Administrative Assistant- Marketing

divh2Administrative Assistant/h2pKimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Florida Marketing team in West Palm Beach, Florida (FL). The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment. This is an in office position./ph3Responsibilities/h3ulliReview and distribute project opportunities/advertisements (RFQs) to marketing leadership/liliMaintain general marketing inbox/liliPrepare expense reports and book travel/liliResponsible for day-to-day production of proposals, leave behinds, reports, etc./liliSupport conference and event planning efforts/liliAssist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals/liliHelp with a wide range of research tasks to assist marketing managers/leaders on various efforts/liliUpdate and maintain project, employee, and client data in Vision (marketing database)/liliPrint and bind large, technical documents/liliCoordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons/liliAssist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator/liliCoordinate conference rooms/meetings/staff calendars/liliCoordinate and arrange FedEx and courier delivery services/liliTrack and report recently won projects/liliAdditional duties as assigned/li/ulh3Qualifications/h3ulliMinimum of 2 years experience in a professional office environment/liliProficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint/liliDetail-oriented/liliStrong organizational skills and multi-tasking abilities/liliAbility to work under tight deadlines and handle multiple assignments concurrently/liliPositive attitude/support mentality/liliTeam player/li/ulh3Why Kimley-Horn?/h3pAt Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it thats why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horns placement on the Fortune 100 Best Companies to Work list for 18 years!/ppKey Benefits at Kimley-Horn/pulliExceptional Retirement Plan: 2-to-1 company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution./liliComprehensive Health Coverage: Low-cost medical, dental, and vision insurance options./liliTime Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays./liliFinancial Wellness: Student loan matching in our 401(k), and performance-based bonuses./liliProfessional Development: Tuition reimbursement and extensive internal training programs./liliFamily-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources./li/ul/div