Confidential Opportunity: Executive Assistant – Marketing Team
A well-established
private equity investment firm
with a collaborative, high-performance culture is seeking an experienced
Executive Assistant
to support its
Marketing Team . Position Overview
The Executive Assistant will provide high-level administrative support to a
Managing Director, Principal, and Vice President , serving as a critical partner in ensuring smooth day-to-day operations and flawless execution across internal and external initiatives. Location & Schedule
Office:
Midtown East, NYC Hybrid:
3 days in-office (flexibility required; up to 4 days as needed) Hours:
8:30 AM – 5:30 PM (with flexibility as business demands) Compensation
Bonus:
Discretionary Overtime:
Not eligible Key Responsibilities
Provide comprehensive administrative support to senior team leadership Manage complex calendars, scheduling, and meeting coordination Screen and route calls, emails, and correspondence with discretion Interface regularly with prospects and investors, including meeting coordination and inquiry handling Track deliverables and ensure deadlines are consistently met Proactively manage team logistics to ensure meeting preparedness Coordinate extensive
domestic and international travel , including visas and detailed itineraries Prepare and update presentations using
PowerPoint Maintain and update internal databases and CRM systems Utilize
Salesforce
for tracking and reporting Coordinate client-facing events, including the
Annual Investor Conference Collaborate cross-functionally with internal teams Qualifications & Experience
5–7 years
of Executive Assistant experience in a
corporate environment
(Financial Services strongly preferred) Advanced proficiency in
MS Outlook, Word, Excel, PowerPoint Hands-on experience with
Concur and Salesforce Exceptional organizational and multitasking skills Ability to operate calmly and effectively under pressure and last-minute changes Strong judgment, discretion, and respect for confidentiality Polished, professional demeanor with excellent communication skills High emotional intelligence and ability to anticipate needs Self-motivated, proactive, and team-oriented
#J-18808-Ljbffr
A well-established
private equity investment firm
with a collaborative, high-performance culture is seeking an experienced
Executive Assistant
to support its
Marketing Team . Position Overview
The Executive Assistant will provide high-level administrative support to a
Managing Director, Principal, and Vice President , serving as a critical partner in ensuring smooth day-to-day operations and flawless execution across internal and external initiatives. Location & Schedule
Office:
Midtown East, NYC Hybrid:
3 days in-office (flexibility required; up to 4 days as needed) Hours:
8:30 AM – 5:30 PM (with flexibility as business demands) Compensation
Bonus:
Discretionary Overtime:
Not eligible Key Responsibilities
Provide comprehensive administrative support to senior team leadership Manage complex calendars, scheduling, and meeting coordination Screen and route calls, emails, and correspondence with discretion Interface regularly with prospects and investors, including meeting coordination and inquiry handling Track deliverables and ensure deadlines are consistently met Proactively manage team logistics to ensure meeting preparedness Coordinate extensive
domestic and international travel , including visas and detailed itineraries Prepare and update presentations using
PowerPoint Maintain and update internal databases and CRM systems Utilize
Salesforce
for tracking and reporting Coordinate client-facing events, including the
Annual Investor Conference Collaborate cross-functionally with internal teams Qualifications & Experience
5–7 years
of Executive Assistant experience in a
corporate environment
(Financial Services strongly preferred) Advanced proficiency in
MS Outlook, Word, Excel, PowerPoint Hands-on experience with
Concur and Salesforce Exceptional organizational and multitasking skills Ability to operate calmly and effectively under pressure and last-minute changes Strong judgment, discretion, and respect for confidentiality Polished, professional demeanor with excellent communication skills High emotional intelligence and ability to anticipate needs Self-motivated, proactive, and team-oriented
#J-18808-Ljbffr