Database Specialist (Real Estate) — Team Gabriel at Coldwell Banker Realty Join Team Gabriel at Coldwell Banker Realty as a Database Specialist and become a key part of a high-performing team known for prompt response, consistency, and world-class service. This is a phone-forward role. If you’re energized by talking to people all day, building rapport quickly, and keeping conversations moving toward next steps, you’ll thrive here. What You’ll Do •
Be on the telephone daily,
making outbound calls and handling inbound follow-up •
Consistently communicate with real estate leads and clients
to keep them engaged and supported •
Schedule appointments
for our Realtors and help move clients through the process smoothly • Work inside a top-notch
CRM
to keep records accurate, updated, and organized •
Set up and maintain property searches correctly
, ensuring clients are matched with the right homes and criteria • Provide weekly outreach to keep communication active and ensure clients feel guided and cared for
What We’re Looking For
•
Strong speaking skills
and a confident, friendly phone presence • Comfort with
constant calling and follow-up
(this is not an email-only role) • Ability to stay consistent, follow a process, and keep details organized • CRM experience is a plus (we’ll train the right person who’s eager and coachable) • A service mindset: you genuinely enjoy helping people and staying on top of communication
Why Team Gabriel
At Team Gabriel, we believe in building lasting relationships—with clients and with each other. You’ll be supported by a team culture that values
clear systems, accountability, and collaboration
, with opportunities for personal and professional growth.
We offer flexible working hours and competitive pay
, so you can maintain a great quality of life while contributing to meaningful goals in a fast-paced, people-first business. If you’re ready for a role where your communication skills make a real impact every day, we’d love to meet you. Responsibilities: • Make
daily outbound calls
and manage
inbound follow-up
to keep prospects and clients engaged • Maintain consistent communication with real estate leads and clients, ensuring they feel supported and prioritized •
Book and confirm appointments
for our Realtors and help clients take the next step in the process • Accurately update and manage records in our
CRM
, keeping notes, timelines, and client details organized • Create, update, and monitor
property search setups
, ensuring each client’s criteria is correct and current • Conduct
weekly check-ins and outreach
to maintain momentum, answer questions, and strengthen relationships • Track conversations, next steps, and outcomes so no opportunity is missed, and follow-up stays on schedule Qualifications: • Strong verbal communication skills with a confident, professional phone presence • Comfortable being on the phone throughout the day (high-volume calling and follow-up) •
Highly organized
with strong attention to detail—able to track conversations, tasks, and next steps without letting anything slip • Excellent time management and prioritization skills in a fast-paced environment • Consistent and dependable follow-through; you do what you say you’ll do, on time • Ability to build quick rapport, ask good questions, and guide conversations toward clear outcomes • Strong listening skills and emotional intelligence when working with clients at different stages of the process • Tech-savvy and comfortable learning new systems and workflows • Experience working in a CRM is preferred (real estate CRM experience is a plus) • Accurate data entry skills and commitment to keeping records clean and current • Able to work independently while staying aligned with team processes and standards • Coachable mindset—open to feedback, training, and ongoing improvement • Professional writing skills for short client messages and appointment confirmations • Customer-service driven with a “clients-first” attitude and positive energy • Ability to handle objections calmly and keep conversations productive • Real estate experience is helpful but not required (we’ll train the right person) Compensation: $32,500+ yearly
• Make daily outbound calls and manage inbound follow-up to keep prospects and clients engaged • Maintain consistent communication with real estate leads and clients, ensuring they feel supported and prioritized • Book and confirm appointments for our Realtors and help clients take the next step in the process • Accurately update and manage records in our CRM, keeping notes, timelines, and client details organized • Create, update, and monitor property search setups, ensuring each client’s criteria is correct and current • Conduct weekly check-ins and outreach to maintain momentum, answer questions, and strengthen relationships • Track conversations, next steps, and outcomes so no opportunity is missed, and follow-up stays on schedule
Compensation: $32,500 per year
Be on the telephone daily,
making outbound calls and handling inbound follow-up •
Consistently communicate with real estate leads and clients
to keep them engaged and supported •
Schedule appointments
for our Realtors and help move clients through the process smoothly • Work inside a top-notch
CRM
to keep records accurate, updated, and organized •
Set up and maintain property searches correctly
, ensuring clients are matched with the right homes and criteria • Provide weekly outreach to keep communication active and ensure clients feel guided and cared for
What We’re Looking For
•
Strong speaking skills
and a confident, friendly phone presence • Comfort with
constant calling and follow-up
(this is not an email-only role) • Ability to stay consistent, follow a process, and keep details organized • CRM experience is a plus (we’ll train the right person who’s eager and coachable) • A service mindset: you genuinely enjoy helping people and staying on top of communication
Why Team Gabriel
At Team Gabriel, we believe in building lasting relationships—with clients and with each other. You’ll be supported by a team culture that values
clear systems, accountability, and collaboration
, with opportunities for personal and professional growth.
We offer flexible working hours and competitive pay
, so you can maintain a great quality of life while contributing to meaningful goals in a fast-paced, people-first business. If you’re ready for a role where your communication skills make a real impact every day, we’d love to meet you. Responsibilities: • Make
daily outbound calls
and manage
inbound follow-up
to keep prospects and clients engaged • Maintain consistent communication with real estate leads and clients, ensuring they feel supported and prioritized •
Book and confirm appointments
for our Realtors and help clients take the next step in the process • Accurately update and manage records in our
CRM
, keeping notes, timelines, and client details organized • Create, update, and monitor
property search setups
, ensuring each client’s criteria is correct and current • Conduct
weekly check-ins and outreach
to maintain momentum, answer questions, and strengthen relationships • Track conversations, next steps, and outcomes so no opportunity is missed, and follow-up stays on schedule Qualifications: • Strong verbal communication skills with a confident, professional phone presence • Comfortable being on the phone throughout the day (high-volume calling and follow-up) •
Highly organized
with strong attention to detail—able to track conversations, tasks, and next steps without letting anything slip • Excellent time management and prioritization skills in a fast-paced environment • Consistent and dependable follow-through; you do what you say you’ll do, on time • Ability to build quick rapport, ask good questions, and guide conversations toward clear outcomes • Strong listening skills and emotional intelligence when working with clients at different stages of the process • Tech-savvy and comfortable learning new systems and workflows • Experience working in a CRM is preferred (real estate CRM experience is a plus) • Accurate data entry skills and commitment to keeping records clean and current • Able to work independently while staying aligned with team processes and standards • Coachable mindset—open to feedback, training, and ongoing improvement • Professional writing skills for short client messages and appointment confirmations • Customer-service driven with a “clients-first” attitude and positive energy • Ability to handle objections calmly and keep conversations productive • Real estate experience is helpful but not required (we’ll train the right person) Compensation: $32,500+ yearly
• Make daily outbound calls and manage inbound follow-up to keep prospects and clients engaged • Maintain consistent communication with real estate leads and clients, ensuring they feel supported and prioritized • Book and confirm appointments for our Realtors and help clients take the next step in the process • Accurately update and manage records in our CRM, keeping notes, timelines, and client details organized • Create, update, and monitor property search setups, ensuring each client’s criteria is correct and current • Conduct weekly check-ins and outreach to maintain momentum, answer questions, and strengthen relationships • Track conversations, next steps, and outcomes so no opportunity is missed, and follow-up stays on schedule
Compensation: $32,500 per year