Location:
Required to be in office in Boulder, CO 4 days a week (Monday, Tuesday, Wednesday, Thursday) with 1 Flex Day (Friday). Occasional after-hours and weekend work is required.
Start Date:
Immediate
Compensation:
$80,000 - $100,000 plus benefits (Health, Dental, Vision, 401(k) plan with company match, and Life Insurance)
Role:
Executive & Personal Assistant
Type:
Full Time
Location:
Required to be in office in Boulder, CO 4 days a week (Monday, Tuesday, Wednesday, Thursday) with 1 Flex Day (Friday). Occasional after-hours and weekend work is required.
Start Date:
Immediate
Compensation:
$80,000 - $100,000 plus benefits (Health, Dental, Vision, 401(k) plan with company match, and Life Insurance)
Job Description
Caruso Ventures is seeking an Executive & Personal Assistant to join its expanding family office team based in Boulder, CO.
We are seeking an energetic member with strong organizational and communication skills to support our Managing Director and his family to ensure their professional and personal lives run smoothly. It is more important that the candidate have the right attitude, ability, and desire to learn along with detail-oriented organizational skills, than an aptitude in all the areas identified below.
Caruso Ventures LLC is a growing, entrepreneurial organization operating as a single-family office. We invest across multiple asset classes, including but not limited to venture capital and private equity.
The role is ideal for an ambitious individual looking to work with a small team and gain valuable experience. The individual will have extensive opportunities for continuous learning and intellectual growth, particularly for someone striving for ongoing career development.
Responsibilities
Executive Assistance
Proactively manage calendars, appointments, and meetings with precision and strategic foresight
Coordinate complex travel arrangements, including international itineraries and logistics
Manage multiple email inboxes; draft, prepare, and edit high-quality correspondence
Serve as a liaison for internal and external communications, representing the Managing Director and Caruso Ventures with professionalism
Handle highly sensitive and confidential matters with discretion
Personal Assistance
Oversee personal errands and household management tasks with efficiency
Schedule and manage personal appointments, including healthcare, home maintenance, and family activities
Organize and manage travel arrangements, dinner reservations, and professional sporting engagements
Handle personal purchases and track expenses with accuracy
Administrative Support
Manage organizational tasks, scheduling, and project coordination
Greet and host guests, ensuring a welcoming and professional experience
Oversee office organization and vendor coordination as needed
Communication
Act as a key point of contact for internal and external communications
Manage phone calls, emails, scheduling and mail with efficiency and tact
Supplies Management
Oversee the management of supplies for the office and residence
Ensure that all work and living spaces are well-maintained and stocked
Special Projects
Support special projects as assigned by senior leadership
Take initiative in developing and streamlining processes
Assist in event planning and execution
Qualifications
Minimum 3+ years of experience supporting a senior executive
Proven track record in managing complex schedules, communications, and travel for senior leaders
Strong organizational and time-management skills with the ability to prioritize and manage multiple tasks independently
Excellent written and verbal communication skills, with an ability to draft polished correspondence
High proficiency in GSuite; familiarity with Notion, ChatGPT and Slack a plus
Financial acumen and comfort handling expense reports, budgets, and vendor relationships
Experience with event and/or travel coordination
Demonstrated ability to exercise discretion and maintain strict confidentiality
Bachelor’s degree preferred
Character & Personality Traits
Trusted professional with strong integrity and a high regard for confidentiality
Resourceful and solutions-oriented, with a proactive “figure-it-out” mindset
Calm and steady under pressure, with an ability to juggle competing priorities
Detail-oriented and precise; takes pride in delivering accurate, high-quality work
Strong problem-solving and critical thinking skills; exercises sound judgment in decision-making
Comfortable working independently while proactively communicating with leadership and team members
Energetic, resilient, and motivated by working with high achievers
Personable and approachable, building authentic, trust-based relationships
Reliable, with a strong sense of ownership, urgency, and follow-through
About Us We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
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Required to be in office in Boulder, CO 4 days a week (Monday, Tuesday, Wednesday, Thursday) with 1 Flex Day (Friday). Occasional after-hours and weekend work is required.
