Commercial Real Estate Administrative Specialist
Talent Edge Recruiting, Houston, Texas, United States, 77246
Career Launchpad for Commercial Real Estate Professionals
Join a long standing (60+ years in business!) & growing commercial real estate brokerage working on high-value transactions across industrial, office, retail, land, and investment sales. The Houston office is lean, sharp, and expanding and this role sits at the center of the action.
You’ll work directly with senior leadership, support live deals, manage critical data, and help drive transactions from first outreach to closing. GREAT role for those proactive, detail-obsessed professionals who want real exposure and mentorship inside commercial real estate.
What You’ll Do: This role blends
administrative excellence + deal support + business operations .
Partner daily with senior brokers to manage priorities and workflows
Own calendars, scheduling, meetings, and property tours
Handle inbound calls and draft polished follow-up emails
Serve as a reliable point of contact for internal and external stakeholders
Organize deal files and track transaction timelines
Assist with leases, proposals, commission agreements, and closing docs
Maintain pipeline reports, KPIs, and market comps
Keep listings, maps, and property details accurate and current
Scrub property databases to identify owners and new leads
Prep daily call and email prospecting lists
Track industrial listings and leasing activity across Houston
Update CRM with contacts, notes, and follow-ups
Support flyers, offering memorandums (OMs), and email campaigns
Coordinate signage or occasional site visits
Organize SharePoint folders and handle light office admin
Support onboarding of new clients and engagements
CoStar
Crexi
Salesforce-based CRM
Microsoft Office Suite
Full-time,
onsite
Typical hours: 8:00 – 5:00 PM
Hands-on training and real mentorship from leadership
Medical insurance (Blue Cross Blue Shield)
Dental & vision options available
401(k) plan
10 paid holidays
Quarterly team outings and a laid-back but high-performance culture
Leadership that truly invests in people
Real growth runway — this role can evolve significantly over time, with potential exposure to brokerage or higher-level operations
Must Have
2–4 years of administrative, operations, or office support experience
Experience in real estate, commercial real estate, brokerage, or property-related environments strongly preferred
Prior support experience for brokers, sales teams, or client-facing professionals
Strong attention to detail and follow-through
Professional written and verbal communication skills
Consistent and stable work history!
Nice to Have
Salesforce or CRM experience
Exposure to CoStar or Crexi
Additional Notes
This is
not a remote role
— onsite presence is required
The company does
not provide visa sponsorship
✨ If you want a role where your work is visible, your contribution matters, and your career can actually go somewhere — this is it.
#J-18808-Ljbffr
Join a long standing (60+ years in business!) & growing commercial real estate brokerage working on high-value transactions across industrial, office, retail, land, and investment sales. The Houston office is lean, sharp, and expanding and this role sits at the center of the action.
You’ll work directly with senior leadership, support live deals, manage critical data, and help drive transactions from first outreach to closing. GREAT role for those proactive, detail-obsessed professionals who want real exposure and mentorship inside commercial real estate.
What You’ll Do: This role blends
administrative excellence + deal support + business operations .
Partner daily with senior brokers to manage priorities and workflows
Own calendars, scheduling, meetings, and property tours
Handle inbound calls and draft polished follow-up emails
Serve as a reliable point of contact for internal and external stakeholders
Organize deal files and track transaction timelines
Assist with leases, proposals, commission agreements, and closing docs
Maintain pipeline reports, KPIs, and market comps
Keep listings, maps, and property details accurate and current
Scrub property databases to identify owners and new leads
Prep daily call and email prospecting lists
Track industrial listings and leasing activity across Houston
Update CRM with contacts, notes, and follow-ups
Support flyers, offering memorandums (OMs), and email campaigns
Coordinate signage or occasional site visits
Organize SharePoint folders and handle light office admin
Support onboarding of new clients and engagements
CoStar
Crexi
Salesforce-based CRM
Microsoft Office Suite
Full-time,
onsite
Typical hours: 8:00 – 5:00 PM
Hands-on training and real mentorship from leadership
Medical insurance (Blue Cross Blue Shield)
Dental & vision options available
401(k) plan
10 paid holidays
Quarterly team outings and a laid-back but high-performance culture
Leadership that truly invests in people
Real growth runway — this role can evolve significantly over time, with potential exposure to brokerage or higher-level operations
Must Have
2–4 years of administrative, operations, or office support experience
Experience in real estate, commercial real estate, brokerage, or property-related environments strongly preferred
Prior support experience for brokers, sales teams, or client-facing professionals
Strong attention to detail and follow-through
Professional written and verbal communication skills
Consistent and stable work history!
Nice to Have
Salesforce or CRM experience
Exposure to CoStar or Crexi
Additional Notes
This is
not a remote role
— onsite presence is required
The company does
not provide visa sponsorship
✨ If you want a role where your work is visible, your contribution matters, and your career can actually go somewhere — this is it.
#J-18808-Ljbffr