Overview
Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in Raleigh, NC.
Responsibilities Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Carolinas Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment.
Update and maintain project, employee, and client data in Microsoft D365 (marketing database)
Prepare expense reports and book travel
Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
Support conference and event planning efforts
Assist with production of proposals, leave behinds, reports, etc. as needed
Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals
Help with a wide range of research tasks to assist marketing managers/leaders on various efforts
Print and bind large, technical documents
Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator
Coordinate conference rooms/meetings/staff calendars
Coordinate and arrange FedEx and courier delivery services
Assist in Front Desk coverage as needed (Phones, Client interactions, Employee assistance, etc.)
Additional duties as assigned
Qualifications Basic Qualifications:
Minimum of 2 years’ experience in a professional office environment
Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
Detail-oriented
Strong organizational skills and multi-tasking abilities
Ability to work under tight deadlines and handle multiple assignments concurrently
Positive attitude/support mentality
Team player
Desired Qualifications:
A/E/C (Architecture/Engineering/Construction) industry knowledge or experience
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Responsibilities Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to support the Carolinas Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment.
Update and maintain project, employee, and client data in Microsoft D365 (marketing database)
Prepare expense reports and book travel
Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons
Support conference and event planning efforts
Assist with production of proposals, leave behinds, reports, etc. as needed
Assist project managers and Marketing Coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals
Help with a wide range of research tasks to assist marketing managers/leaders on various efforts
Print and bind large, technical documents
Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the Marketing Coordinator
Coordinate conference rooms/meetings/staff calendars
Coordinate and arrange FedEx and courier delivery services
Assist in Front Desk coverage as needed (Phones, Client interactions, Employee assistance, etc.)
Additional duties as assigned
Qualifications Basic Qualifications:
Minimum of 2 years’ experience in a professional office environment
Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint
Detail-oriented
Strong organizational skills and multi-tasking abilities
Ability to work under tight deadlines and handle multiple assignments concurrently
Positive attitude/support mentality
Team player
Desired Qualifications:
A/E/C (Architecture/Engineering/Construction) industry knowledge or experience
#J-18808-Ljbffr