Executive Assistant, US Asset Management
Avenue Living Asset Management, Ltd., Sugar Land, Texas, United States, 77479
Overview
Avenue Living Asset Management is dedicated to sourcing, analyzing, and strategizing long-term investments. Our unique approach has led to rapid growth across North America now representing one of Canada’s largest alternative asset managers. Since 2006, we have acquired over $9 billion in assets under management across a variety of sectors throughout Canada and the USA. Our various funds include assets in multifamily residential, self-storage, commercial, as well as agricultural land. What We Are About The strength of our platform lies in working with the right people. Acting with integrity and employing an entrepreneurial mindset, our employees work together to create an exciting, dynamic workplace. By employing an active hands-on approach to asset management, our skilled and innovative team operates closely alongside our investors. We’re disciplined, we focus on value, and we’re informed experts. We pride ourselves on our diverse and inclusive workplace; we are a unique workplace with unique people. What will you do?
Provide executive support to the SVP, US Asset Management, including managing their calendar, schedule meetings, and handle correspondence Prepare executive-level reports, presentations, and documents as required Assist in organizing and coordinating special events and projects Act as a central point of contact for internal and external stakeholders Handle all aspects of meeting support including logistics, and agendas Maintain digital filing systems for construction drawings, specifications, contracts, and projects documentation Prepare, submit, and track project related reports Support contracting drafting using established templates and ensure document accuracy and compliance Review invoices against open purchase orders Other construction-related support as needed Arrange domestic and international travel, accommodations, and itineraries Plan and coordinate company meetings, events, and team offsites Curate and order swag and corporate wear Support creation of expense reports Maintain office supplies and organization Provide scheduling support and assist with meeting preparation Calendar management Draft correspondence as needed Liaise with vendors and service providers Manage incoming inquiries and route appropriately Other duties as required What will you need?
3-5 Year’s related experience Proficient in Microsoft Office, Google Workspace, and/or contract or project management tools Construction-related experience highly preferred Strong skills in document control, digital filing and managing drawings/specifications Strong written and verbal communication skills Experience coordinating travel and events Ability to work independently, anticipate needs, and take initiative Prior experience in executive support, administrative coordination, operations, or similar roles experience preferred Highly organized and detail-oriented Professional and discreet with confidential information Strong problem-solving and follow-through skills Team-oriented with a service mindset Keen sense of urgency while maintaining attention to detail What do we offer?
We live and breathe our core values. We go the extra mile. We’re honest. We always have each other's back. We have tons of integrity. And we always own it and adapt – no matter the challenge. With the support to do things differently, grow personally and professionally, and bring your whole self to work, there\'s no limit to the impact you can make. We provide a competitive compensation package composed of a group benefits plan, 401K matching, and a discretionary bonus program. In addition, Avenue Living also offers an Employee Referral Program that rewards active employees for successful referrals. An employee centric culture with paid time off for employer supported volunteerism, a generous awards and recognition program, and employee and savings program savings through industry partnerships. We are committed to a strong, safe work environment. Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Avenue Living Asset Management is dedicated to sourcing, analyzing, and strategizing long-term investments. Our unique approach has led to rapid growth across North America now representing one of Canada’s largest alternative asset managers. Since 2006, we have acquired over $9 billion in assets under management across a variety of sectors throughout Canada and the USA. Our various funds include assets in multifamily residential, self-storage, commercial, as well as agricultural land. What We Are About The strength of our platform lies in working with the right people. Acting with integrity and employing an entrepreneurial mindset, our employees work together to create an exciting, dynamic workplace. By employing an active hands-on approach to asset management, our skilled and innovative team operates closely alongside our investors. We’re disciplined, we focus on value, and we’re informed experts. We pride ourselves on our diverse and inclusive workplace; we are a unique workplace with unique people. What will you do?
Provide executive support to the SVP, US Asset Management, including managing their calendar, schedule meetings, and handle correspondence Prepare executive-level reports, presentations, and documents as required Assist in organizing and coordinating special events and projects Act as a central point of contact for internal and external stakeholders Handle all aspects of meeting support including logistics, and agendas Maintain digital filing systems for construction drawings, specifications, contracts, and projects documentation Prepare, submit, and track project related reports Support contracting drafting using established templates and ensure document accuracy and compliance Review invoices against open purchase orders Other construction-related support as needed Arrange domestic and international travel, accommodations, and itineraries Plan and coordinate company meetings, events, and team offsites Curate and order swag and corporate wear Support creation of expense reports Maintain office supplies and organization Provide scheduling support and assist with meeting preparation Calendar management Draft correspondence as needed Liaise with vendors and service providers Manage incoming inquiries and route appropriately Other duties as required What will you need?
3-5 Year’s related experience Proficient in Microsoft Office, Google Workspace, and/or contract or project management tools Construction-related experience highly preferred Strong skills in document control, digital filing and managing drawings/specifications Strong written and verbal communication skills Experience coordinating travel and events Ability to work independently, anticipate needs, and take initiative Prior experience in executive support, administrative coordination, operations, or similar roles experience preferred Highly organized and detail-oriented Professional and discreet with confidential information Strong problem-solving and follow-through skills Team-oriented with a service mindset Keen sense of urgency while maintaining attention to detail What do we offer?
We live and breathe our core values. We go the extra mile. We’re honest. We always have each other's back. We have tons of integrity. And we always own it and adapt – no matter the challenge. With the support to do things differently, grow personally and professionally, and bring your whole self to work, there\'s no limit to the impact you can make. We provide a competitive compensation package composed of a group benefits plan, 401K matching, and a discretionary bonus program. In addition, Avenue Living also offers an Employee Referral Program that rewards active employees for successful referrals. An employee centric culture with paid time off for employer supported volunteerism, a generous awards and recognition program, and employee and savings program savings through industry partnerships. We are committed to a strong, safe work environment. Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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