Senior Property Manager
Kilroy Realty Corporation, South San Francisco, California, us, 94083
Kilroy Oyster Point, 384 Oyster Point Blvd, South San Francisco, CA 94080, USA
This position entails the direct oversight of the team, physical operations, and administrative property management support of Class ‘A’ portfolio of life science and office buildings totaling 1.8 million square feet located in South San Francisco.
Property Locations
Oyster Point Tech – 345, 347, 349 Oyster Point Blvd, South San Francisco, CA Oyster Point Business Park – 384 & 389 Oyster Point Blvd, South San Francisco, CA Opportunity Requirements
Well organized with attention to detail; follow through with assignments; must possess good verbal and written skills and be able to communicate effectively with employees, tenants, vendors, contractors, etc. Must be proficient with financial concepts and … Must be self-directed, motivated, and logical in problem … Achieved or be in the process of certification as a Certified Property Manager (CPM) or Real Property Administrator (RPA), a college degree is highly … Must have experience in preparing financial reports, monthly variance reports, operating budgets, forecasting, CAM reconciliations, and be computer … Must be willing to travel to properties and property offices based on … Minimum of 8+ years in management of office or industrial commercial real estate Experience in managerial oversight and mentoring of individual direct reports and overall team management, including cross … Summary of Responsibilities
Perform lease administration including adjustments to rent, billing and credit requests, operating expense reconciliations, CAM lease recoveries abstracts and other necessary functions related to lease compliance. Monitor accounts receivables closely to ensure timely payment of all monies due and input comments in accounts receivable action … Follow corporate inspection schedule for exterior and interior building common areas to ensure that the buildings' cleanliness is adequate, and grounds are maintained in a first-class marketable condition. Consult with outside vendors regarding their expected performance and monitor vendor contracts for compliance. Oversee and supervise on-site Kilroy Realty and 3rd party staff for the project, including the Marina and Food & Beverage Manager. Provide Asset Management support for Anecdote & Farewinds, Food & Beverage amenities at Kilroy Oyster Point. Host regular staff and budget meetings with property and engineering Attend other Asset Management Team meetings as scheduled. Participate in new, lease renewal and expansion process as well as vacant space marketing programs, including tour accompaniment and participation in leasing calls as Maintain familiarity with VTS and be prepared to assist Leasing team on all leasing initiatives. Participate in tenant and building improvements, represent asset management and ensure that Tenant(s) and the KRC construction team understand the work letter Push completion dates for timely occupancy, lease commencement and revenue recognition. Administer and bid service contracts, manage, and oversee vendor performance to ensure compliance and high-quality
Engineering, Janitorial, Security, Landscaping, Window Washing, Curtain Wall, Metal Maintenance, Parking Structure Management, Sweeping, Pressure Washing, Pest Control, Elevators, HVAC Repair / Maintenance, Metal Maintenance, Wood Maintenance, Marina, Food & Beverage
Maximize parking garage revenue through rate monitoring and monthly coordination meetings with garage Actively manage parking operations. Seek ways to improve parking revenue. Coordinate tenant moves and sub-tenant moves, collaborate with Lease Administration and Revenue Accounting on lease abstracts, rent and operating expense commencement schedule. Work closely with property and engineering staff to ensure proper repair and maintenance of building systems. Monitor team performance in Angus to identify recurring trends and ensure work order response and completion times are within specified goals. Work with engineering and property team to execute and implement standard procedures for national, federal, county and city regulatory permit compliance requirements in accordance with company policy and … Actively participate in annual capital and operating expense budget Collect data from vendors and input of information. Analyze past year occupancy against in place leasing and future assumptions. Maintain a 5-year capital plan for each asset. Prepare accurate, clear and timely financial re-forecasting and variance reporting, including revenue, Compare budget to actuals and conduct through analysis to determine underlying factors for discrepancies and clearly explain the findings. Prepare and review monthly accounting reports, including but not limited to: Food & Beverage, Commercial Billing Report, Tenancy Schedule, AR Aging, Stacking Plan, Rent Roll, and Occupancy Timely completion of physical occupancy tracker, variance reports, forecasting, and accruals as required per Asset Management Responsible for reviewing and approving all invoices and routing as needed for General Manager's review and Includes follow up on any outstanding invoices or incorrect billings and resolving discrepancies in a timely manner. Establish a working relationship with the key tenant Maintain liaison through site visits, email, telephone calls, lunches and special events. Meet all new tenants prior to occupancy. Host monthly and/or quarterly operational meetings with key tenants. Be fully knowledgeable with DocuSign and KRC signature authority Prepare DocuSign envelopes and routing packages for vendor and tenant documents as required. Monitor and submit capital job cost accruals as requested by construction Review annual CAM estimates, mid-year adjustments and reconciliations for Ensure letters are sent