Overview
Purpose of Classification: The purpose of this classification is to assist the Community Improvement Manager with the administration and coordination of housing programs and related activities under the Community Development Block Grant (CDBG) and State Housing Initiatives Partnership (SHIP) Program. The position also ensures compliance with federal, state, and local regulations governing affordable housing rehabilitation and community development activities. Responsibilities
Program Housing Administration: Assist the Community Improvement Manager with program activities and communication with contractors, applicants, members of the general public, and City staff. Meet with applicants to review and verify housing program applications. Prepare and maintain case files, financial records, and project documentation for applicant files. Process program applications, verify information, and calculate household income to produce an Income Certification. Prepare and issue correspondence requesting updated or missing documentation for applicant files. Attend training (webinars/in-person) to stay current with housing program regulations and procedures. Construction Administration: Request Lead-Paint Inspections for pre-1978 properties receiving eligible improvements. Coordinate property inspections with homeowners and Home Inspection vendors/providers. Prepare and issue bid packages, review contractor bids, and tabulate costs. Prepare Contractor and Case Recommendation Memos for the Community Improvement Manager. Prepare construction and loan documents, including agreements, notices, mortgages, and conference reports. Conduct the Pre-Construction Conference and ensure all documents are executed, notarized, and distributed. Record mortgages, request expedited permit reviews, and process change orders. Act as a liaison between the homeowner and contractor. Review contractors', vendors', and title companies' pay requests, verify inspections, collect releases, and process payments. Maintain a database on contractors with current licenses, certifications, exemptions, and other required documentation. Review and process purchase and rehabilitation documentation. Communicate with first-time homebuyers, realtors, lenders, home inspectors, insurers, surveyors, and title companies, explaining program guidelines and requirements. Review purchase contracts, request inspections, and other construction-related documents. Prepare Purchase Assistance Mortgage and closing documents. Review Closing Statements and ensure all required documents are received and recorded. Monitor cases for mortgage maturity, payoffs, subordinations, and satisfaction. Review payoff and subordination requests and provide recommendations to the Community Improvement Manager. Assist with the procurement process and verify the accuracy of bids, invoices, and payment requests. Assist with HUD Environmental Reviews, Section 3, Davis Bacon, onsite monitoring, and audits. Maintain program tracking sheets and reports. Provide information to stakeholders related to the division’s housing programs and records. Perform general clerical tasks, which may include answering telephone calls, greeting visitors, making copies, and other duties as assigned. Carry out all responsibilities in accordance with the City’s policies and applicable federal and state laws and regulations. Performs other related duties as required. Minimum Qualifications
Bachelor’s degree from an accredited college or university with major coursework in business administration, public administration, or a related field. Two (2) years of progressive experience and/or training in CDBG or SHIP grants, banking, or a related field. Knowledge of the construction sector is desirable. Possession and maintenance of a valid Florida driver’s license and a clean driving record. Preferred Qualifications
Experience administering federal or state housing programs, including CDBG and SHIP, beyond the minimum requirement. Certification in housing rehabilitation, grant management, or related program administration. Familiarity with construction cost estimating, residential building codes, or project inspection processes. Proficiency with housing program software, grant management systems, or database reporting tools. Strong knowledge of federal, state, and local regulations related to housing, community development, and affordable housing programs. Supplemental Information
COMMUNICATION COMPETENCIES Clearly communicates Department and City goals, policies, strategic plans, and key information to employees, peers, and the public using various platforms, including email, social media, and in-person interactions. Effectively interacts with supervisors, employees, other departments, contractors, engineers, utility companies, vendors, outside agencies, and the public to coordinate work activities, review project status, exchange information, and resolve issues. Accurately receives, interprets, and delivers messages and information promptly to the appropriate individuals. Prepares clear, accurate, and thorough written records, reports, and correspondence. Understands and follows oral and written instructions, completing assigned tasks with minimal supervision. Quickly and accurately interprets and acts on brief oral and written instructions on moderately complex matters. Establishes and maintains professional, cooperative, and effective working relationships with supervisors, coworkers, customers, other departments, government and regulatory agencies, and the public. Demonstrates active listening, diplomacy, and adaptability in all forms of communication to promote understanding and positive outcomes. Knowledge, Skills and Abilities (K.S.A.'s)
Knowledge of Florida public records laws, office procedures, and administrative practices. Skill in data entry, computer applications, and the operation of standard office equipment. Strong analytical, organizational, and problem-solving skills. Effective verbal and written communication skills, including basic mathematical competency. Ability to work independently and collaboratively while managing multiple tasks and meeting deadlines. Ability to demonstrate professionalism, respect, and a positive attitude in high-pressure or challenging situations. Ability to follow instructions and maintain effective working relationships with staff, contractors, and the public. Ability to understand investment accounts and related distributions. Detail-oriented, patient, and compassionate in interactions and task execution. Physical and Sensory Requirements
Physical Ability: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand, stoop, kneel, or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Conduct on-site visits to residential properties and community development project locations. Walk on uneven terrain or access areas with limited mobility during field inspections. Operate a motor vehicle for local travel to meetings, inspections, or program-related activities. Sensor y Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals. Some tasks require the ability to communicate orally. Work Environment
