Description:
ONLY SUBMIT LOCAL CANDIDATES CURRENTLY RESIDING IN BAY AREA/NEAR OAKLAND GO. ASSIGNMENT IS HYBRID AND REQUIRED ON-SITE AT OAKLAND OFFICE TUES-THURS. PGE LAPTOP WILL BE ISSUED. IF ANY ADDITIONAL EQUIPMENT IS NEED THE SUPPLIER NEEDS TO PROVIDE.
Role Overview The Administrative Assistant provides high-level administrative and operational support across multiple workstreams, including finance, program management, and general office administration. This role requires strong organizational skills, adaptability to constant change, and the ability to prioritize competing tasks effectively while leveraging technical proficiency to support complex coordination needs.
Hybrid Role: In OGO office, Tues-Thurs, 8-hour days with flexibility to travel offsite for workshops/meetings
Key Competencies • Comfort with ambiguity and ad hoc requests. • Strong attention to detail and accuracy. • Service-oriented mindset with excellent interpersonal skills. • Effective workload and time management across multiple priorities. • Ability to adapt quickly to changing priorities and environment • Reliable delivery on standard work
Key Responsibilities • Inventory: Organize, track, and replenish office, conference room, and print room supplies. • Conference Rooms & Open Spaces: Prepare spaces, equipment, and materials; manage catering setup and cleanup as needed. • Large Events/Offsites: Provide flexible support for event facilitation, including offsite locations when required. • Technical Coordination: Assist with setting up command centers for meetings, including AV equipment and connectivity. • Administrative Rights: Perform basic system access tasks and assist with technical coordination as needed, such as on/offboarding of vendors into Fieldglass, create and update distribution lists etc; • Process Improvement: Identify and implement opportunities to streamline workflows and improve operational efficiency.
Required Technical Skills • Microsoft Outlook: Intermediate to advanced skills for calendar management, scheduling, and email organization. • Microsoft Excel: Ability to create and manage spreadsheets, use formulas, and analyze data for reporting. • Microsoft Project (desired): Experience with project tracking, timelines, and resource allocation. • Calendar Management: Expertise in coordinating complex schedules across multiple stakeholders. • Meeting Command Center Setup: Ability to configure and troubleshoot AV equipment, connectivity, and collaboration tools. • Process Improvement: Familiarity with workflow optimization and documentation best practices. Enable Skills-Based Hiring No Mail Code N/ Have you pre-identified a specific candidate? No If yes, enter the name and contact detail for the pre-identified worker. Name: Email: Phone Number: Type of Work Schedule 1 - Standard work week - 8 hours per day, 5 days per week (California Overtime or Federal Overtime) Hours per Day 8 Hours per Week 40 Total Hours 1,832.00
Role Overview The Administrative Assistant provides high-level administrative and operational support across multiple workstreams, including finance, program management, and general office administration. This role requires strong organizational skills, adaptability to constant change, and the ability to prioritize competing tasks effectively while leveraging technical proficiency to support complex coordination needs.
Hybrid Role: In OGO office, Tues-Thurs, 8-hour days with flexibility to travel offsite for workshops/meetings
Key Competencies • Comfort with ambiguity and ad hoc requests. • Strong attention to detail and accuracy. • Service-oriented mindset with excellent interpersonal skills. • Effective workload and time management across multiple priorities. • Ability to adapt quickly to changing priorities and environment • Reliable delivery on standard work
Key Responsibilities • Inventory: Organize, track, and replenish office, conference room, and print room supplies. • Conference Rooms & Open Spaces: Prepare spaces, equipment, and materials; manage catering setup and cleanup as needed. • Large Events/Offsites: Provide flexible support for event facilitation, including offsite locations when required. • Technical Coordination: Assist with setting up command centers for meetings, including AV equipment and connectivity. • Administrative Rights: Perform basic system access tasks and assist with technical coordination as needed, such as on/offboarding of vendors into Fieldglass, create and update distribution lists etc; • Process Improvement: Identify and implement opportunities to streamline workflows and improve operational efficiency.
Required Technical Skills • Microsoft Outlook: Intermediate to advanced skills for calendar management, scheduling, and email organization. • Microsoft Excel: Ability to create and manage spreadsheets, use formulas, and analyze data for reporting. • Microsoft Project (desired): Experience with project tracking, timelines, and resource allocation. • Calendar Management: Expertise in coordinating complex schedules across multiple stakeholders. • Meeting Command Center Setup: Ability to configure and troubleshoot AV equipment, connectivity, and collaboration tools. • Process Improvement: Familiarity with workflow optimization and documentation best practices. Enable Skills-Based Hiring No Mail Code N/ Have you pre-identified a specific candidate? No If yes, enter the name and contact detail for the pre-identified worker. Name: Email: Phone Number: Type of Work Schedule 1 - Standard work week - 8 hours per day, 5 days per week (California Overtime or Federal Overtime) Hours per Day 8 Hours per Week 40 Total Hours 1,832.00