out as required per tenant leases and maintain electronic records of each. Ensure that Security Post Orders, FEP, and ERP are Responsible for updating tenant and vendor contact list including emergency contacts. Ensure that the Operations Staff is proficient with emergency procedures including performing simulations, as well as other delegated Conduct emergency drills and coordinate with tenants’ emergency processes and drills. Host periodic staff tabletop training sessions and communicate with KRC CMT as necessary. Work with Property Management, Engineering, Security, and Risk Management in responding to emergency situations. Responsibilities include communication with Crisis Management Team (CMT), preparing incident reports and maintaining accurate and up to date Maintain basic Sharepoint administrative files and records relevant to building operations and tenants. Prepare written reports as required by operating procedures for building and other incidental correspondence that is pertinent to management operations. Maintain files containing written records of maintenance services. Maintain consistency of SharePoint file structure across all buildings. Work with General Manager to maintain Stevenson space accounting books, stacking plan, options and encumbrances. When and if the need arises, the Senior Property Manager will be expected to devote extra time to building operations. Assume role of mentor or coach for entire team and provide functional and technical mentorship by developing cross training modules with associated tasks for each role. Support General Manager on oversight and financial reporting of Marina, including 3rd party marina manager oversight as needed. Perform other tasks as directed, including but not limited to the general duties and building operational responsibilities with a focus on training and mentoring Kilroy on-site staff how to perform many of the general duties and building operational responsibilities with a focus on training and mentoring Kilroy on-site staff how to perform many of the general duties and responsibilities. What we offer
At Kilroy, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within the role. The base pay range for this role is between $107,500 and $141,500 and your base pay will depend on your skills, experience and training, knowledge, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. This role is eligible for an annual discretionary bonus as well. Our comprehensive group health benefits program is built around your total health and provides employees and their families with care and coverage designed to help you thrive. Our health and wellness program offerings include medical, dental, vision, with FSA, HSA options, Group Life & Disability, LTD coverage and much more. Ancillary programs include a retirement savings plan with a competitive employer match, employee support programs like our parental leave coaching program, wellness, and commuter benefits, just to name a few. We invite you to visit our website at www.kilroyrealty.com to learn more. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.
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Oyster Point Tech – 345, 347, 349 Oyster Point Blvd, South San Francisco, CA Oyster Point Business Park – 384 & 389 Oyster Point Blvd, South San Francisco, CA Opportunity Requirements
Well organized with attention to detail; follow through with assignments; must possess good verbal and written skills and be able to communicate effectively with employees, tenants, vendors, contractors, etc. Must be proficient with financial concepts and … Must be self-directed, motivated, and logical in problem … Achieved or be in the process of certification as a Certified Property Manager (CPM) or Real Property Administrator (RPA), a college degree is highly … Must have experience in preparing financial reports, monthly variance reports, operating budgets, forecasting, CAM reconciliations, and be computer … Must be willing to travel to properties and property offices based on … Minimum of 8+ years in management of office or industrial commercial real estate Experience in managerial oversight and mentoring of individual direct reports and overall team management, including cross … Summary of Responsibilities
Perform lease administration including adjustments to rent, billing and credit requests, operating expense reconciliations, CAM lease recoveries abstracts and other necessary functions related to lease compliance. Monitor accounts receivables closely to ensure timely payment of all monies due and input comments in accounts receivable action … Follow corporate inspection schedule for exterior and interior building common areas to ensure that the buildings' cleanliness is adequate, and grounds are maintained in a first-class marketable condition. Consult with outside vendors regarding their expected performance and monitor vendor contracts for compliance. Oversee and supervise on-site Kilroy Realty and 3rd party staff for the project, including the Marina and Food & Beverage Manager. Provide Asset Management support for Anecdote & Farewinds, Food & Beverage amenities at Kilroy Oyster Point. Host regular staff and budget meetings with property and engineering Attend other Asset Management Team meetings as scheduled. Participate in new, lease renewal and expansion process as well as vacant space marketing programs, including tour accompaniment and participation in leasing calls as Maintain familiarity with VTS and be prepared to assist Leasing team on all leasing initiatives. Participate in tenant and building improvements, represent asset management and ensure that Tenant(s) and the KRC construction team understand the work letter Push completion dates for timely occupancy, lease commencement and revenue recognition. Administer and bid service contracts, manage, and oversee vendor performance to ensure compliance and high-quality