Environmental Factors: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Performance of essential functions may require exposure to adverse environmental conditions, such as humidity, rain, temperature extremes, or traffic hazards. Work is typically performed in a standard office setting with moderate noise levels and frequent use of computers and office equipment. The employee may also perform duties in the field, including visits to residential properties, construction sites, and community development project locations. Field environments may involve exposure to varying weather conditions, uneven terrain, dust, or construction-related hazards. The employee is expected to follow all safety procedures and use appropriate protective measures when necessary. The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodation for qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodation with the employer. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements; are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability. VETERANS' PREFERENCE:
Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority in the City’s hiring process. Additionally, certain service members may be eligible to receive waivers for postsecondary educational requirements in employment by the City. The City of Boynton Beach, Florida, is an Equal Opportunity Employer (EEO) and Affirmative Action Employer. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications). Full-time employees
(those regularly scheduled to work at least 30 hours per week) are eligible for the City's benefit package. The City Of Boynton Beach's Comprehensive Benefits Package Includes Student Loan Forgiveness Health Insurance Dental Insurance Vision Care Plan Basic Term Life Insurance Supplemental Life Insurance Dependent Life Insurance Accidental Death and Dismemberment Insurance City Pension Plan Short Term Disability and other Supplemental Plans Long Term Disability Insurance Employee Assistance Program 457 Savings Plan (three options) Paid Annual Leave / Vacation Bonus Vacation Hours 12 Paid Holidays Paid Sick Leave / Family Sick Leave Educational Assistance Program (Depending on budget funding) On-site Training Program Wellness Program Pre-Paid Legal and Identity Theft Protection Plans Credit Union Tax Deferred 125 Premium Plan Flexible Spending Account Direct Deposit Social Security Student Loan Forgiveness : Let your City of Boynton Beach employment work for you! Under the U.S. Department of Education’s Public Service Loan Forgiveness (PSLF) program, your student loan balance may be forgiven after you have made 120 qualifying monthly payments while working full-time with a governmental agency. Visit StudentAid.gov/publicservice for more information or to see if you qualify. Health Insurance : The City pays the entire premium for an eligible employee. The employee may elect to cover a spouse and/or dependent children by paying the applicable premium for the dependent(s).
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Purpose of Classification: The purpose of this classification is to assist the Community Improvement Manager with the administration and coordination of housing programs and related activities under the Community Development Block Grant (CDBG) and State Housing Initiatives Partnership (SHIP) Program. The position also ensures compliance with federal, state, and local regulations governing affordable housing rehabilitation and community development activities. Responsibilities
Program Housing Administration: Assist the Community Improvement Manager with program activities and communication with contractors, applicants, members of the general public, and City staff. Meet with applicants to review and verify housing program applications. Prepare and maintain case files, financial records, and project documentation for applicant files. Process program applications, verify information, and calculate household income to produce an Income Certification. Prepare and issue correspondence requesting updated or missing documentation for applicant files. Attend training (webinars/in-person) to stay current with housing program regulations and procedures. Construction Administration: Request Lead-Paint Inspections for pre-1978 properties receiving eligible improvements. Coordinate property inspections with homeowners and Home Inspection vendors/providers. Prepare and issue bid packages, review contractor bids, and tabulate costs. Prepare Contractor and Case Recommendation Memos for the Community Improvement Manager. Prepare construction and loan documents, including agreements, notices, mortgages, and conference reports. Conduct the Pre-Construction Conference and ensure all documents are executed, notarized, and distributed. Record mortgages, request expedited permit reviews, and process change orders. Act as a liaison between the homeowner and contractor. Review contractors', vendors', and title companies' pay requests, verify inspections, collect releases, and process payments. Maintain a database on contractors with current licenses, certifications, exemptions, and other required documentation. Review and process purchase and rehabilitation documentation. Communicate with first-time homebuyers, realtors, lenders, home inspectors, insurers, surveyors, and title companies, explaining program guidelines and requirements. Review purchase contracts, request inspections, and other construction-related documents. Prepare Purchase Assistance Mortgage and closing documents. Review Closing Statements and ensure all required documents are received and recorded. Monitor cases for mortgage maturity, payoffs, subordinations, and satisfaction. Review payoff and subordination requests and provide recommendations to the Community Improvement Manager. Assist with the procurement process and verify the accuracy of bids, invoices, and payment requests. Assist with HUD Environmental Reviews, Section 3, Davis Bacon, onsite monitoring, and audits. Maintain program tracking sheets and reports. Provide information to stakeholders related to the division’s housing programs and records. Perform general clerical tasks, which may include answering telephone calls, greeting visitors, making copies, and other duties as assigned. Carry out all responsibilities in accordance with the City’s policies and applicable federal and state laws and regulations. Performs other related duties as required. Minimum Qualifications
