Senior Executive Assistant (Global, Travel-Intensive Role)
SpencerPruitt, Inc, West Palm Beach, Florida, United States, 33412
Location: West Palm Beach, Florida
Travel: Travel-intensive; extended domestic and international travel required
Compensation: $100,000 - 115,000 base salary + 0–20% discretionary bonus + full benefits
Start Window: Target start within 30–90 days
Reporting Line: Head of Executive & Administrative Operations
Search Type: Confidential (principal name not disclosed)
Overview
We are seeking a highly capableExecutive Assistantto support a senior principal in afounder-led operating environment that functions more like a family office than a traditional corporation. This role requires exceptional polish, judgment, discretion, and comfort operating in a fast-moving, high-expectation setting. While the organization presents with a professional, corporate standard externally, it operates internally with the pace, ambiguity, and proximity typical of a family office or early-stage operating platform. This is a long-term role (4–5 year horizon) for someone who thrives in close partnership with leadership and is comfortable balancing structure with flexibility. Travel & Availability (Important)
This is atravel-intensive, availability-driven role. Candidates must be prepared for: Extended domestic and international travel, including assignments ranging from1 week up to 60 consecutive days
Periods of heightened availability during travel and active transaction cycles
Variable work rhythms depending on geography and business cadence
While travel is not constant,readiness to travel is a core condition of employment. During extended international assignments, responsiveness is expected, though work typically follows local business rhythms and includes natural breaks during the day. After prolonged travel periods, short recovery time is generally provided. When not traveling, the role isoffice-based in West Palm Beach, with an expected start time of8:00 a.m.to prepare for the principal’s day. Role Composition
This role is approximately: 90% Executive Assistant responsibilities
~10% limited personal execution, used rarely and only to ensure continuity of operations
This isnota Personal Assistant or lifestyle-management role. Key Responsibilities
Executive Support Manage complex calendars across time zones with strong judgment and prioritization
Control executive access and scheduling with discretion and confidence
Draft, coordinate, and manage executive communications
Prepare the principal for meetings, travel, and engagements
Track follow-ups, commitments, and priorities with precision
Represent the principal in scheduling and logistics conversations
Travel & Logistics Coordinate domestic and international travel itineraries
Prepare and manage travel documentation and logistics
Support continuity of work during extended travel periods
Ensure seamless transitions between offices, hotels, and temporary workspaces
Limited Personal Execution (Exception-Based) Provide backup coverage when the Personal Assistant is unavailable
Support travel-related personal execution, including: Packing and unpacking luggage
Organizing hotel suites or temporary workspaces
Managing reservations while traveling
Personal tasks are infrequent, situational, and strictly tied to executive mobility and continuity
Authority & Boundaries
Authorized to speak on behalf of the principal regardingscheduling, logistics, and availability
Not authorized to represent the principal onfinancial, commercial, or monetary matterswithout explicit direction
Expected to exercise judgment, discretion, and restraint at all times
Culture & Environment
This role is best suited for someone who: Is comfortable operating amid ambiguity
Can work effectively with strong, opinionated leadership personalities
Values polish, professionalism, and executive presence
Understands that trust and discretion outweigh process
Thrives in a setting that blends startup intensity with family-office proximity
Candidates seeking highly rigid structures, narrow role definitions, or purely transactional work may find this environment challenging. Qualifications
5–7 years of experience as an Executive Assistant
Strong preference for experience supporting UHNW individuals, principals, or family offices
Open to senior corporate EAs with heavy travel and exceptional judgment
High mobility and flexibility required
Valid passport and ability to obtain international visas
Proficiency with Outlook and Microsoft Teams required
Familiarity with iManage or Clio is helpful but not required
Benefits & Support
Base salary:$100,000 - 115,000
0–20% discretionary bonus eligibility
All business travel fully covered
Company-provided phone or soft phone (with phone bill covered)
Home internet/cable reimbursement up to $150/month
Comprehensive healthcare benefits, including concierge medical services
NDA required; exceptional discretion and reputational sensitivity expected
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We are seeking a highly capableExecutive Assistantto support a senior principal in afounder-led operating environment that functions more like a family office than a traditional corporation. This role requires exceptional polish, judgment, discretion, and comfort operating in a fast-moving, high-expectation setting. While the organization presents with a professional, corporate standard externally, it operates internally with the pace, ambiguity, and proximity typical of a family office or early-stage operating platform. This is a long-term role (4–5 year horizon) for someone who thrives in close partnership with leadership and is comfortable balancing structure with flexibility. Travel & Availability (Important)
This is atravel-intensive, availability-driven role. Candidates must be prepared for: Extended domestic and international travel, including assignments ranging from1 week up to 60 consecutive days
Periods of heightened availability during travel and active transaction cycles
Variable work rhythms depending on geography and business cadence
While travel is not constant,readiness to travel is a core condition of employment. During extended international assignments, responsiveness is expected, though work typically follows local business rhythms and includes natural breaks during the day. After prolonged travel periods, short recovery time is generally provided. When not traveling, the role isoffice-based in West Palm Beach, with an expected start time of8:00 a.m.to prepare for the principal’s day. Role Composition
This role is approximately: 90% Executive Assistant responsibilities
~10% limited personal execution, used rarely and only to ensure continuity of operations
This isnota Personal Assistant or lifestyle-management role. Key Responsibilities
Executive Support Manage complex calendars across time zones with strong judgment and prioritization
Control executive access and scheduling with discretion and confidence
Draft, coordinate, and manage executive communications
Prepare the principal for meetings, travel, and engagements
Track follow-ups, commitments, and priorities with precision
Represent the principal in scheduling and logistics conversations
Travel & Logistics Coordinate domestic and international travel itineraries
Prepare and manage travel documentation and logistics
Support continuity of work during extended travel periods
Ensure seamless transitions between offices, hotels, and temporary workspaces
Limited Personal Execution (Exception-Based) Provide backup coverage when the Personal Assistant is unavailable
Support travel-related personal execution, including: Packing and unpacking luggage
Organizing hotel suites or temporary workspaces
Managing reservations while traveling
Personal tasks are infrequent, situational, and strictly tied to executive mobility and continuity
Authority & Boundaries
Authorized to speak on behalf of the principal regardingscheduling, logistics, and availability
Not authorized to represent the principal onfinancial, commercial, or monetary matterswithout explicit direction
Expected to exercise judgment, discretion, and restraint at all times
Culture & Environment
This role is best suited for someone who: Is comfortable operating amid ambiguity
Can work effectively with strong, opinionated leadership personalities
Values polish, professionalism, and executive presence
Understands that trust and discretion outweigh process
Thrives in a setting that blends startup intensity with family-office proximity
Candidates seeking highly rigid structures, narrow role definitions, or purely transactional work may find this environment challenging. Qualifications
5–7 years of experience as an Executive Assistant
Strong preference for experience supporting UHNW individuals, principals, or family offices
Open to senior corporate EAs with heavy travel and exceptional judgment
High mobility and flexibility required
Valid passport and ability to obtain international visas
Proficiency with Outlook and Microsoft Teams required
Familiarity with iManage or Clio is helpful but not required
Benefits & Support
Base salary:$100,000 - 115,000
0–20% discretionary bonus eligibility
All business travel fully covered
Company-provided phone or soft phone (with phone bill covered)
Home internet/cable reimbursement up to $150/month
Comprehensive healthcare benefits, including concierge medical services
NDA required; exceptional discretion and reputational sensitivity expected
#J-18808-Ljbffr