Weber State University
Overview
Enrollment Specialist Requisition Number: S02262P Position Category: Staff Hours Per Week: 40 Months Per Year: 12 Alternate Work Schedule: Pay Grade: N24 Salary: FLSA: Non-Exempt The Enrollment Specialist serves as a certifying official and subject matter expert in the administration of VA education benefits. This position is responsible for independently managing complex compliance functions, ensuring institutional adherence to federal and state regulations, and providing strategic guidance to internal stakeholders. The Enrollment Specialist exercises a high degree of judgment and autonomy in decision-making, policy interpretation, and procedural development to support veteran student success and institutional accountability. The position provides additional training, coaching and oversight of student and part-time certifying officials. The Enrollment Specialist will be required to complete and maintain necessary VA training and certifications. Key Responsibilities
Enrollment Certification & Compliance Oversight • Independently certify VA education benefits for eligible students, ensuring strict alignment with approved academic programs and regulatory requirements. • Conduct advanced audits of student enrollment, academic progress, and conduct to determine continued eligibility; initiate and report probation, termination, or disciplinary actions as required. • Serve as the primary liaison to the VA Education Liaison Representative (ELR ) and State Approving Agency (SAA ), proactively communicating substantive changes to programs, policies, and staff assignments. • Identify and resolve systemic barriers to timely and accurate reporting; escalate challenges, risks and recommend corrective actions to MASC Director. Records Management & Regulatory Audits • Oversee the secure maintenance and integrity of VA student records, including certification documentation, academic evaluations, financial data, and enrollment agreements. Maintain strict compliance with FERPA regulations. • Ensure institutional readiness for federal and state audits by implementing robust documentation protocols and conducting periodic internal reviews. • Develop and enforce data privacy standards and retention schedules in accordance with VA and institutional policies. Policy Expertise & Regulatory Intelligence • Monitor, interpret, and disseminate updates to federal and state regulations, VA advisories, and bulletins; assess institutional impact and recommend policy adjustments. • Lead training initiatives for staff and faculty on compliance requirements, certification procedures, and veteran support services. • Attend state and national-level VA conferences to maintain expert-level knowledge of institutional academic programs, approval criteria, and student conduct policies; advise leadership on programmatic changes affecting VA eligibility. Student Advocacy, Access & Strategic Support • Provide high-level advising to veteran students on benefit eligibility, application processes, and institutional responsibilities. • Resolve escalated issues related to payment discrepancies, benefit interruptions, and academic standing; coordinate with financial aid, registrar, and academic departments to ensure resolution. • Develop and implement outreach strategies to promote awareness of available resources, foster student engagement, and improve retention among VA beneficiaries. Qualifications
Required:
High School Diploma or equivalent. Required:
One year of related experience or a combination of education and experience Preferred:
Experience with VA rules and regulations as it applies to VA Educational Benefits Preferred:
Knowledge of the various VA chapters of benefits and requirements Preferred:
Familiarity with FERPA and PII safeguards Preferred:
Knowledge of Banner Student System and higher education registration/records/accounting operations and procedures Preferred:
Customer service experience Preferred:
Ability to work effectively under pressure and resolve issues amid frequent interruptions Preferred:
Strong understanding of registration databases, word processing, and Google Workspace Preferred:
Strong written and verbal communication skills Other Requirements
Background Check? Yes Benefits & Application Details
Benefits Summary: WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave. Job Open Date: 01/16/2026 Review Date: 01/26/2026 Job Close Date: Open Until Filled: Yes Notes to Applicant
If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $35,500 and may go up from there depending on candidate qualifications. The position comes with a generous https://www.weber.edu/benefits/non-exempt-benefits-summary.html. The position can be filled as an Enrollment Specialist I, II, or III depending on candidate qualifications. To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references. For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete. Screening of applications will begin January 26, 2026. Position will remain open until filled. Criminal background check required as a condition of employment. Physical Activity of this position: Grasping. Applying pressure to an object with the fingers and palm. , Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. Physical Requirements of this position: Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work. Visual Acuity Requirements including color, depth perception and field of vision: Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading., Required to have visual acuity to operate motor vehicles and/or heavy equipment. , Required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned (i.e., custodial, food services,) or to make general observations of facilities or structures (i.e., security guard, inspection). The conditions the worker will be subject to in this position: None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work). To apply, visit https://apptrkr.com/6863461 Weber State University is an Equal Opportunity Employer committed to creating an inclusive environment by welcoming all individuals, including culturally diverse staff, faculty, and student body. WSU values every individual by embracing all identities through the promotion of belonging, creativity, and uniqueness. We strive to create environments which are welcoming, inclusive, and equitable for all. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University\'s Policy and Procedure Manual 3-32). Copyright ©2025 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/
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Enrollment Specialist Requisition Number: S02262P Position Category: Staff Hours Per Week: 40 Months Per Year: 12 Alternate Work Schedule: Pay Grade: N24 Salary: FLSA: Non-Exempt The Enrollment Specialist serves as a certifying official and subject matter expert in the administration of VA education benefits. This position is responsible for independently managing complex compliance functions, ensuring institutional adherence to federal and state regulations, and providing strategic guidance to internal stakeholders. The Enrollment Specialist exercises a high degree of judgment and autonomy in decision-making, policy interpretation, and procedural development to support veteran student success and institutional accountability. The position provides additional training, coaching and oversight of student and part-time certifying officials. The Enrollment Specialist will be required to complete and maintain necessary VA training and certifications. Key Responsibilities
