RFP Administrator / Proposal Coordinator
NorthernBio, Muskegon, Michigan, United States, 49444
Role Summary
The
RFP Administrator
supports the business development and scientific teams by coordinating, preparing, and managing requests for proposals (RFPs) for non-clinical research services. This role ensures accurate, timely, and compliant proposal submissions by organizing inputs from internal stakeholders, maintaining proposal documentation, and supporting pricing and contracting workflows. RFP & Proposal Management
Coordinate the end-to-end RFP process for non-clinical studies, including receipt, tracking, preparation, and submission Review RFPs to identify scope requirements, timelines, deliverables, and compliance criteria Distribute RFP components to scientific, operations, finance, and quality teams for input Compile technical, operational, and administrative content into complete proposal packages Ensure proposals meet client specifications, formatting requirements, and deadlines Administrative & Documentation Support
Maintain proposal templates, boilerplate content, and standard responses Track proposal versions, approvals, and submission status Organize and archive completed proposals and supporting documentation Cross-Functional Coordination
Act as a liaison between business development, scientists, study directors, and operations Schedule internal meetings related to proposal development and pricing discussions Follow up with stakeholders to ensure timely completion of assigned sections Data & Process Management
Maintain RFP tracking logs and CRM updates Assist with proposal metrics reporting (turnaround times) Support continuous improvement of proposal processes and workflows Role Requirements
2+ years of administrative, proposal coordination, or RFP support experience Strong organizational skills with the ability to manage multiple deadlines Excellent written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with HubSpot Experience in a CRO, biotech, pharmaceutical, or life sciences environment (preferred) Experience supporting scientific or technical proposals (preferred) Basic understanding of pricing, contracts, or study scope (preferred) Behavioral Expectations
Attention to detail and accuracy Ability to work independently and collaboratively Strong time management and prioritization skills Professional discretion with confidential information Comfort working in a fast-paced, deadline-driven environment Special Requirements
Office-based, hybrid Regular interaction with scientific and business teams Periodic deadline-driven workload during high RFP volume periods Ability to spend part of the day sitting, standing and/or walking Ability to work beyond the typical work schedule including but not limited to evenings, weekends, extended shifts with short notice.
#J-18808-Ljbffr
The
RFP Administrator
supports the business development and scientific teams by coordinating, preparing, and managing requests for proposals (RFPs) for non-clinical research services. This role ensures accurate, timely, and compliant proposal submissions by organizing inputs from internal stakeholders, maintaining proposal documentation, and supporting pricing and contracting workflows. RFP & Proposal Management
Coordinate the end-to-end RFP process for non-clinical studies, including receipt, tracking, preparation, and submission Review RFPs to identify scope requirements, timelines, deliverables, and compliance criteria Distribute RFP components to scientific, operations, finance, and quality teams for input Compile technical, operational, and administrative content into complete proposal packages Ensure proposals meet client specifications, formatting requirements, and deadlines Administrative & Documentation Support
Maintain proposal templates, boilerplate content, and standard responses Track proposal versions, approvals, and submission status Organize and archive completed proposals and supporting documentation Cross-Functional Coordination
Act as a liaison between business development, scientists, study directors, and operations Schedule internal meetings related to proposal development and pricing discussions Follow up with stakeholders to ensure timely completion of assigned sections Data & Process Management
Maintain RFP tracking logs and CRM updates Assist with proposal metrics reporting (turnaround times) Support continuous improvement of proposal processes and workflows Role Requirements
2+ years of administrative, proposal coordination, or RFP support experience Strong organizational skills with the ability to manage multiple deadlines Excellent written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, PowerPoint); experience with HubSpot Experience in a CRO, biotech, pharmaceutical, or life sciences environment (preferred) Experience supporting scientific or technical proposals (preferred) Basic understanding of pricing, contracts, or study scope (preferred) Behavioral Expectations
Attention to detail and accuracy Ability to work independently and collaboratively Strong time management and prioritization skills Professional discretion with confidential information Comfort working in a fast-paced, deadline-driven environment Special Requirements
Office-based, hybrid Regular interaction with scientific and business teams Periodic deadline-driven workload during high RFP volume periods Ability to spend part of the day sitting, standing and/or walking Ability to work beyond the typical work schedule including but not limited to evenings, weekends, extended shifts with short notice.
#J-18808-Ljbffr