Start Date:
Immediate
Compensation:
$80,000 - $100,000 plus benefits (Health, Dental, Vision, 401(k) plan with company match, and Life Insurance)
Role:
Executive & Personal Assistant
Type:
Full Time
Location:
Required to be in office in Boulder, CO 4 days a week (Monday, Tuesday, Wednesday, Thursday) with 1 Flex Day (Friday). Occasional after-hours and weekend work is required.
Start Date:
Immediate
Compensation:
$80,000 - $100,000 plus benefits (Health, Dental, Vision, 401(k) plan with company match, and Life Insurance)
Job Description
Caruso Ventures is seeking an Executive & Personal Assistant to join its expanding family office team based in Boulder, CO.
We are seeking an energetic member with strong organizational and communication skills to support our Managing Director and his family to ensure their professional and personal lives run smoothly. It is more important that the candidate have the right attitude, ability, and desire to learn along with detail-oriented organizational skills, than an aptitude in all the areas identified below.
Caruso Ventures LLC is a growing, entrepreneurial organization operating as a single-family office. We invest across multiple asset classes, including but not limited to venture capital and private equity.
The role is ideal for an ambitious individual looking to work with a small team and gain valuable experience. The individual will have extensive opportunities for continuous learning and intellectual growth, particularly for someone striving for ongoing career development.
Responsibilities
Executive Assistance
Proactively manage calendars, appointments, and meetings with precision and strategic foresight
Coordinate complex travel arrangements, including international itineraries and logistics
Manage multiple email inboxes; draft, prepare, and edit high-quality correspondence
Serve as a liaison for internal and external communications, representing the Managing Director and Caruso Ventures with professionalism
Handle highly sensitive and confidential matters with discretion
Personal Assistance
Oversee personal errands and household management tasks with efficiency
Schedule and manage personal appointments, including healthcare, home maintenance, and family activities
Organize and manage travel arrangements, dinner reservations, and professional sporting engagements
Handle personal purchases and track expenses with accuracy
Administrative Support
Manage organizational tasks, scheduling, and project coordination
Greet and host guests, ensuring a welcoming and professional experience
Oversee office organization and vendor coordination as needed
Communication
Act as a key point of contact for internal and external communications
Manage phone calls, emails, scheduling and mail with efficiency and tact
Supplies Management
Oversee the management of supplies for the office and residence
Ensure that all work and living spaces are well-maintained and stocked
Special Projects
Support special projects as assigned by senior leadership
Take initiative in developing and streamlining processes
Assist in event planning and execution
Qualifications
Minimum 3+ years of experience supporting a senior executive
Proven track record in managing complex schedules, communications, and travel for senior leaders
Strong organizational and time-management skills with the ability to prioritize and manage multiple tasks independently
Excellent written and verbal communication skills, with an ability to draft polished correspondence
High proficiency in GSuite; familiarity with Notion, ChatGPT and Slack a plus
Financial acumen and comfort handling expense reports, budgets, and vendor relationships
Experience with event and/or travel coordination
Demonstrated ability to exercise discretion and maintain strict confidentiality
Bachelor’s degree preferred
Character & Personality Traits
Trusted professional with strong integrity and a high regard for confidentiality
Resourceful and solutions-oriented, with a proactive “figure-it-out” mindset
Calm and steady under pressure, with an ability to juggle competing priorities
Detail-oriented and precise; takes pride in delivering accurate, high-quality work
Strong problem-solving and critical thinking skills; exercises sound judgment in decision-making
Comfortable working independently while proactively communicating with leadership and team members
Energetic, resilient, and motivated by working with high achievers
Personable and approachable, building authentic, trust-based relationships
Reliable, with a strong sense of ownership, urgency, and follow-through
About Us We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
#J-18808-Ljbffr