ASSISTANT FINANCE DIRECTOR
This is a management and professional position responsible for participating in all payroll, general, utility, and special accounting and investment activities of the Finance Department. Additionally, it is responsible for maintaining records and preparing statements associated with accounting and finance procedures, as well as overseeing the annual audit and budget for the City.
This position supervises management, professional, and clerical staff and is responsible for payroll, the general ledger, tax roll processing, and special projects. The position is also responsible for coordinating accounting functions and internal controls city-wide. The position acts as a liaison between City departments and outside agencies. The incumbent works under the general supervision of the Director of Finance.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. • Act as Director of Finance in the Director's absence. • Develop practical, logical, and feasible solutions for improving departmental operations. • Manage, supervise, and lead the Finance Department staff to achieve goals within available resources. Plan and organize workloads and staff assignments. Train, motivate and evaluate staff. Review progress and direct changes as needed. Monitor performance goals with the department staff. • Recognize and support training opportunities for employee engagement and growth. • Keep current with governmental accounting trends, procedures and policies as well as state laws to ensure that timely and appropriate administrative changes are implemented as required. • Manage trust fund investments and maintain accounting records on all City trust funds. • Prepare and balance cash report for Council presentation. • Coordinate the preparation of tax bills and file tax related reports throughout the year. • Prepare Settlement of Tax Collections various financial reports to meet county, state, and federal filing requirements. • Prepare and file with the State the City's Annual Statement of Taxes. • Prepare and file state annual reports pertaining to established Tax Incremental Districts and update various Tax Incremental District spreadsheets to include cash flow projections. • Finalize year-end records and reports to include the preparation of year-end audit work papers and footnotes. • Prepare State Annual Report Form C. • Review CAFR and Statistics section and prepare Introductory Section and Management's Discussion and Analysis. • Review Single Audit Report • Assist with special projects in accounting, collections, and parking utility divisions. • Monitor general ledger accounts for accuracy and completeness. • Perform internal audit/account balancing activities. • Review Annual Trust Account Report. • Develop and maintain departmental procedures and personnel policies. • Provide leadership and direction in the development of short and long range plans. • Review and develop appropriate policies and procedures to ensure system and regulatory compliance and effective utilization of physical and financial resources. Communicate plans, policies and procedures to staff and the general public. • Maintain records on all City debt and coordinate wire payments and cash transfers. • Perform other duties as assigned.
REQUIRED MINIMUM QUALIFICATIONS
Education and Experience: • Bachelor's Degree in Accounting, Finance, Business Administration, or a related field is required; Master's Degree and/or CPA is preferred. • Five (5) to seven (7) years of experience in a middle level management position in finance/accounting and three (3) or more years of supervisory experience. • Governmental accounting/finance experience and practical experience with (Governmental) Fund Accounting is desirable.
Necessary Knowledge, Skills, and Abilities: • Knowledge of governmental accounting policies and procedures. • Knowledge of city tax reporting requirements, rules and regulations relative to financial procedures. • Knowledge of laws and regulations relating to payroll. • Knowledge of the principles and practices of grant management. • Knowledge of computer software, functions and forms design. • Knowledge in software application implementation and analysis. • Considerable skill in communicating effectively, both verbally and in writing, with elected officials, department heads, the general public, and other City employees. • Ability to effectively manage subordinate staff and the tasks performed by them. • Ability to prepare financial reports. • Ability to close books and make necessary adjustments. • Ability to work independently on special projects. • Ability to maintain regular and predictable attendance and to works extra hours as required. • Ability to coordinate and handle a variety of programs and activities within the time frame required. • Ability to maintain effective working relationships with fellow employees and deal courteously and tactfully with other governmental agencies and the general public.
In evaluating candidates for this position, the City may consider a combination of education, training and experience which provides the necessary knowledge, skills and abilities to perform the essential duties of the position.
TOOLS AND EQUIPMENT USED
Standard office equipment such as telephone, personal computer, copy machine, calculator, fax machine, as well as various software including Microsoft Office Suite and any other software for the effective operation of this position.
PHYSICAL DEMANDS
The physical demands described in this position description are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the essential functions of this job, the employee is frequently required to sit, stand, talk and hear. The employee is required to walk, use hands to finger and handle objects and reach with hands or arms. The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required of this job include close and distance vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described in this position description are representative of those an employee encounters while performing the essential functions of this job.
Work mainly takes place indoors in an office setting. The noise level in the work environment is moderately quiet.
SELECTION GUIDELINES
Formal application, rating of education and experience, oral interviews, background check, and job related tests may be required.
The duties listed in this position description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment to the position.
The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Expected hiring range: $109,000 - $130,000.
HOW TO APPLY
Innovative Public Advisors (IPA) is conducting the executive recruitment process for this position. Send cover letter, resume, salary history, and professional references to Jess Wildes at jess@public-advisors.com. Please direct questions to 262-339-5658.
Applications are now being accepted and will remain open until the position is filled, with a first review no later than January 16, 2026.
