Overview
The Proposal Specialist is responsible for managing and producing high-quality responses to Requests for Proposals (RFPs), Requests for Information (RFI)s, and related documents. This full-time, onsite role is located in River Falls, Wisconsin. The position collaborates with subject matter experts (SMEs), sales teams, and leadership to create persuasive, accurate, and compliant proposal content that showcases the company's capabilities and value proposition.
Responsibilities
Review and analyze RFP/RFI requirements, ensuring all submission criteria and deadlines are met.
Develop, write, and edit proposal responses, tailoring content to client needs and organizational strengths.
Collaborate with SMEs, sales, and business development teams to gather technical, operational, and financial information.
Maintain a centralized proposal content library with updated company information, case studies, and boilerplate responses.
Ensure all submissions are compliant, accurate, and aligned with company branding, style, and messaging standards.
Coordinate proposal timelines, deadlines, and deliverables across departments.
Support continuous improvement of the RFP process by developing templates, style guides, and process documentation.
Conduct final reviews to ensure proposals are polished, persuasive, and error-free.
Requirements
Bachelor's degree in English, Communications, Marketing, Business, or related field (or equivalent work experience).
2+ years of experience in proposal writing, RFP management, or technical writing (industry-specific experience preferred).
Excellent writing, editing, and proofreading skills with attention to detail.
Experience and knowledge of Adobe Creative Suite.
Strong organizational and project management abilities to handle multiple deadlines.
Proficiency in Microsoft Office Suite and proposal management tools (e.g., Loopio, or similar).
Ability to work collaboratively with cross-functional teams and communicate complex information clearly.
Knowledge of compliance requirements and proposal best practices is a plus.
Key Competencies
Exceptional written communication
Research and information gathering
Strategic thinking and persuasive writing
Time management and organization
Collaboration and stakeholder management
Attention to detail and accuracy
Benefits
Medical
Dental
Vision
STD/LTD
Accident
Critical Illness
$50k Employer Paid Life Insurance
401K Employer Match
M/F/Vets/Disabled and other protected categories.
Salary Description: $65K-$75K
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Responsibilities
Review and analyze RFP/RFI requirements, ensuring all submission criteria and deadlines are met.
Develop, write, and edit proposal responses, tailoring content to client needs and organizational strengths.
Collaborate with SMEs, sales, and business development teams to gather technical, operational, and financial information.
Maintain a centralized proposal content library with updated company information, case studies, and boilerplate responses.
Ensure all submissions are compliant, accurate, and aligned with company branding, style, and messaging standards.
Coordinate proposal timelines, deadlines, and deliverables across departments.
Support continuous improvement of the RFP process by developing templates, style guides, and process documentation.
Conduct final reviews to ensure proposals are polished, persuasive, and error-free.
Requirements
Bachelor's degree in English, Communications, Marketing, Business, or related field (or equivalent work experience).
2+ years of experience in proposal writing, RFP management, or technical writing (industry-specific experience preferred).
Excellent writing, editing, and proofreading skills with attention to detail.
Experience and knowledge of Adobe Creative Suite.
Strong organizational and project management abilities to handle multiple deadlines.
Proficiency in Microsoft Office Suite and proposal management tools (e.g., Loopio, or similar).
Ability to work collaboratively with cross-functional teams and communicate complex information clearly.
Knowledge of compliance requirements and proposal best practices is a plus.
Key Competencies
Exceptional written communication
Research and information gathering
Strategic thinking and persuasive writing
Time management and organization
Collaboration and stakeholder management
Attention to detail and accuracy
Benefits
Medical
Dental
Vision
STD/LTD
Accident
Critical Illness
$50k Employer Paid Life Insurance
401K Employer Match
M/F/Vets/Disabled and other protected categories.
Salary Description: $65K-$75K
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