Overview
Contract Administrator IV – IT Purchasing Specialist. Working under the Director of Contracts, this position provides planning, strategic recommendations, administration, and reporting for IT purchasing needs in support of the client’s Bond Program.
Reporting Structure This role reports to the Director of Contracts.
Work Location
Hybrid work location – No
In office, 5 days a week – Yes
Employment Terms
Full-time regular employment, 40 hours per week
Essential Job Duties
Plan for a variety of IT-related purchasing needs of the Bond Program.
Coordinate and communicate effectively with all stakeholders.
Provide strategic recommendations for IT purchasing solutions and best practices.
Ensure compliance with all applicable legal requirements and client policies/procedures.
Administer the entire procurement process from preparing appropriate solicitation documents through contract execution, including any required action from the Board of Trustees.
Support project management staff through the process of soliciting quotes, conducting contract compliance reviews, achieving required approvals, and issuing purchase orders.
Monitor IT purchasing contracts, purchase orders, solicitations, and reporting on status.
Utilize the District’s ERP (SAP), Bond Program’s PMIS (Proliance, soon to be Trimble Unity Construct), and other internal databases.
Coordinate with the Foundation for California Community Colleges (FCCC), Department of General Services (DGS), other eligible cooperative purchasing organizations, and other public agencies to maximize client use of external contracts beneficial for IT purchasing needs.
Perform any other tasks as needed under the direction of the Director of Contracts.
Qualifications
Minimum of 7 years of relevant experience
Bachelor’s Degree (4 additional years of experience can be substituted)
Experience with procurement subject to California Public Contract Codes
Familiarity with software licensing models (SaaS, subscription, perpetual)
Proficient with Microsoft Excel, Word, Access, SAP, and Adobe Acrobat
Ability to exercise judgment and discretion and to set priorities and manage competing demands
Demonstrate a reliable, responsive, and positive work ethic with the highest degree of integrity
Excellent communications skills, both written and verbal
Ability to work in a fast-paced environment
Preferred Qualifications
Experience with electronic bidding platforms, specifically PlanetBids
Certificate related to Public Purchasing or Contract Management
Knowledge of California Higher Education Codes
Knowledge of California Community College Codes
Experience with procurement and implementation of an ERP system (SAP, Oracle, Workday, etc.) at an agency of similar scale in public works
Compensation This role is salaried/exempt with a base annual salary range of $110,000.00 - $130,000.00 and commensurate with skill, education, experience, and work location. This role is bonus eligible after 6 months of employment.
Benefits Package Enterris offers a competitive and comprehensive benefits package to all full-time regular employees, including:
PPO and HMO Medical plans, including a 100% employer-paid base plan and Health Savings Accounts
Dental PPO
Vision PPO
Short Term Disability (100% employer-paid)
Long Term Disability (100% employer-paid)
Basic Life / AD&D Insurance (100% employer-paid)
Critical Illness insurance
Accident Insurance
Voluntary Life Insurance
401(k) Retirement Plan with Employer Matching up to 6%
Generous Paid Time Off
Paid Holidays
Employee Assistance Programs (100% employer-paid)
Perks & Discounts
Work-life Balance
Professional Development Opportunities
Company events and great culture
Work Environment This job operates in a professional environment and uses standard equipment such as computers and phones.
Physical Demands
Be able to sit and/or stand for up to 8 hours per day.
Demonstrate the ability to move freely for up to 8 hours per day.
Solicitation Please no solicitation of any kind from staffing agencies or recruiting firms.
EEOC Statement Enterris Associates provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
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Reporting Structure This role reports to the Director of Contracts.
Work Location
Hybrid work location – No
In office, 5 days a week – Yes
Employment Terms
Full-time regular employment, 40 hours per week
Essential Job Duties
Plan for a variety of IT-related purchasing needs of the Bond Program.
Coordinate and communicate effectively with all stakeholders.
Provide strategic recommendations for IT purchasing solutions and best practices.
Ensure compliance with all applicable legal requirements and client policies/procedures.
Administer the entire procurement process from preparing appropriate solicitation documents through contract execution, including any required action from the Board of Trustees.
Support project management staff through the process of soliciting quotes, conducting contract compliance reviews, achieving required approvals, and issuing purchase orders.
Monitor IT purchasing contracts, purchase orders, solicitations, and reporting on status.
Utilize the District’s ERP (SAP), Bond Program’s PMIS (Proliance, soon to be Trimble Unity Construct), and other internal databases.
Coordinate with the Foundation for California Community Colleges (FCCC), Department of General Services (DGS), other eligible cooperative purchasing organizations, and other public agencies to maximize client use of external contracts beneficial for IT purchasing needs.
Perform any other tasks as needed under the direction of the Director of Contracts.
Qualifications
Minimum of 7 years of relevant experience
Bachelor’s Degree (4 additional years of experience can be substituted)
Experience with procurement subject to California Public Contract Codes
Familiarity with software licensing models (SaaS, subscription, perpetual)
Proficient with Microsoft Excel, Word, Access, SAP, and Adobe Acrobat
Ability to exercise judgment and discretion and to set priorities and manage competing demands
Demonstrate a reliable, responsive, and positive work ethic with the highest degree of integrity
Excellent communications skills, both written and verbal
Ability to work in a fast-paced environment
Preferred Qualifications
Experience with electronic bidding platforms, specifically PlanetBids
Certificate related to Public Purchasing or Contract Management
Knowledge of California Higher Education Codes
Knowledge of California Community College Codes
Experience with procurement and implementation of an ERP system (SAP, Oracle, Workday, etc.) at an agency of similar scale in public works
Compensation This role is salaried/exempt with a base annual salary range of $110,000.00 - $130,000.00 and commensurate with skill, education, experience, and work location. This role is bonus eligible after 6 months of employment.
Benefits Package Enterris offers a competitive and comprehensive benefits package to all full-time regular employees, including:
PPO and HMO Medical plans, including a 100% employer-paid base plan and Health Savings Accounts
Dental PPO
Vision PPO
Short Term Disability (100% employer-paid)
Long Term Disability (100% employer-paid)
Basic Life / AD&D Insurance (100% employer-paid)
Critical Illness insurance
Accident Insurance
Voluntary Life Insurance
401(k) Retirement Plan with Employer Matching up to 6%
Generous Paid Time Off
Paid Holidays
Employee Assistance Programs (100% employer-paid)
Perks & Discounts
Work-life Balance
Professional Development Opportunities
Company events and great culture
Work Environment This job operates in a professional environment and uses standard equipment such as computers and phones.
Physical Demands
Be able to sit and/or stand for up to 8 hours per day.
Demonstrate the ability to move freely for up to 8 hours per day.
Solicitation Please no solicitation of any kind from staffing agencies or recruiting firms.
EEOC Statement Enterris Associates provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
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