EA to the COO / Marketing Assistant
Leading Authorities, Inc., Washington, District of Columbia, us, 20022
Executive Assistant to the COO / Marketing Assistant
Are you a proactive, highly organized individual who thrives in a fast-paced environment, anticipates needs before they arise, and takes pride in supporting senior leadership at a high level? Are you curious, resourceful, and eager to grow your business and marketing skill set while keeping complex operations running smoothly?
Leading Authorities—the nation’s top speakers bureau, video communications firm, and live event company—is seeking an Executive Assistant to support our Chief Operating Officer while also assisting our Marketing team. This role is ideal for someone who combines strong administrative judgment with clear communication, discretion, and an ownership mindset.
About the Role This is not a reactive support role. We are looking for someone who can
manage up , think strategically about calendars and priorities, and operate with confidence and professionalism while supporting both executive leadership and marketing initiatives.
You will serve as a trusted partner to the COO and a reliable operational contributor to the Marketing team.
Key Responsibilities Executive Support
Provide proactive logistical and administrative support to the COO, including calendar management, scheduling, correspondence, research, and special projects
Manage meeting preparation and ensure schedules run efficiently and on time
Act as a communication bridge between management and employees to help ensure priorities, conversations, and projects move forward
Anticipate needs, flag potential conflicts, and help protect executive time through thoughtful calendar strategy
Exercise sound judgment, discretion, and confidentiality in all executive matters
Marketing & Operations Support
Assist with marketing event pre-planning and execution, including on-site support as needed (setup, registration, logistics)
Provide data and analytic support to the digital marketing team
Create and maintain weekly analytic and performance reports
Develop materials to support sales and marketing initiatives
Create and update content for the website and social media channels
Support process improvement and organization across marketing initiatives
General Administrative Support
Handle incoming and outgoing calls and emails
Provide additional administrative and operational support as required
Core Qualifications
Proactive and anticipatory mindset — you don’t wait to be told what to do
High level of discretion and confidentiality
Strong judgment under pressure and the ability to prioritize competing demands
Excellent written and verbal communication skills
Calendar strategy skills (not just calendar management)
Comfort saying “no” diplomatically and offering alternatives
Strong follow-through, attention to detail, and systems thinking
Calm, resilient, and emotionally steady in fast-moving environments
Experience supporting senior leaders or multiple stakeholders
Experience with events, travel coordination, or stakeholder management
Process improvement instincts and interest in building better systems
Interest in growing marketing skills and business acumen
Qualifications
Bachelor’s degree or equivalent experience
Proven ability to manage multiple priorities, logistics, and deadlines simultaneously
Strong organizational skills with exceptional attention to detail
Ability to work independently and collaboratively across teams
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Leading Authorities—the nation’s top speakers bureau, video communications firm, and live event company—is seeking an Executive Assistant to support our Chief Operating Officer while also assisting our Marketing team. This role is ideal for someone who combines strong administrative judgment with clear communication, discretion, and an ownership mindset.
About the Role This is not a reactive support role. We are looking for someone who can
manage up , think strategically about calendars and priorities, and operate with confidence and professionalism while supporting both executive leadership and marketing initiatives.
You will serve as a trusted partner to the COO and a reliable operational contributor to the Marketing team.
Key Responsibilities Executive Support
Provide proactive logistical and administrative support to the COO, including calendar management, scheduling, correspondence, research, and special projects
Manage meeting preparation and ensure schedules run efficiently and on time
Act as a communication bridge between management and employees to help ensure priorities, conversations, and projects move forward
Anticipate needs, flag potential conflicts, and help protect executive time through thoughtful calendar strategy
Exercise sound judgment, discretion, and confidentiality in all executive matters
Marketing & Operations Support
Assist with marketing event pre-planning and execution, including on-site support as needed (setup, registration, logistics)
Provide data and analytic support to the digital marketing team
Create and maintain weekly analytic and performance reports
Develop materials to support sales and marketing initiatives
Create and update content for the website and social media channels
Support process improvement and organization across marketing initiatives
General Administrative Support
Handle incoming and outgoing calls and emails
Provide additional administrative and operational support as required
Core Qualifications
Proactive and anticipatory mindset — you don’t wait to be told what to do
High level of discretion and confidentiality
Strong judgment under pressure and the ability to prioritize competing demands
Excellent written and verbal communication skills
Calendar strategy skills (not just calendar management)
Comfort saying “no” diplomatically and offering alternatives
Strong follow-through, attention to detail, and systems thinking
Calm, resilient, and emotionally steady in fast-moving environments
Experience supporting senior leaders or multiple stakeholders
Experience with events, travel coordination, or stakeholder management
Process improvement instincts and interest in building better systems
Interest in growing marketing skills and business acumen
Qualifications
Bachelor’s degree or equivalent experience
Proven ability to manage multiple priorities, logistics, and deadlines simultaneously
Strong organizational skills with exceptional attention to detail
Ability to work independently and collaboratively across teams
#J-18808-Ljbffr