Tulsa Health Department
The Purchasing Specialist is primarily responsible for facilitating purchases on behalf of Tulsa City-County Health Department (TCCHD) programs.
Examples of Duties The following functions represent the majority of the duties performed by the position but are not meant to be all-inclusive or prevent other duties from being assigned when necessary.
Essential Job Functions
Reviews, approves, and places orders for requisitioned purchases; ensures compliance with State, County, and TCCHD purchasing policies.
Confers with vendors, sales representatives, and suppliers regarding availability of supplies and equipment, delivery times, billing prices, shipping charges, or special problems related to the purchase.
Follows up on backorders, supplies not received, incorrect supplies received, and over and under charges; and tracks supplies received but unable to locate.
Reviews catalogs, trade publications, and purchasing manuals in order to determine the most favorable sources of supply and quality for purchased materials.
Appraises relative quality of the items or services to be purchased to ensure compliance with purchase specifications.
Provides advice to requestors and approvers regarding best practices and available vendors for goods and services procurement specific to their program.
Maintains list of active suppliers and maintains purchasing files and reports.
Responsible for coordinating office supply orders for TCCHD programs.
Working knowledge of inventory management systems.
Understands appropriate sole‑source designations for vendors within government procurement processes.
Participates in crafting bid specifications, preparation and distribution of bid invitations and evaluation of bids prior to agency award recommendations.
Completes required training in support of duties and responsibilities of this position.
Other duties as assigned including those required to fulfill activities in support of public health emergency operations.
Typical Qualifications Education:
Associate’s degree in business, accounting, or materials management preferred.
Experience:
Three or more years of purchasing experience is required.
Knowledge And Skills
Knowledge of sources of supplies, markets, and price trends.
Ability and willingness to establish and maintain effective working relationships with vendors, other employees and the general public.
Ability and willingness to follow established policies and procedures.
Ability to communicate effectively while serving multiple programs.
Ability to apply effective reasoning techniques when interpreting purchasing statutes.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Good interpersonal, customer service, multi‑task, and satisfaction‑oriented skills.
Composition of clear, concise correspondence and documents.
Working knowledge of MS Word and Excel.
Understanding of financial accounting systems, billing systems, reporting tools, and related procedures and software used for recording and reporting business transactions.
Licenses/Certifications None required. CPO preferred (OK State Certified Procurement Officer).
Supplemental Information
Frequent internal contact with personnel at all levels in the purchase of goods and services.
Frequent external contact with vendors regarding purchases and orders.
PHYSICAL EFFORT Must be able to lift materials, boxes of records and equipment weighing up to 25‑30 pounds. Some stooping, bending and squatting may be required when retrieving files. Sitting for periods of time, up to 3 hours. Repetitive hand motions associated with using a computer, keyboard, mouse and telephone.
Supervisory Responsibility/Accountability Direct Supervision – None. Indirect Supervision – None. Budget/Money/Material – No direct accountability. Recommends the purchase of multi‑million dollars in goods and services per year. Reports to – Senior Accountant, Supervisor.
WORKING CONDITIONS No unusual working conditions.
Special Requirements Must maintain THD record confidentiality according to HIPAA regulations.
FLSA Status Exempt.
Benefits We offer a complete benefits package to full‑time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long‑term disability, holidays, and paid time off. Part‑time employees who work an average of 20 hours per week over the course of a year receive benefits on a pro‑rated basis. See below for more details or visit our benefit page Benefits | Tulsa Health Department (tulsa-health.org):
Competitive Salary
Paid Holidays (typically 13 days per calendar year + 2 floating holidays)
Paid Time Off (PTO) 20 hours per month
Extended Sick Leave (ESL)
Health Insurance
Dental Insurance
Vision Insurance
Group Life Insurance and Supplemental Life Insurance
Accidental Death and Dismemberment Insurance
Short‑ and Long‑Term Disability Insurance
Critical Illness Care Plan including Cancer*
Accident Plan
Hospitalization Plan
Supplemental and Whole Life Plans
Legal and Identity Theft Protection Plans
Public Service Loan Forgiveness
Cost of Living Adjustments (COLAs)
Retirement Pension Fund with a 5‑year vesting period.
Investment Benefits (e.g., 401A Employer/Employee Matching Fund (max. $150 per month), 457 Deferred Compensation Plan).
Post Employment Health Plan (PEHP) – employer contributes 1% of the employee’s salary per year and unused employee sick leave is transferred to PEHP account upon retirement
Employee Assistance Program
Working 4 Balance – Workplace Wellness Program
Promotional Opportunities
Flex Plan
Tulsa Municipal Employees Federal Credit Union
THD employment qualifies for nursing education loan repayment through the NURSE Corps Loan Repayment Program. Details available here
#J-18808-Ljbffr
Examples of Duties The following functions represent the majority of the duties performed by the position but are not meant to be all-inclusive or prevent other duties from being assigned when necessary.
