University of Fort Hare
A client based in Springfield is seeking an experienced Personal Assistant to the Director. The Personal Assistant to the Director provides high-level administrative, organizational, and confidential support to ensure the smooth and efficient operation of the Director’s day-to-day activities. The role requires discretion, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment
Key Responsibilities Executive Support
Provide proactive and comprehensive support to the Director
Manage complex diaries, scheduling meetings, appointments, and travel
Act as a key point of contact between the Director and internal/external stakeholders
Prepare agendas, briefing notes, presentations, and reports
Communication & Coordination
Handle correspondence, emails, and phone calls on behalf of the Director
Coordinate meetings, including room bookings, virtual meetings, and minute-taking
Build effective working relationships with senior leaders, clients, and partners
Administrative & Operational Support
Maintain accurate records, filing systems, and confidential documentation
Assist with project coordination and tracking actions and deadlines
Process expenses, invoices, and general administrative tasks
Confidentiality & Professionalism
Handle sensitive information with discretion and professionalism
Anticipate the Director’s needs and resolve issues proactively
Support the Director in prioritizing workload and managing competing demands
Skills & Experience Essential
Proven experience as a Personal Assistant, Executive Assistant, or similar role
Excellent organizational and time-management skills
Strong written and verbal communication skills
High level of discretion and confidentiality
Proficiency in Microsoft Office / Google Workspace and virtual meeting tools
Desirable
Experience supporting senior executives or directors
Experience in a fast-paced or complex organization
Strong problem-solving skills and attention to detail
Personal Attributes
Proactive and self-motivated
Calm under pressure and adaptable
Professional, reliable, and trustworthy
Strong interpersonal skills with a positive, can-do attitude
Working Relationships
Reports directly to the Director
Works closely with senior leadership, management teams, and external stakeholders
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Key Responsibilities Executive Support
Provide proactive and comprehensive support to the Director
Manage complex diaries, scheduling meetings, appointments, and travel
Act as a key point of contact between the Director and internal/external stakeholders
Prepare agendas, briefing notes, presentations, and reports
Communication & Coordination
Handle correspondence, emails, and phone calls on behalf of the Director
Coordinate meetings, including room bookings, virtual meetings, and minute-taking
Build effective working relationships with senior leaders, clients, and partners
Administrative & Operational Support
Maintain accurate records, filing systems, and confidential documentation
Assist with project coordination and tracking actions and deadlines
Process expenses, invoices, and general administrative tasks
Confidentiality & Professionalism
Handle sensitive information with discretion and professionalism
Anticipate the Director’s needs and resolve issues proactively
Support the Director in prioritizing workload and managing competing demands
Skills & Experience Essential
Proven experience as a Personal Assistant, Executive Assistant, or similar role
Excellent organizational and time-management skills
Strong written and verbal communication skills
High level of discretion and confidentiality
Proficiency in Microsoft Office / Google Workspace and virtual meeting tools
Desirable
Experience supporting senior executives or directors
Experience in a fast-paced or complex organization
Strong problem-solving skills and attention to detail
Personal Attributes
Proactive and self-motivated
Calm under pressure and adaptable
Professional, reliable, and trustworthy
Strong interpersonal skills with a positive, can-do attitude
Working Relationships
Reports directly to the Director
Works closely with senior leadership, management teams, and external stakeholders
#J-18808-Ljbffr