Transaction Coordinator
Chad and Sandy Real Estate Group, Jacksonville, Florida, United States, 32290
The Transaction Coordinator is responsible for managing all administrative and transactional aspects of residential real estate deals from contract to close. This role ensures accuracy, compliance, timeliness, and a seamless experience for clients, agents, lenders, and title partners. Success in this role allows Chad, Sandy, and the agent team to focus on relationship‑building, negotiations, and growth, knowing every transaction is handled with precision and care.
ABOUT CHAD AND SANDY REAL ESTATE GROUP At Chad and Sandy Real Estate Group, we believe that systems create success. Our team is built around a culture of excellence, collaboration, and genuine care for both our clients and each other. We are passionate about delivering world‑class real estate experiences through innovative strategies, intentional leadership, and consistent execution. Our Operations Department exists to create systems that empower our team to deliver exceptional results and experiences; every time.
SUCCESS LOOKS LIKE
Transactions move from contract to close with zero preventable delays
All files are compliant, organized, and audit‑ready at all times
Clients feel informed, supported, and confident throughout the process
Agents are relieved of administrative burden and can stay client‑focused
Deadlines are anticipated and managed proactively—not reactively
Communication with lenders, title, escrow, and vendors is clear and timely
OBJECTIVES
Manage all transactions from executed contract through closing
Ensure all contracts, disclosures, and addenda are complete and accurate
Track and meet all contract deadlines, contingencies, and timelines
Coordinate with lenders, title/escrow, inspectors, and attorneys as needed
Maintain organized digital transaction files in accordance with brokerage and state requirements
Communicate status updates to clients and agents throughout the transaction lifecycle
Schedule inspections, appraisals, and closing appointments
Review settlement statements for accuracy prior to closing
Ensure all required documents are executed prior to closing
Resolve transactional issues proactively and escalate risks when necessary
Maintain compliance with local, state, and brokerage regulations
Support post‑closing tasks including file archiving and client follow‑ups
COMPETENCIES
Exceptional attention to detail and accuracy
Strong organizational and time‑management skills
Clear, professional written and verbal communication
Ability to manage multiple transactions simultaneously
Proactive problem‑solving and critical thinking
High level of confidentiality and professionalism
Client‑service mindset with calm, reassuring presence
Ability to work independently while supporting a team
Strong follow‑through and ownership mentality
Adaptability and responsiveness to changing priorities
Proficiency with real estate transaction systems and digital tools
EDUCATION AND EXPERIENCE
High school diploma or equivalent required
Associate’s or Bachelor’s degree preferred
2+ years of experience
in real estate administration, transaction coordination, brokerage operations or builder / new construction operations.
Familiarity with
Florida real estate contracts
and closing procedures preferred.
Prior experience supporting residential real estate transactions strongly preferred
Familiarity with real estate contracts, disclosures, and closing processes
Experience with transaction management platforms and CRM systems is a plus
Real estate license or certification preferred but not required (depending on state requirements)
PHYSICAL REQUIREMENTS
Prolonged periods sitting at a desk and working on a computer
#J-18808-Ljbffr
ABOUT CHAD AND SANDY REAL ESTATE GROUP At Chad and Sandy Real Estate Group, we believe that systems create success. Our team is built around a culture of excellence, collaboration, and genuine care for both our clients and each other. We are passionate about delivering world‑class real estate experiences through innovative strategies, intentional leadership, and consistent execution. Our Operations Department exists to create systems that empower our team to deliver exceptional results and experiences; every time.
SUCCESS LOOKS LIKE
Transactions move from contract to close with zero preventable delays
All files are compliant, organized, and audit‑ready at all times
Clients feel informed, supported, and confident throughout the process
Agents are relieved of administrative burden and can stay client‑focused
Deadlines are anticipated and managed proactively—not reactively
Communication with lenders, title, escrow, and vendors is clear and timely
OBJECTIVES
Manage all transactions from executed contract through closing
Ensure all contracts, disclosures, and addenda are complete and accurate
Track and meet all contract deadlines, contingencies, and timelines
Coordinate with lenders, title/escrow, inspectors, and attorneys as needed
Maintain organized digital transaction files in accordance with brokerage and state requirements
Communicate status updates to clients and agents throughout the transaction lifecycle
Schedule inspections, appraisals, and closing appointments
Review settlement statements for accuracy prior to closing
Ensure all required documents are executed prior to closing
Resolve transactional issues proactively and escalate risks when necessary
Maintain compliance with local, state, and brokerage regulations
Support post‑closing tasks including file archiving and client follow‑ups
COMPETENCIES
Exceptional attention to detail and accuracy
Strong organizational and time‑management skills
Clear, professional written and verbal communication
Ability to manage multiple transactions simultaneously
Proactive problem‑solving and critical thinking
High level of confidentiality and professionalism
Client‑service mindset with calm, reassuring presence
Ability to work independently while supporting a team
Strong follow‑through and ownership mentality
Adaptability and responsiveness to changing priorities
Proficiency with real estate transaction systems and digital tools
EDUCATION AND EXPERIENCE
High school diploma or equivalent required
Associate’s or Bachelor’s degree preferred
2+ years of experience
in real estate administration, transaction coordination, brokerage operations or builder / new construction operations.
Familiarity with
Florida real estate contracts
and closing procedures preferred.
Prior experience supporting residential real estate transactions strongly preferred
Familiarity with real estate contracts, disclosures, and closing processes
Experience with transaction management platforms and CRM systems is a plus
Real estate license or certification preferred but not required (depending on state requirements)
PHYSICAL REQUIREMENTS
Prolonged periods sitting at a desk and working on a computer
#J-18808-Ljbffr