Administrative Specialist for Police Chief
City of Flagstaff, Flagstaff, Arizona, United States, 86004
Overview
Are you ready to make a difference? The City of Flagstaff seeks a qualified individual to join the team as Administrative Specialist for Police Chief. This role supports the Police Chief and department leadership by managing calendars, scheduling, meeting agendas, travel, and confidential records.
Position Responsibilities
Provides excellent customer service to internal and external customers, serving as the first point of contact for the Chief’s office.
Manages and maintains the Chief’s calendar, schedules meetings, and coordinates logistics.
Screens, routes, and responds to inquiries on behalf of the Chief, exercising discretion with confidential and sensitive matters.
Creates, maintains, and safeguards confidential records, files, and databases.
Prepares letters and reports from dictation, rough draft, or transcription, proofreading for accuracy and professionalism.
Maintains filing and purges materials relating to the department or division.
Prepares and distributes agendas, minutes, and supporting materials for meetings as required.
Orders and maintains administrative supplies and coordinates business cards, officer badges, and ID.
Provides notary services to the department as needed.
May take minutes of commission or board meetings and prepare in official form.
Coordinates travel arrangements for all department staff in partnership with the Training Coordinator.
Supports department-wide projects, events, and administrative initiatives as assigned.
Performs other similar duties as required.
Minimum Qualifications
High School Diploma or General Equivalency Diploma.
Three years of progressively responsible office/administrative experience.
Or any combination of education, experience, and training equivalent to the above minimum requirements.
Additional Requirements
Valid Arizona driver’s license (or obtain upon employment).
Regular attendance is essential.
Notary Public certification required or must be obtained within six months of hire.
Compensation and Benefits Competitive pay and a comprehensive benefits package, including Arizona State Retirement System with 100% match, 457 Deferred Compensation, annual salary of $40,518.40 – $60,777.60, health, dental, vision, paid holidays, vacation, sick leave, and more.
Employee discounts, tuition assistance, first‑time homebuyer assistance, and recognition programs.
How to Apply To review the full job description, click the link. For further information, contact the City of Flagstaff.
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Position Responsibilities
Provides excellent customer service to internal and external customers, serving as the first point of contact for the Chief’s office.
Manages and maintains the Chief’s calendar, schedules meetings, and coordinates logistics.
Screens, routes, and responds to inquiries on behalf of the Chief, exercising discretion with confidential and sensitive matters.
Creates, maintains, and safeguards confidential records, files, and databases.
Prepares letters and reports from dictation, rough draft, or transcription, proofreading for accuracy and professionalism.
Maintains filing and purges materials relating to the department or division.
Prepares and distributes agendas, minutes, and supporting materials for meetings as required.
Orders and maintains administrative supplies and coordinates business cards, officer badges, and ID.
Provides notary services to the department as needed.
May take minutes of commission or board meetings and prepare in official form.
Coordinates travel arrangements for all department staff in partnership with the Training Coordinator.
Supports department-wide projects, events, and administrative initiatives as assigned.
Performs other similar duties as required.
Minimum Qualifications
High School Diploma or General Equivalency Diploma.
Three years of progressively responsible office/administrative experience.
Or any combination of education, experience, and training equivalent to the above minimum requirements.
Additional Requirements
Valid Arizona driver’s license (or obtain upon employment).
Regular attendance is essential.
Notary Public certification required or must be obtained within six months of hire.
Compensation and Benefits Competitive pay and a comprehensive benefits package, including Arizona State Retirement System with 100% match, 457 Deferred Compensation, annual salary of $40,518.40 – $60,777.60, health, dental, vision, paid holidays, vacation, sick leave, and more.
Employee discounts, tuition assistance, first‑time homebuyer assistance, and recognition programs.
How to Apply To review the full job description, click the link. For further information, contact the City of Flagstaff.
#J-18808-Ljbffr