Type :
INTERNAL & EXTERNAL
Location :
FINANCE
BI-WEEKLY SALARY: $3,942.00-$4,505.25
This is a management and professional position responsible for participating in all payroll, general, utility, and special accounting and investment activities of the Finance Department. Additionally, it is responsible for maintaining records and preparing statements associated with accounting and finance procedures, as well as overseeing the annual audit and budget for the City.
This position supervises management, professional, and clerical staff and is responsible for payroll, the general ledger, tax roll processing, and special projects. The position is also responsible for coordinating accounting functions and internal controls city-wide. The position acts as a liaison between City departments and outside agencies. The incumbent works under the general supervision of the Director of Finance.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. • Act as Director of Finance in the Director's absence. • Develop practical, logical, and feasible solutions for improving departmental operations. • Manage, supervise, and lead the Finance Department staff to achieve goals within available resources. Plan and organize workloads and staff assignments. Train, motivate and evaluate staff. Review progress and direct changes as needed. Monitor performance goals with the department staff. • Recognize and support training opportunities for employee engagement and growth. • Keep current with governmental accounting trends, procedures and policies as well as state laws to ensure that timely and appropriate administrative changes are implemented as required. • Manage trust fund investments and maintain accounting records on all City trust funds. • Prepare and balance cash report for Council presentation. • Coordinate the preparation of tax bills and file tax related reports throughout the year. • Prepare Settlement of Tax Collections various financial reports to meet county, state, and federal filing requirements. • Prepare and file with the State the City's Annual Statement of Taxes. • Prepare and file state annual reports pertaining to established Tax Incremental Districts and update various Tax Incremental District spreadsheets to include cash flow projections. • Finalize year-end records and reports to include the preparation of year-end audit work papers and footnotes. • Prepare State Annual Report Form C. • Review CAFR and Statistics section and prepare Introductory Section and Management's Discussion and Analysis. • Review Single Audit Report • Assist with special projects in accounting, collections, and parking utility divisions. • Monitor general ledger accounts for accuracy and completeness. • Perform internal audit/account balancing activities. • Review Annual Trust Account Report. • Develop and maintain departmental procedures and personnel policies. • Provide leadership and direction in the development of short and long range plans. • Review and develop appropriate policies and procedures to ensure system and regulatory compliance and effective utilization of physical and financial resources. Communicate plans, policies and procedures to staff and the general public. • Maintain records on all City debt and coordinate wire payments and cash transfers. • Perform other duties as assigned.
REQUIRED MINIMUM QUALIFICATIONS
Education and Experience: • Bachelor's Degree in Accounting, Finance, Business Administration, or a related field is required; Master's Degree and/or CPA is preferred. • Five (5) to seven (7) years of experience in a middle level management position in finance/accounting and three (3) or more years of supervisory experience. • Governmental accounting/finance experience and practical experience with (Governmental) Fund Accounting is desirable.
Necessary Knowledge, Skills, and Abilities: • Knowledge of governmental accounting policies and procedures. • Knowledge of city tax reporting requirements, rules and regulations relative to financial procedures. • Knowledge of laws and regulations relating to payroll. • Knowledge of the principles and practices of grant management. • Knowledge of computer software, functions and forms design. • Knowledge in software application implementation and analysis. • Considerable skill in communicating effectively, both verbally and in writing, with elected officials, department heads, the general public, and other City employees. • Ability to effectively manage subordinate staff and the tasks performed by them. • Ability to prepare financial reports. • Ability to close books and make necessary adjustments. • Ability to work independently on special projects. • Ability to maintain regular and predictable attendance and to works extra hours as required. • Ability to coordinate and handle a variety of programs and activities within the time frame required. • Ability to maintain effective working relationships with fellow employees and deal courteously and tactfully with other governmental agencies and the general public.
In evaluating candidates for this position, the City may consider a combination of education, training and experience which provides the necessary knowledge, skills and abilities to perform the essential duties of the position.
TOOLS AND EQUIPMENT USED
Standard office equipment such as telephone, personal computer, copy machine, calculator, fax machine, as well as various software including Microsoft Office Suite and any other software for the effective operation of this position.
PHYSICAL DEMANDS
The physical demands described in this position description are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the essential functions of this job, the employee is frequently required to sit, stand, talk and hear. The employee is required to walk, use hands to finger and handle objects and reach with hands or arms. The employee must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required of this job include close and distance vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described in this position description are representative of those an employee encounters while performing the essential functions of this job.
Work mainly takes place indoors in an office setting. The noise level in the work environment is moderately quiet.
SELECTION GUIDELINES
Formal application, rating of education and experience, oral interviews, background check, and job related tests may be required.
The duties listed in this position description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if work is similar, related or a logical assignment to the position.
The position description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Expected hiring range: $109,000 - $130,000.
HOW TO APPLY
Innovative Public Advisors (IPA) is conducting the executive recruitment process for this position. Send cover letter, resume, salary history, and professional references to Jess Wildes at jess@public-advisors.com. Please direct questions to 262-339-5658.
Applications are now being accepted and will remain open until the position is filled, with a first review no later than January 16, 2026.
Type :
INTERNAL & EXTERNAL
Location :
FINANCE
BI-WEEKLY SALARY: $3,942.00-$4,505.25