Administrative Specialist for Police Chief
Government Jobs, Flagstaff, Arizona, United States, 86001
Administrative Specialist For Police Chief
Are you someone who is ready to make a difference within their local community? If so, the City of Flagstaff is seeking a qualified individual to join our team! As the City's newest Administrative Specialist for Police Chief, you will actively support and uphold the City's stated mission and values. The Police Chief Administrative Specialist provides high-level administrative support to the Police Chief and department leadership. Responsibilities include managing the Chief's calendar and scheduling, preparing and maintaining meeting agendas and minutes, coordinating departmental travel arrangements, and processing requisitions and invoice payments. This position requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with professionalism. By applying to this position, you are opening yourself to the opportunity to work in a critical division program and make a significant impact on the community we serve. Examples Of The Work Performed
Position responsibilities include: Providing excellent customer service to both internal and external customers, serving as the professional first point of contact for the Chief's office. Managing and maintaining the Chief's calendar, schedules meetings, and coordinates logistics. Screening, routing and responding to inquiries and correspondence on behalf of the Chief, exercising discretion in handling confidential and sensitive matters. Creating, maintaining, and safeguarding a variety of confidential records, files, and databases. Preparing letters and reports from dictation, rough draft, or transcription to include proofreading for accuracy, completeness, spelling, punctuation and professionalism. Maintaining and responsible for all filing and purging of materials relating to the department or division. Preparing and distributing agendas, minutes, and supporting materials for meetings as required. Ordering and maintaining administrative supplies. Coordinating business cards, officer badges, and department-issued IDs. Providing notary services to the department as needed. May be required to take minutes of commission or board meetings and prepare the minutes in official form. Coordinating travel arrangements for all department staff, including lodging, transportation and registrations in partnership with the Training Coordinator. Supports department-wide projects, events, and administrative initiatives as assigned by the Chief or Command Staff. Performs other duties of a similar nature or level as required. Qualifications
Minimum qualifications include: High School Diploma, or General Equivalency Diploma. Three years of progressively responsible office/administrative experience. Or any combination of education, experience, and training equivalent to the above Minimum Requirements. Additional requirements include: Must possess, or obtain upon employment, a valid Arizona driver's license. Regular attendance is an essential function of this job to ensure continuity. Notary Public certification required or must be obtained within six months of hire. Supplemental Information
We are dedicated to fostering an inclusive and positive work environment. We offer competitive pay, outstanding benefits, and the chance to work with a committed team making a difference in our community. Located in the beautiful mountain town of Flagstaff, AZ, you'll enjoy a unique quality of life with outdoor recreation, stunning scenery and a welcoming community. Our total compensation package includes best-in-class benefits and an annual salary of $40,518.40 - $60,777.60, based on the candidate's qualifications and experience. Plus: Arizona State Retirement System with 100% Match Employees are members of Arizona State Retirement System (ASRS) with a mandatory contribution rate of 12% 457 Deferred Compensation Options Up to 4% Annual Pay for Performance Increase Group Insurance including Health, Dental and Vision coverage Flexible & Health Savings Accounts 13 Paid Holidays, Vacation, Sick Leave, Personal Leave, Paid Parental Leave, Bereavement, Jury Duty Life Insurance, AD&D, Short- and Long-Term Disability and Voluntary Life Insurance First-Time Homebuyer Assistance Qualified Public Student Loan Forgiveness Employer Tuition Assistance Employee Clinic, Telehealth, Wellness Program & Incentives Tobacco Cessation Program Employer Assistance Program Recognition including Workiversary, Wonderful Outstanding Worker (WOW), On-the-Spot, 7k Award, and City Manager's Excellence Awards Employee Discounts: Mountain Line Bus Eco Pass, Aquaplex, and Recreation Centers The City of Flagstaff is looking for team members who are passionate about community, innovation, and quality of life. Come be a part of this cool community and see why the City of Flagstaff is a great place to work!
Are you someone who is ready to make a difference within their local community? If so, the City of Flagstaff is seeking a qualified individual to join our team! As the City's newest Administrative Specialist for Police Chief, you will actively support and uphold the City's stated mission and values. The Police Chief Administrative Specialist provides high-level administrative support to the Police Chief and department leadership. Responsibilities include managing the Chief's calendar and scheduling, preparing and maintaining meeting agendas and minutes, coordinating departmental travel arrangements, and processing requisitions and invoice payments. This position requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with professionalism. By applying to this position, you are opening yourself to the opportunity to work in a critical division program and make a significant impact on the community we serve. Examples Of The Work Performed
Position responsibilities include: Providing excellent customer service to both internal and external customers, serving as the professional first point of contact for the Chief's office. Managing and maintaining the Chief's calendar, schedules meetings, and coordinates logistics. Screening, routing and responding to inquiries and correspondence on behalf of the Chief, exercising discretion in handling confidential and sensitive matters. Creating, maintaining, and safeguarding a variety of confidential records, files, and databases. Preparing letters and reports from dictation, rough draft, or transcription to include proofreading for accuracy, completeness, spelling, punctuation and professionalism. Maintaining and responsible for all filing and purging of materials relating to the department or division. Preparing and distributing agendas, minutes, and supporting materials for meetings as required. Ordering and maintaining administrative supplies. Coordinating business cards, officer badges, and department-issued IDs. Providing notary services to the department as needed. May be required to take minutes of commission or board meetings and prepare the minutes in official form. Coordinating travel arrangements for all department staff, including lodging, transportation and registrations in partnership with the Training Coordinator. Supports department-wide projects, events, and administrative initiatives as assigned by the Chief or Command Staff. Performs other duties of a similar nature or level as required. Qualifications
Minimum qualifications include: High School Diploma, or General Equivalency Diploma. Three years of progressively responsible office/administrative experience. Or any combination of education, experience, and training equivalent to the above Minimum Requirements. Additional requirements include: Must possess, or obtain upon employment, a valid Arizona driver's license. Regular attendance is an essential function of this job to ensure continuity. Notary Public certification required or must be obtained within six months of hire. Supplemental Information
We are dedicated to fostering an inclusive and positive work environment. We offer competitive pay, outstanding benefits, and the chance to work with a committed team making a difference in our community. Located in the beautiful mountain town of Flagstaff, AZ, you'll enjoy a unique quality of life with outdoor recreation, stunning scenery and a welcoming community. Our total compensation package includes best-in-class benefits and an annual salary of $40,518.40 - $60,777.60, based on the candidate's qualifications and experience. Plus: Arizona State Retirement System with 100% Match Employees are members of Arizona State Retirement System (ASRS) with a mandatory contribution rate of 12% 457 Deferred Compensation Options Up to 4% Annual Pay for Performance Increase Group Insurance including Health, Dental and Vision coverage Flexible & Health Savings Accounts 13 Paid Holidays, Vacation, Sick Leave, Personal Leave, Paid Parental Leave, Bereavement, Jury Duty Life Insurance, AD&D, Short- and Long-Term Disability and Voluntary Life Insurance First-Time Homebuyer Assistance Qualified Public Student Loan Forgiveness Employer Tuition Assistance Employee Clinic, Telehealth, Wellness Program & Incentives Tobacco Cessation Program Employer Assistance Program Recognition including Workiversary, Wonderful Outstanding Worker (WOW), On-the-Spot, 7k Award, and City Manager's Excellence Awards Employee Discounts: Mountain Line Bus Eco Pass, Aquaplex, and Recreation Centers The City of Flagstaff is looking for team members who are passionate about community, innovation, and quality of life. Come be a part of this cool community and see why the City of Flagstaff is a great place to work!