Overview
JAS is an international, non-asset-based supply chain services and solutions company. Our services include air and ocean freight forwarding, contract logistics, customs brokerage, distribution, inbound logistics, truckload brokerage and other supply chain management services, including consulting, the coordination of purchase orders and customized management services. Summary
The role of the Import Specialist is to process and handle air and ocean import shipments for our customers, ensuring the highest quality standards. An Import Specialist must ensure compliance with laws and regulations, as well as JAS Forwarding operating procedures. This position may also be responsible for the completion of all customs house broker transactions and other government agency regulations in a timely manner. ESSENTIAL FUNCTIONS
Prepare, review and process appropriate documents (i.e. customers classification, commercial invoices, etc.) ensuring files contain all necessary copies, are accurate and in the proper sequence Receive and track customer bookings/shipments, update client of shipment status/delays, dispatch for delivery, collect proof of delivery (POD), cost and invoice all files Comply with all company business process guidelines Bill/Invoice each file to the respective customers paying close attention to payment terms for the responsible party Resolve and reconcile incorrect payables by working with vendors and overseas offices Assist sales, department manager(s) and colleagues in compiling quotes Provide accurate job costing forecasts ensuring all payables, receivables and accruals are set and properly managed per company rules and guidelines Provide responsive customer service Dispatch freight for delivery, maintain communication with trucker throughout delivery Ability to recognize any changes in customers shipping down trends and report to Management Ability to be cross trained and act as a back-up for any member of the team if necessary To report on customer performance and identify any change in support Promote compliance across the department/section Ability to work through problems, but also recognize issues that may need to be communicated/escalated to management Ensure all timely correspondence to customers Other duties as requested QUALIFICATIONS
Minimum 3 years’ experience handling imports (air and/or ocean) or combination of education and expertise required Experience and knowledge regarding imports, compliance, rules and regulations preferred Excellent organizational skills Excellent Communication skills Flexibility Strong computer skills including Microsoft Office suite a plus Detail oriented, able to multitask and meet deadlines Able to work in a team and independently Knowledge of US customs laws, practices and procedures EDUCATION AND EXPERIENCE
High School Diploma is a plus or GED required Experience working in CargoWise (C1) is preferred Experience handling the full life cycle of imports (air and/or ocean) or combination of education and expertise required Experience and knowledge regarding import, compliance, rules and regulations preferred Knowledge of Importer Security Filing (ISF) preferred Good working knowledge of Incoterms required ENVIRONMENT
100% performed in climate-controlled internal office environment working under normal office conditions. ADDITIONAL
Follow the Company HR Policy, the Code of Business Conduct and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities. The responsibilities associated with this job will change from time to time in accordance with the Company’s business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above. The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job. NOTICE TO APPLICANTS
JAS USA IS A CUSTOMS BROKER, GOVERNED BY FEDERAL REGULATION. FEDERAL REGULATIONS PROVIDE THAT JAS MAY HAVE ITS BROKERAGE LICENSE SUSPENDED OR REVOKED IF IT KNOWINGLY EMPLOYS, OR CONTINUES TO EMPLOY, ANY PERSON WHO HAS BEEN CONVICTED OF A FELONY, WITHOUT WRITTEN APPROVAL OF THAT EMPLOYMENT FROM THE ASSISTANT COMMISSIONER. JAS WILL PERFORM A BACKGROUND CHECK TO DETERMINE IF YOU HAVE BEEN CONVICTED OF A FELONY AND IF SO, ABSENT SPECIAL CIRCUMSTANCES, YOU WILL NOT BE HIRED OR WILL BE TERMINATED IMMEDIATELY.
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JAS is an international, non-asset-based supply chain services and solutions company. Our services include air and ocean freight forwarding, contract logistics, customs brokerage, distribution, inbound logistics, truckload brokerage and other supply chain management services, including consulting, the coordination of purchase orders and customized management services. Summary
The role of the Import Specialist is to process and handle air and ocean import shipments for our customers, ensuring the highest quality standards. An Import Specialist must ensure compliance with laws and regulations, as well as JAS Forwarding operating procedures. This position may also be responsible for the completion of all customs house broker transactions and other government agency regulations in a timely manner. ESSENTIAL FUNCTIONS
Prepare, review and process appropriate documents (i.e. customers classification, commercial invoices, etc.) ensuring files contain all necessary copies, are accurate and in the proper sequence Receive and track customer bookings/shipments, update client of shipment status/delays, dispatch for delivery, collect proof of delivery (POD), cost and invoice all files Comply with all company business process guidelines Bill/Invoice each file to the respective customers paying close attention to payment terms for the responsible party Resolve and reconcile incorrect payables by working with vendors and overseas offices Assist sales, department manager(s) and colleagues in compiling quotes Provide accurate job costing forecasts ensuring all payables, receivables and accruals are set and properly managed per company rules and guidelines Provide responsive customer service Dispatch freight for delivery, maintain communication with trucker throughout delivery Ability to recognize any changes in customers shipping down trends and report to Management Ability to be cross trained and act as a back-up for any member of the team if necessary To report on customer performance and identify any change in support Promote compliance across the department/section Ability to work through problems, but also recognize issues that may need to be communicated/escalated to management Ensure all timely correspondence to customers Other duties as requested QUALIFICATIONS
Minimum 3 years’ experience handling imports (air and/or ocean) or combination of education and expertise required Experience and knowledge regarding imports, compliance, rules and regulations preferred Excellent organizational skills Excellent Communication skills Flexibility Strong computer skills including Microsoft Office suite a plus Detail oriented, able to multitask and meet deadlines Able to work in a team and independently Knowledge of US customs laws, practices and procedures EDUCATION AND EXPERIENCE
High School Diploma is a plus or GED required Experience working in CargoWise (C1) is preferred Experience handling the full life cycle of imports (air and/or ocean) or combination of education and expertise required Experience and knowledge regarding import, compliance, rules and regulations preferred Knowledge of Importer Security Filing (ISF) preferred Good working knowledge of Incoterms required ENVIRONMENT
100% performed in climate-controlled internal office environment working under normal office conditions. ADDITIONAL
Follow the Company HR Policy, the Code of Business Conduct and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities. The responsibilities associated with this job will change from time to time in accordance with the Company’s business needs. More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above. The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job. NOTICE TO APPLICANTS
JAS USA IS A CUSTOMS BROKER, GOVERNED BY FEDERAL REGULATION. FEDERAL REGULATIONS PROVIDE THAT JAS MAY HAVE ITS BROKERAGE LICENSE SUSPENDED OR REVOKED IF IT KNOWINGLY EMPLOYS, OR CONTINUES TO EMPLOY, ANY PERSON WHO HAS BEEN CONVICTED OF A FELONY, WITHOUT WRITTEN APPROVAL OF THAT EMPLOYMENT FROM THE ASSISTANT COMMISSIONER. JAS WILL PERFORM A BACKGROUND CHECK TO DETERMINE IF YOU HAVE BEEN CONVICTED OF A FELONY AND IF SO, ABSENT SPECIAL CIRCUMSTANCES, YOU WILL NOT BE HIRED OR WILL BE TERMINATED IMMEDIATELY.
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