Midtown Manhattan I Onsite | 5 Days per Week
A prominent real estate firm is conducting a search for a highly organized, proactive, and discreet Personal Assistant to support a dynamic senior Executive.
Compensation
$90,000–$110,000 base salary (DOE) + discretionary bonus Schedule
Standard hours are 9:00 AM–5:00 PM, with flexibility required for early morning meetings, evening events, and occasional after‑hours or weekend support, particularly during travel. Position Overview
This role requires a polished, experienced administrative professional with a “no task is too big or too small” mindset and the ability to operate with a 24/7 mentality when needed. The ideal candidate is a true gatekeeper who thrives in a fast‑paced environment, anticipates needs before they arise, and maintains the highest level of discretion and professionalism. A strong knowledge of New York City is essential. The Executive values someone who is NYC‑savvy—comfortable recommending top restaurants, sourcing premier florists, securing reservations, and navigating the city seamlessly. Key Responsibilities
Manage complex personal and professional calendars, appointments, and meetings Serve as a gatekeeper, prioritizing and managing competing demands Coordinate personal errands and special requests Purchase and distribute thoughtful gifts for personal and professional networks Create detailed domestic and international travel itineraries for family vacations Coordinate logistics for extended family travel Schedule and organize college tours Assist in planning milestone celebrations (e.g., Sweet 16s and other special occasions) Provide administrative and strategic support for charitable initiatives Assist with fundraising efforts and event coordination Track donor communications and maintain organized records Assist in planning and executing personal and professional events Coordinate vendors, venues, guest lists, and event logistics Design invitations and event materials (experience with Canva or similar design tools is a plus) Contribute a creative perspective to event experiences and presentation Qualifications
Proven experience supporting senior executives or high‑level principals Exceptional organizational and time management skills Strong discretion and demonstrated ability to handle confidential information High emotional intelligence and sound judgment Ability to anticipate needs and problem‑solve independently Flexible, service‑oriented mindset Experience in event planning and/or graphic design preferred Proficiency in Microsoft Office; familiarity with Canva or similar tools is a plus Ideal Candidate Profile
Detail‑oriented and highly resourceful Calm under pressure and adaptable to shifting priorities Professional, polished, and personable Committed to excellence and high standards Thrives in a fast‑paced, high‑expectation environment
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$90,000–$110,000 base salary (DOE) + discretionary bonus Schedule
Standard hours are 9:00 AM–5:00 PM, with flexibility required for early morning meetings, evening events, and occasional after‑hours or weekend support, particularly during travel. Position Overview
This role requires a polished, experienced administrative professional with a “no task is too big or too small” mindset and the ability to operate with a 24/7 mentality when needed. The ideal candidate is a true gatekeeper who thrives in a fast‑paced environment, anticipates needs before they arise, and maintains the highest level of discretion and professionalism. A strong knowledge of New York City is essential. The Executive values someone who is NYC‑savvy—comfortable recommending top restaurants, sourcing premier florists, securing reservations, and navigating the city seamlessly. Key Responsibilities
Manage complex personal and professional calendars, appointments, and meetings Serve as a gatekeeper, prioritizing and managing competing demands Coordinate personal errands and special requests Purchase and distribute thoughtful gifts for personal and professional networks Create detailed domestic and international travel itineraries for family vacations Coordinate logistics for extended family travel Schedule and organize college tours Assist in planning milestone celebrations (e.g., Sweet 16s and other special occasions) Provide administrative and strategic support for charitable initiatives Assist with fundraising efforts and event coordination Track donor communications and maintain organized records Assist in planning and executing personal and professional events Coordinate vendors, venues, guest lists, and event logistics Design invitations and event materials (experience with Canva or similar design tools is a plus) Contribute a creative perspective to event experiences and presentation Qualifications
Proven experience supporting senior executives or high‑level principals Exceptional organizational and time management skills Strong discretion and demonstrated ability to handle confidential information High emotional intelligence and sound judgment Ability to anticipate needs and problem‑solve independently Flexible, service‑oriented mindset Experience in event planning and/or graphic design preferred Proficiency in Microsoft Office; familiarity with Canva or similar tools is a plus Ideal Candidate Profile
Detail‑oriented and highly resourceful Calm under pressure and adaptable to shifting priorities Professional, polished, and personable Committed to excellence and high standards Thrives in a fast‑paced, high‑expectation environment
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