Enrollment Certification & Compliance Oversight • Independently certify VA education benefits for eligible students, ensuring strict alignment with approved academic programs and regulatory requirements. • Conduct advanced audits of student enrollment, academic progress, and conduct to determine continued eligibility; initiate and report probation, termination, or disciplinary actions as required. • Serve as the primary liaison to the VA Education Liaison Representative (ELR ) and State Approving Agency (SAA ), proactively communicating substantive changes to programs, policies, and staff assignments. • Identify and resolve systemic barriers to timely and accurate reporting; escalate challenges, risks and recommend corrective actions to MASC Director. Records Management & Regulatory Audits • Oversee the secure maintenance and integrity of VA student records, including certification documentation, academic evaluations, financial data, and enrollment agreements. Maintain strict compliance with FERPA regulations. • Ensure institutional readiness for federal and state audits by implementing robust documentation protocols and conducting periodic internal reviews. • Develop and enforce data privacy standards and retention schedules in accordance with VA and institutional policies. Policy Expertise & Regulatory Intelligence • Monitor, interpret, and disseminate updates to federal and state regulations, VA advisories, and bulletins; assess institutional impact and recommend policy adjustments. • Lead training initiatives for staff and faculty on compliance requirements, certification procedures, and veteran support services. • Attend state and national-level VA conferences to maintain expert-level knowledge of institutional academic programs, approval criteria, and student conduct policies; advise leadership on programmatic changes affecting VA eligibility. Student Advocacy, Access & Strategic Support • Provide high-level advising to veteran students on benefit eligibility, application processes, and institutional responsibilities. • Resolve escalated issues related to payment discrepancies, benefit interruptions, and academic standing; coordinate with financial aid, registrar, and academic departments to ensure resolution. • Develop and implement outreach strategies to promote awareness of available resources, foster student engagement, and improve retention among VA beneficiaries. Qualifications
Required:
High School Diploma or equivalent. Required:
One year of related experience or a combination of education and experience Preferred:
Experience with VA rules and regulations as it applies to VA Educational Benefits Preferred:
Knowledge of the various VA chapters of benefits and requirements Preferred:
Familiarity with FERPA and PII safeguards Preferred:
Knowledge of Banner Student System and higher education registration/records/accounting operations and procedures Preferred:
Customer service experience Preferred:
Ability to work effectively under pressure and resolve issues amid frequent interruptions Preferred:
Strong understanding of registration databases, word processing, and Google Workspace Preferred:
Strong written and verbal communication skills Other Requirements
Background Check? Yes Benefits & Application Details
Benefits Summary: WSU offers a generous benefits package that includes medical, dental, long-term disability, life insurance, retirement, a wellness program with release time and paid incentives, tuition benefits, free tickets to athletic and performing arts events, and paid holidays, vacation, and sick leave. Job Open Date: 01/16/2026 Review Date: 01/26/2026 Job Close Date: Open Until Filled: Yes Notes to Applicant
If you are passionate about what you could offer and accomplish here at WSU, we would love to hear from you. The annual salary for this position starts at $35,500 and may go up from there depending on candidate qualifications. The position comes with a generous https://www.weber.edu/benefits/non-exempt-benefits-summary.html. The position can be filled as an Enrollment Specialist I, II, or III depending on candidate qualifications. To apply, please complete the online application and attach a cover letter, current resume, and the names and contact information for three professional references. For qualification determination, your application and/or resume must address the required and preferred qualifications and must contain average number of hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be considered incomplete. Screening of applications will begin January 26, 2026. Position will remain open until filled. Criminal background check required as a condition of employment. Physical Activity of this position: Grasping. Applying pressure to an object with the fingers and palm. , Feeling. Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. , Expressing or exchanging ideas. Those activities in which they must convey detailed or important instructions to other workers accurately or quickly. , Ability to receive detailed information with or without assistance., Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. Physical Requirements of this position: Light work. Exerting up to 20 lbs of force occasionally and/or up to 10 lbs of force frequently and/or a negligible amount of force constantly to move objects. Use of arm and/or leg controls exerting forces greater than that for sedentary work. Visual Acuity Requirements including color, depth perception and field of vision: Required to perform activities such as preparing and analyzing data and figures; transcribing; using a computer terminal; extensive reading., Required to have visual acuity to operate motor vehicles and/or heavy equipment. , Required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned (i.e., custodial, food services,) or to make general observations of facilities or structures (i.e., security guard, inspection). The conditions the worker will be subject to in this position: None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work). To apply, visit https://apptrkr.com/6863461 Weber State University is an Equal Opportunity Employer committed to creating an inclusive environment by welcoming all individuals, including culturally diverse staff, faculty, and student body. WSU values every individual by embracing all identities through the promotion of belonging, creativity, and uniqueness. We strive to create environments which are welcoming, inclusive, and equitable for all. All qualified applicants will receive consideration for employment without regard to protected categories, such as disability, sex, sexual orientation, gender identity, race, religion, national origin, veterans status, or others, as required by law and university policy (see Weber State University\'s Policy and Procedure Manual 3-32). Copyright ©2025 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/
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