Bachelor’s degree from an accredited college or university with major coursework in business administration, public administration, or a related field. Two (2) years of progressive experience and/or training in CDBG or SHIP grants, banking, or a related field. Knowledge of the construction sector is desirable. Possession and maintenance of a valid Florida driver’s license and a clean driving record. Preferred Qualifications
Experience administering federal or state housing programs, including CDBG and SHIP, beyond the minimum requirement. Certification in housing rehabilitation, grant management, or related program administration. Familiarity with construction cost estimating, residential building codes, or project inspection processes. Proficiency with housing program software, grant management systems, or database reporting tools. Strong knowledge of federal, state, and local regulations related to housing, community development, and affordable housing programs. Supplemental Information
COMMUNICATION COMPETENCIES Clearly communicates Department and City goals, policies, strategic plans, and key information to employees, peers, and the public using various platforms, including email, social media, and in-person interactions. Effectively interacts with supervisors, employees, other departments, contractors, engineers, utility companies, vendors, outside agencies, and the public to coordinate work activities, review project status, exchange information, and resolve issues. Accurately receives, interprets, and delivers messages and information promptly to the appropriate individuals. Prepares clear, accurate, and thorough written records, reports, and correspondence. Understands and follows oral and written instructions, completing assigned tasks with minimal supervision. Quickly and accurately interprets and acts on brief oral and written instructions on moderately complex matters. Establishes and maintains professional, cooperative, and effective working relationships with supervisors, coworkers, customers, other departments, government and regulatory agencies, and the public. Demonstrates active listening, diplomacy, and adaptability in all forms of communication to promote understanding and positive outcomes. Knowledge, Skills and Abilities (K.S.A.'s)
Knowledge of Florida public records laws, office procedures, and administrative practices. Skill in data entry, computer applications, and the operation of standard office equipment. Strong analytical, organizational, and problem-solving skills. Effective verbal and written communication skills, including basic mathematical competency. Ability to work independently and collaboratively while managing multiple tasks and meeting deadlines. Ability to demonstrate professionalism, respect, and a positive attitude in high-pressure or challenging situations. Ability to follow instructions and maintain effective working relationships with staff, contractors, and the public. Ability to understand investment accounts and related distributions. Detail-oriented, patient, and compassionate in interactions and task execution. Physical and Sensory Requirements
Physical Ability: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, hear, and use hands to finger, handle, or feel. The employee is frequently required to walk and reach with hands and arms. The employee is occasionally required to stand, stoop, kneel, or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Conduct on-site visits to residential properties and community development project locations. Walk on uneven terrain or access areas with limited mobility during field inspections. Operate a motor vehicle for local travel to meetings, inspections, or program-related activities. Sensor y Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals. Some tasks require the ability to communicate orally. Work Environment
Environmental Factors: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Performance of essential functions may require exposure to adverse environmental conditions, such as humidity, rain, temperature extremes, or traffic hazards. Work is typically performed in a standard office setting with moderate noise levels and frequent use of computers and office equipment. The employee may also perform duties in the field, including visits to residential properties, construction sites, and community development project locations. Field environments may involve exposure to varying weather conditions, uneven terrain, dust, or construction-related hazards. The employee is expected to follow all safety procedures and use appropriate protective measures when necessary. The City of Boynton Beach, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Boynton Beach will provide reasonable accommodation for qualified individuals with disabilities and encourage both prospective and current employees to discuss potential accommodation with the employer. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements; are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability. VETERANS' PREFERENCE:
Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority in the City’s hiring process. Additionally, certain service members may be eligible to receive waivers for postsecondary educational requirements in employment by the City. The City of Boynton Beach, Florida, is an Equal Opportunity Employer (EEO) and Affirmative Action Employer. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications). Full-time employees
(those regularly scheduled to work at least 30 hours per week) are eligible for the City's benefit package. The City Of Boynton Beach's Comprehensive Benefits Package Includes Student Loan Forgiveness Health Insurance Dental Insurance Vision Care Plan Basic Term Life Insurance Supplemental Life Insurance Dependent Life Insurance Accidental Death and Dismemberment Insurance City Pension Plan Short Term Disability and other Supplemental Plans Long Term Disability Insurance Employee Assistance Program 457 Savings Plan (three options) Paid Annual Leave / Vacation Bonus Vacation Hours 12 Paid Holidays Paid Sick Leave / Family Sick Leave Educational Assistance Program (Depending on budget funding) On-site Training Program Wellness Program Pre-Paid Legal and Identity Theft Protection Plans Credit Union Tax Deferred 125 Premium Plan Flexible Spending Account Direct Deposit Social Security Student Loan Forgiveness : Let your City of Boynton Beach employment work for you! Under the U.S. Department of Education’s Public Service Loan Forgiveness (PSLF) program, your student loan balance may be forgiven after you have made 120 qualifying monthly payments while working full-time with a governmental agency. Visit StudentAid.gov/publicservice for more information or to see if you qualify. Health Insurance : The City pays the entire premium for an eligible employee. The employee may elect to cover a spouse and/or dependent children by paying the applicable premium for the dependent(s).
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