Executive Assistant, New York, NY (Hybrid)
THE LARKO GROUP, Chicago, Illinois, United States, 60290
Executive Assistant, New York, NY (Hybrid)
A premier Private Equity firm is seeking an exceptional Executive Assistant to partner with a Managing Director who is instrumental in shaping the firm’s strategic direction and growth. This is a high-impact role at the heart of the organization, offering the opportunity to work alongside a visionary leader and contribute to the firm’s continued success. The Executive Assistant will manage a wide range of sophisticated and confidential responsibilities with discretion, precision, and foresight. The ideal candidate thrives in a fast-paced, dynamic environment, demonstrates impeccable judgment, and brings both polish and passion to everything they do. Responsibilities Orchestrate a dynamic, frequently changing calendar with precision and strategic judgment to optimize the Managing Director’s time, priorities, and commitments. Act as a trusted partner and gatekeeper, facilitating communication and alignment with senior leadership, investors, and key external stakeholders. Lead all aspects of meeting preparation and execution, including agendas, briefing materials, logistics, and follow-through on deliverables. Manage complex domestic and international business travel, including private jet arrangements, ensuring flawless coordination and discretion at every stage. Handle highly confidential information and correspondence with the utmost professionalism, integrity, and sound judgment. Collaborate closely with firm leadership on special projects, strategic initiatives, and high-priority operational efforts. Proactively anticipate needs, troubleshoot challenges, and ensure the Managing Director’s day-to-day operations run seamlessly. Support select high-profile engagements, occasionally requiring flexibility outside standard business hours. Partner with other executive and administrative professionals to deliver cohesive, best-in‑class support across the leadership team. Ideal Experience Bachelor’s degree required with 5-8 years of administrative experience supporting a partner level or above. Previously worked at a financial services firm, preferably in private equity. Excellent communication skills and an organized, efficient work approach. Proven capacity to multitask and switch between multiple projects. Motivation to succeed, with a high standard of work. Willingness and enthusiasm to assist with all projects, large and small. Demonstrated experience handling sensitive information. Superior organizational skills, ability to prioritize, and strong attention to detail. Articulate, proactive, and able to effectively multitask. Proficient in Outlook, MS Word, Excel, and PowerPoint. Ideally, experience with Concur expense management and Salesforce software programs. Positive disposition, a high degree of judgment, initiative, and discretion. Willingness to take on new tasks and be self‑motivated. Up to $200,00 salary per year (based on experience)
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A premier Private Equity firm is seeking an exceptional Executive Assistant to partner with a Managing Director who is instrumental in shaping the firm’s strategic direction and growth. This is a high-impact role at the heart of the organization, offering the opportunity to work alongside a visionary leader and contribute to the firm’s continued success. The Executive Assistant will manage a wide range of sophisticated and confidential responsibilities with discretion, precision, and foresight. The ideal candidate thrives in a fast-paced, dynamic environment, demonstrates impeccable judgment, and brings both polish and passion to everything they do. Responsibilities Orchestrate a dynamic, frequently changing calendar with precision and strategic judgment to optimize the Managing Director’s time, priorities, and commitments. Act as a trusted partner and gatekeeper, facilitating communication and alignment with senior leadership, investors, and key external stakeholders. Lead all aspects of meeting preparation and execution, including agendas, briefing materials, logistics, and follow-through on deliverables. Manage complex domestic and international business travel, including private jet arrangements, ensuring flawless coordination and discretion at every stage. Handle highly confidential information and correspondence with the utmost professionalism, integrity, and sound judgment. Collaborate closely with firm leadership on special projects, strategic initiatives, and high-priority operational efforts. Proactively anticipate needs, troubleshoot challenges, and ensure the Managing Director’s day-to-day operations run seamlessly. Support select high-profile engagements, occasionally requiring flexibility outside standard business hours. Partner with other executive and administrative professionals to deliver cohesive, best-in‑class support across the leadership team. Ideal Experience Bachelor’s degree required with 5-8 years of administrative experience supporting a partner level or above. Previously worked at a financial services firm, preferably in private equity. Excellent communication skills and an organized, efficient work approach. Proven capacity to multitask and switch between multiple projects. Motivation to succeed, with a high standard of work. Willingness and enthusiasm to assist with all projects, large and small. Demonstrated experience handling sensitive information. Superior organizational skills, ability to prioritize, and strong attention to detail. Articulate, proactive, and able to effectively multitask. Proficient in Outlook, MS Word, Excel, and PowerPoint. Ideally, experience with Concur expense management and Salesforce software programs. Positive disposition, a high degree of judgment, initiative, and discretion. Willingness to take on new tasks and be self‑motivated. Up to $200,00 salary per year (based on experience)
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