Essential Job Functions
Reviews, approves, and places orders for requisitioned purchases; ensures compliance with State, County, and TCCHD purchasing policies.
Confers with vendors, sales representatives, and suppliers regarding availability of supplies and equipment, delivery times, billing prices, shipping charges, or special problems related to the purchase.
Follows up on backorders, supplies not received, incorrect supplies received, and over and under charges; and tracks supplies received but unable to locate.
Reviews catalogs, trade publications, and purchasing manuals in order to determine the most favorable sources of supply and quality for purchased materials.
Appraises relative quality of the items or services to be purchased to ensure compliance with purchase specifications.
Provides advice to requestors and approvers regarding best practices and available vendors for goods and services procurement specific to their program.
Maintains list of active suppliers and maintains purchasing files and reports.
Responsible for coordinating office supply orders for TCCHD programs.
Working knowledge of inventory management systems.
Understands appropriate sole‑source designations for vendors within government procurement processes.
Participates in crafting bid specifications, preparation and distribution of bid invitations and evaluation of bids prior to agency award recommendations.
Completes required training in support of duties and responsibilities of this position.
Other duties as assigned including those required to fulfill activities in support of public health emergency operations.
Typical Qualifications Education:
Associate’s degree in business, accounting, or materials management preferred.
Experience:
Three or more years of purchasing experience is required.
Knowledge And Skills
Knowledge of sources of supplies, markets, and price trends.
Ability and willingness to establish and maintain effective working relationships with vendors, other employees and the general public.
Ability and willingness to follow established policies and procedures.
Ability to communicate effectively while serving multiple programs.
Ability to apply effective reasoning techniques when interpreting purchasing statutes.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Good interpersonal, customer service, multi‑task, and satisfaction‑oriented skills.
Composition of clear, concise correspondence and documents.
Working knowledge of MS Word and Excel.
Understanding of financial accounting systems, billing systems, reporting tools, and related procedures and software used for recording and reporting business transactions.
Licenses/Certifications None required. CPO preferred (OK State Certified Procurement Officer).
Supplemental Information
Frequent internal contact with personnel at all levels in the purchase of goods and services.
Frequent external contact with vendors regarding purchases and orders.
PHYSICAL EFFORT Must be able to lift materials, boxes of records and equipment weighing up to 25‑30 pounds. Some stooping, bending and squatting may be required when retrieving files. Sitting for periods of time, up to 3 hours. Repetitive hand motions associated with using a computer, keyboard, mouse and telephone.
Supervisory Responsibility/Accountability Direct Supervision – None. Indirect Supervision – None. Budget/Money/Material – No direct accountability. Recommends the purchase of multi‑million dollars in goods and services per year. Reports to – Senior Accountant, Supervisor.
WORKING CONDITIONS No unusual working conditions.
Special Requirements Must maintain THD record confidentiality according to HIPAA regulations.
FLSA Status Exempt.
Benefits We offer a complete benefits package to full‑time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long‑term disability, holidays, and paid time off. Part‑time employees who work an average of 20 hours per week over the course of a year receive benefits on a pro‑rated basis. See below for more details or visit our benefit page Benefits | Tulsa Health Department (tulsa-health.org):
Competitive Salary
Paid Holidays (typically 13 days per calendar year + 2 floating holidays)
Paid Time Off (PTO) 20 hours per month
Extended Sick Leave (ESL)
Health Insurance
Dental Insurance
Vision Insurance
Group Life Insurance and Supplemental Life Insurance
Accidental Death and Dismemberment Insurance
Short‑ and Long‑Term Disability Insurance
Critical Illness Care Plan including Cancer*
Accident Plan
Hospitalization Plan
Supplemental and Whole Life Plans
Legal and Identity Theft Protection Plans
Public Service Loan Forgiveness
Cost of Living Adjustments (COLAs)
Retirement Pension Fund with a 5‑year vesting period.
Investment Benefits (e.g., 401A Employer/Employee Matching Fund (max. $150 per month), 457 Deferred Compensation Plan).
Post Employment Health Plan (PEHP) – employer contributes 1% of the employee’s salary per year and unused employee sick leave is transferred to PEHP account upon retirement
Employee Assistance Program
Working 4 Balance – Workplace Wellness Program
Promotional Opportunities
Flex Plan
Tulsa Municipal Employees Federal Credit Union
THD employment qualifies for nursing education loan repayment through the NURSE Corps Loan Repayment Program. Details available here
#J-18808-Ljbffr