Senior Lead of Contract Administration
Nebraska Children and Families Foundation, Lincoln, Nebraska, United States, 68511
NC FOUNDATION DESCRIPTION
Nebraska Children and Families Foundation (NC) is a nonprofit created to support children, young adults, and families with the overall goal of giving our state's children what they need to thrive. We do this by building strong communities that support families. Our mission is to create positive change for Nebraska’s children through community engagement, and we believe in a Nebraska where all children will have the resources and support to thrive.
Overview
SUMMARY The
Senior Lead of Contract Administration
plays a critical role in shaping and maintaining Nebraska Children’s contract and subaward processes. This position is responsible for creating, managing, and improving uniform procedures for all outgoing agreements—including contracts, subawards, MOUs, and specialized agreements. The Senior Lead oversees the full lifecycle of agreement development, from due diligence and drafting through execution, ensuring that all documents align with funding requirements and comply with federal and state regulations. This role also leads internal process improvements and oversees the effective use of the organization’s contract management system. The Senior Lead also reviews all incoming agreements to assess risk and ensure organizational compliance. This includes evaluating terms, guiding staff on requirements, tracking compliance activities, and maintaining updated policies and documentation to support strong and reliable contract governance. Responsibilities
Essential duties and responsibilities
Agreement development, management and operations (Outgoing agreements)
Develop, manage and coordinate Nebraska Children’s outgoing agreements (Contracts, Subawards, MOUs, Service Agreements, Terminations, Novations, Assignments, etc) for use by Nebraska Children’s various initiatives
Ensure that all contract/grant-related materials are gathered and filed in accordance with internal policies and procedures
Develop and modify agreement templates and uniform Attachments for contractors/grantees
Serve as the lead to streamline Nebraska Children’s internal contract processes, working with the various NC departments & initiatives
Provide support to the relevant Nebraska Children staff by providing status updates and applicable templates
Collaborate with internal staff to resolve questions or issues with contractors/subrecipients
Utilize Nebraska Children’s contract management software (Webgrants) for all outgoing agreements
Develop and maintain updated procedures and workflow improvements within Nebraska Children’s contract management software (Webgrants)
Compliance and due diligence (Incoming agreements)
In partnership with Nebraska Children’s CFO, and initiative leads, review incoming contracts, evaluate terms and conditions for risks, and communicate necessary action for risk mitigation and compliance
Ensure organizational compliance with incoming contract requirements by:
Providing direction and guidance to staff on due diligence and compliance
Tracking and reporting on compliance metrics and remediation efforts
Maintaining compliance documentation and preparing reports for internal leadership
Review and update operational policies and procedures to reflect best practices and regulatory changes
Other Responsibilities Stay informed of new developments in contract/grant management best practices
Provide training for NC staff around contract/grant making and continuous quality improvement
Establish and maintain a strong working relationship with finance, initiative leads, and program staff
In collaboration with the accounting department, assist with reconciliation of all contracts/grants recorded in the financial system with the records in WebGrants as needed
Other duties or special projects as assigned by the CFO
Qualifications
REQUIRED EDUCATION/ EXPERIENCE/SKILLS/ABILITIES:
Juris Doctor (J.D.)
3+ years of experience drafting transactional agreements
Experience reviewing, drafting, or managing contracts involving federal or state funding
Ability to interpret legal and regulatory language and translate requirements into practical internal processes
Strong analytical and computer skills with emphasis on accuracy and detail
Working knowledge of Microsoft Office Suite including Word, Excel, PowerPoint, Teams, Sharepoint, and Outlook
Strong communication and collaboration skills to work effectively across departments and with external partners
Demonstrated ability to develop or improve workflows, templates, or operational procedures
Strong organizational skills with the ability to manage multiple agreements and priorities simultaneously
Preferred Familiarity with 2CFRPart 200
Familiarity with Webgrants or an alternative contract software
Familiarity with Nonprofit agreements and Nonprofit management
Experience in compliance, risk assessment, or due diligence related to grant- or contract-funded work
Experience working within organizations that administer subawards or pass-through funding
Understanding of federal and state grantmaking regulations and contracting best practices
Experience developing training, guidance, or support materials for staff related to contracts or compliance
Equivalency Statement
Applicants who do not meet the qualification as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training and experience required for the responsibilities of this position.
