Purchasing Specialist II
Johnston County Schools, Smithfield, North Carolina, United States, 27577
POSITION:
Purchasing Specialist II FLSA STATUS:
Non-exempt REPORTS TO:
Director of Purchasing PAY GRADE:
Grade 70/71; Range - $43,524 - $54,984 Annually LOCATION:
Central Office - Simpson Building (AP Mobile) TERM OF EMPLOYMENT:
Permanent, twelve months per year
Effective:
1/2/2026
ESSENTIAL DUTIES AND RESPONSIBILITIES: Under general supervision of the Director of Purchasing, oversee the procurement process from start to finish. Primary point of contact for all procurement processes for expenses that are expected to meet or exceed a $90,000 total award value, and all service contracts that are expected to meet or exceed a $30,000 total award value. Determine the most appropriate procurement method while considering legal requirements, school and departmental needs, maximized competition, and public perception. Gather all required information to prepare RFP/RFQ (etc.) with specifications provided by the requesting department. Submittal RFP/RFQs to the Director of Purchasing for review and approval. Post and advertise RFP/RFQs as needed and obtain copies of all postings. Accept bids for RFP/RFQs. Maintain all RFP/RFQs checklists, ensuring all documentation is received. Secure location for bid openings/meetings. Monitoring purchasing email for all vendor questions. Communicate with JCPS staff when questions are submitted. Ensure JCPS staff posts all answers to RFP questions by deadlines. Communicate with other purchasing department staff members if there are emails they need to address. Assist the requesting department with the financial and legal aspects of the bidding and bid review process. Run bid openings and evaluation meetings in the absence of the Purchasing Director. Submit all contracts over $90K to the Purchasing Director for review. Submit contracts to the Board attorneys for review as needed in the absence of the Purchasing Director. Obtain Pre-Audit signature on all contracts and additional signatures to have a fullyexecuted contract Send final contracts to the requesting department so that the requesting department canplace it on the Board Agenda. Once Board approved, have the requisition keyed and email PO to the vendor and requesting department. Monitors bid and contract requirements from preparation of specifications to end of term contract. Contact departments annually within the last quarter of the fiscal year to discuss contract needs effective July 1 so all RFP, bidding, and approval processes are complete for PO preparation on July 1 annually, with assistance from the Purchasing Specialist. Maintain contracts database and all Finance Department contracts and work with the Director of Purchasing for each renewal. Assist school/departments with informal quote requirements. Works with departments closely ensuring proper execution of contracts prior to start of services. Monthly contract reconciliation ensuring year-to-date expenditures are within the contract and PO terms. Maintain all bidding documentation. Final approver of all school/department requisitions. Releases online orders. Cross training with P-Card requirements. Other duties as assigned. ACCEPTABLE KNOWLEDGE, TRAINING AND EXPERIENCE:
Bachelor Degree in Accounting, Business, or related field? Must be a Certified Local Government Purchasing Officer (CLGPO) or willing to become certified Working knowledge of purchasing concepts Ability to establish and maintain effective working relationships with others Ability to take initiative and work independently and within a team environment Ability to maintain confidentiality Effective oral and written communication skills Effective time management skills Ability to establish and maintain effective working relationships with school system staff and vendors DEADLINE:
Open until filled
SALARY AND BENEFITS:
Pay range $43,524- $54,984 annually depending upon relevant experience and education State Employees and Teachers Retirement Plan State Employees Health Plan Dental, Vision, Disability and other benefits offered Holidays off with pay, annual leave, and sick leave Extensive training opportunities
DISCLAIMERS:
The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, at any time.
Johnston County Public Schools is an equal opportunity employer and does not discriminate in the employment or promotion of employees on the basis of gender, race, religion, age, national origin or disability.
Purchasing Specialist II FLSA STATUS:
Non-exempt REPORTS TO:
Director of Purchasing PAY GRADE:
Grade 70/71; Range - $43,524 - $54,984 Annually LOCATION:
Central Office - Simpson Building (AP Mobile) TERM OF EMPLOYMENT:
Permanent, twelve months per year
Effective:
1/2/2026
ESSENTIAL DUTIES AND RESPONSIBILITIES: Under general supervision of the Director of Purchasing, oversee the procurement process from start to finish. Primary point of contact for all procurement processes for expenses that are expected to meet or exceed a $90,000 total award value, and all service contracts that are expected to meet or exceed a $30,000 total award value. Determine the most appropriate procurement method while considering legal requirements, school and departmental needs, maximized competition, and public perception. Gather all required information to prepare RFP/RFQ (etc.) with specifications provided by the requesting department. Submittal RFP/RFQs to the Director of Purchasing for review and approval. Post and advertise RFP/RFQs as needed and obtain copies of all postings. Accept bids for RFP/RFQs. Maintain all RFP/RFQs checklists, ensuring all documentation is received. Secure location for bid openings/meetings. Monitoring purchasing email for all vendor questions. Communicate with JCPS staff when questions are submitted. Ensure JCPS staff posts all answers to RFP questions by deadlines. Communicate with other purchasing department staff members if there are emails they need to address. Assist the requesting department with the financial and legal aspects of the bidding and bid review process. Run bid openings and evaluation meetings in the absence of the Purchasing Director. Submit all contracts over $90K to the Purchasing Director for review. Submit contracts to the Board attorneys for review as needed in the absence of the Purchasing Director. Obtain Pre-Audit signature on all contracts and additional signatures to have a fullyexecuted contract Send final contracts to the requesting department so that the requesting department canplace it on the Board Agenda. Once Board approved, have the requisition keyed and email PO to the vendor and requesting department. Monitors bid and contract requirements from preparation of specifications to end of term contract. Contact departments annually within the last quarter of the fiscal year to discuss contract needs effective July 1 so all RFP, bidding, and approval processes are complete for PO preparation on July 1 annually, with assistance from the Purchasing Specialist. Maintain contracts database and all Finance Department contracts and work with the Director of Purchasing for each renewal. Assist school/departments with informal quote requirements. Works with departments closely ensuring proper execution of contracts prior to start of services. Monthly contract reconciliation ensuring year-to-date expenditures are within the contract and PO terms. Maintain all bidding documentation. Final approver of all school/department requisitions. Releases online orders. Cross training with P-Card requirements. Other duties as assigned. ACCEPTABLE KNOWLEDGE, TRAINING AND EXPERIENCE:
Bachelor Degree in Accounting, Business, or related field? Must be a Certified Local Government Purchasing Officer (CLGPO) or willing to become certified Working knowledge of purchasing concepts Ability to establish and maintain effective working relationships with others Ability to take initiative and work independently and within a team environment Ability to maintain confidentiality Effective oral and written communication skills Effective time management skills Ability to establish and maintain effective working relationships with school system staff and vendors DEADLINE:
Open until filled
SALARY AND BENEFITS:
Pay range $43,524- $54,984 annually depending upon relevant experience and education State Employees and Teachers Retirement Plan State Employees Health Plan Dental, Vision, Disability and other benefits offered Holidays off with pay, annual leave, and sick leave Extensive training opportunities
DISCLAIMERS:
The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills that may be required of the employees assigned to this position. This description may be revised by the supervisor, with HR review and approval, at any time.
Johnston County Public Schools is an equal opportunity employer and does not discriminate in the employment or promotion of employees on the basis of gender, race, religion, age, national origin or disability.