Engineering, Janitorial, Security, Landscaping, Window Washing, Curtain Wall, Metal Maintenance, Parking Structure Management, Sweeping, Pressure Washing, Pest Control, Elevators, HVAC Repair / Maintenance, Metal Maintenance, Wood Maintenance, Marina, Food & Beverage
Maximize parking garage revenue through rate monitoring and monthly coordination meetings with garage Actively manage parking operations. Seek ways to improve parking revenue. Coordinate tenant moves and sub-tenant moves, collaborate with Lease Administration and Revenue Accounting on lease abstracts, rent and operating expense commencement schedule. Work closely with property and engineering staff to ensure proper repair and maintenance of building systems. Monitor team performance in Angus to identify recurring trends and ensure work order response and completion times are within specified goals. Work with engineering and property team to execute and implement standard procedures for national, federal, county and city regulatory permit compliance requirements in accordance with company policy and … Actively participate in annual capital and operating expense budget Collect data from vendors and input of information. Analyze past year occupancy against in place leasing and future assumptions. Maintain a 5-year capital plan for each asset. Prepare accurate, clear and timely financial re-forecasting and variance reporting, including revenue, Compare budget to actuals and conduct through analysis to determine underlying factors for discrepancies and clearly explain the findings. Prepare and review monthly accounting reports, including but not limited to: Food & Beverage, Commercial Billing Report, Tenancy Schedule, AR Aging, Stacking Plan, Rent Roll, and Occupancy Timely completion of physical occupancy tracker, variance reports, forecasting, and accruals as required per Asset Management Responsible for reviewing and approving all invoices and routing as needed for General Manager's review and Includes follow up on any outstanding invoices or incorrect billings and resolving discrepancies in a timely manner. Establish a working relationship with the key tenant Maintain liaison through site visits, email, telephone calls, lunches and special events. Meet all new tenants prior to occupancy. Host monthly and/or quarterly operational meetings with key tenants. Be fully knowledgeable with DocuSign and KRC signature authority Prepare DocuSign envelopes and routing packages for vendor and tenant documents as required. Monitor and submit capital job cost accruals as requested by construction Review annual CAM estimates, mid-year adjustments and reconciliations for Ensure letters are sent out as required per tenant leases and maintain electronic records of each. Ensure that Security Post Orders, FEP, and ERP are Responsible for updating tenant and vendor contact list including emergency contacts. Ensure that the Operations Staff is proficient with emergency procedures including performing simulations, as well as other delegated Conduct emergency drills and coordinate with tenants’ emergency processes and drills. Host periodic staff tabletop training sessions and communicate with KRC CMT as necessary. Work with Property Management, Engineering, Security, and Risk Management in responding to emergency situations. Responsibilities include communication with Crisis Management Team (CMT), preparing incident reports and maintaining accurate and up to date Maintain basic Sharepoint administrative files and records relevant to building operations and tenants. Prepare written reports as required by operating procedures for building and other incidental correspondence that is pertinent to management operations. Maintain files containing written records of maintenance services. Maintain consistency of SharePoint file structure across all buildings. Work with General Manager to maintain Stevenson space accounting books, stacking plan, options and encumbrances. When and if the need arises, the Senior Property Manager will be expected to devote extra time to building operations. Assume role of mentor or coach for entire team and provide functional and technical mentorship by developing cross training modules with associated tasks for each role. Support General Manager on oversight and financial reporting of Marina, including 3rd party marina manager oversight as needed. Perform other tasks as directed, including but not limited to the general duties and building operational responsibilities with a focus on training and mentoring Kilroy on-site staff how to perform many of the general duties and building operational responsibilities with a focus on training and mentoring Kilroy on-site staff how to perform many of the general duties and responsibilities. What we offer
At Kilroy, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within the role. The base pay range for this role is between $107,500 and $141,500 and your base pay will depend on your skills, experience and training, knowledge, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. This role is eligible for an annual discretionary bonus as well. Our comprehensive group health benefits program is built around your total health and provides employees and their families with care and coverage designed to help you thrive. Our health and wellness program offerings include medical, dental, vision, with FSA, HSA options, Group Life & Disability, LTD coverage and much more. Ancillary programs include a retirement savings plan with a competitive employer match, employee support programs like our parental leave coaching program, wellness, and commuter benefits, just to name a few. We invite you to visit our website at www.kilroyrealty.com to learn more. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.
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