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SUMMARY The
Senior Lead of Contract Administration
plays a critical role in shaping and maintaining Nebraska Children’s contract and subaward processes. This position is responsible for creating, managing, and improving uniform procedures for all outgoing agreements—including contracts, subawards, MOUs, and specialized agreements. The Senior Lead oversees the full lifecycle of agreement development, from due diligence and drafting through execution, ensuring that all documents align with funding requirements and comply with federal and state regulations. This role also leads internal process improvements and oversees the effective use of the organization’s contract management system. The Senior Lead also reviews all incoming agreements to assess risk and ensure organizational compliance. This includes evaluating terms, guiding staff on requirements, tracking compliance activities, and maintaining updated policies and documentation to support strong and reliable contract governance. Responsibilities
Essential duties and responsibilities
Agreement development, management and operations (Outgoing agreements)
Develop, manage and coordinate Nebraska Children’s outgoing agreements (Contracts, Subawards, MOUs, Service Agreements, Terminations, Novations, Assignments, etc) for use by Nebraska Children’s various initiatives
Ensure that all contract/grant-related materials are gathered and filed in accordance with internal policies and procedures
Develop and modify agreement templates and uniform Attachments for contractors/grantees
Serve as the lead to streamline Nebraska Children’s internal contract processes, working with the various NC departments & initiatives
Provide support to the relevant Nebraska Children staff by providing status updates and applicable templates
Collaborate with internal staff to resolve questions or issues with contractors/subrecipients
Utilize Nebraska Children’s contract management software (Webgrants) for all outgoing agreements
Develop and maintain updated procedures and workflow improvements within Nebraska Children’s contract management software (Webgrants)
Compliance and due diligence (Incoming agreements)
In partnership with Nebraska Children’s CFO, and initiative leads, review incoming contracts, evaluate terms and conditions for risks, and communicate necessary action for risk mitigation and compliance
Ensure organizational compliance with incoming contract requirements by:
Providing direction and guidance to staff on due diligence and compliance
Tracking and reporting on compliance metrics and remediation efforts
Maintaining compliance documentation and preparing reports for internal leadership
Review and update operational policies and procedures to reflect best practices and regulatory changes
Other Responsibilities Stay informed of new developments in contract/grant management best practices
Provide training for NC staff around contract/grant making and continuous quality improvement
Establish and maintain a strong working relationship with finance, initiative leads, and program staff
In collaboration with the accounting department, assist with reconciliation of all contracts/grants recorded in the financial system with the records in WebGrants as needed
Other duties or special projects as assigned by the CFO
Qualifications
REQUIRED EDUCATION/ EXPERIENCE/SKILLS/ABILITIES:
Juris Doctor (J.D.)
3+ years of experience drafting transactional agreements
Experience reviewing, drafting, or managing contracts involving federal or state funding
Ability to interpret legal and regulatory language and translate requirements into practical internal processes
Strong analytical and computer skills with emphasis on accuracy and detail
Working knowledge of Microsoft Office Suite including Word, Excel, PowerPoint, Teams, Sharepoint, and Outlook
Strong communication and collaboration skills to work effectively across departments and with external partners
Demonstrated ability to develop or improve workflows, templates, or operational procedures
Strong organizational skills with the ability to manage multiple agreements and priorities simultaneously
Preferred Familiarity with 2CFRPart 200
Familiarity with Webgrants or an alternative contract software
Familiarity with Nonprofit agreements and Nonprofit management
Experience in compliance, risk assessment, or due diligence related to grant- or contract-funded work
Experience working within organizations that administer subawards or pass-through funding
Understanding of federal and state grantmaking regulations and contracting best practices
Experience developing training, guidance, or support materials for staff related to contracts or compliance
Equivalency Statement
Applicants who do not meet the qualification as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training and experience required for the responsibilities of this position.
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