Human Resources Specialist (0078132)
University of Hawaii System, Kahului, Hawaii, United States, 96732
Overview
Title: Human Resources Specialist (0078132) Position Number: 0078132 Hiring Unit: Administrative Affairs – Human Resources Office Location: Kahului, Maui Date Posted: February 02/2026 Date Closed: February 10, 2026 Salary Information:
Salary schedules and placement information Additional Salary Information:
Pay Band A, Minimum $4,458/month Full Time/Part Time:
Full Time Temporary/Permanent:
Permanent Funding:
General Other Conditions:
This is NOT a remote position – the job requires in-person work
Duties & Responsibilities
( denotes essential functions )
Operate an automated Human Resource Management System (currently PeopleSoft) to prepare payroll notification forms for personnel transactions.
Review Temporary Disability Benefit claims for eligibility and compute Temporary Disability Benefit entitlement.
Review and process Workers\' Compensation claims.
Guide faculty, staff, lecturers, and casual or emergency hires regarding fringe benefit programs and the terms and conditions of employment, in accordance with the University of Hawaii Community College (UHCC) policies and procedures, collective bargaining agreements, and benefit programs. Prepare, conduct, and update employee orientation sessions, during which new employees are introduced to the UH system, receive an overview of their Collective Bargaining Agreement (CBA), and are informed about important topics such as pay, leaves, benefits, and retirement.
Assist in the administration of the on-campus student employment program (SECE).
Maintain student position database and process employment transactions
Create and maintain personnel databases (e.g., TB clearance, Form I-9, transcripts, casual/overload appointments) for student employment, current and former employees, to include casual hires and archived records
Assist with the training of the SECE System for new hire employees to the Human Resources (HR) team; follow up with and assist in completing required forms.
Respond to inquiries and provide information to Faculty and Staff on student employment HR matters by referencing student employment policies.
Research and resolve employee concerns/problems related to pay, leave, or benefits, and retirement. Advise the HR Manager of unusual or difficult cases or gaps/conflicts in guidelines/plans.
In response to employee inquiries, analyze employee records to determine eligibility for sabbatical leave, leave without pay (LWOP), stipends, overloads, probationary credit, summer pro-rata pay, and other comparable actions.
Provide and process appropriate documents for new Board of Regents (BOR) appointments, status changes, resignations, terminations, retirements, in-service disability, and deaths.
Advise new employees with completion of employment benefit forms, current employees as to updates/changes, and counsel employees on the various benefit plans, options, and considerations.
Coordinate activities involved with and supporting open enrollment or any new benefit plan or update.
Respond as appropriate to notices of unemployment insurance claims filed with the Department of Labor and Industrial Relations; Research employee records and provide requested information in consultation with a state official, and file the employer\'s appeal as appropriate.
Use judgment in determining the type of appointment and method of payment for BOR appointments; Ensure required paperwork has been developed and processed for approval of filling and funding positions.
Serve as the UH Maui College (UHMC) HR contact when working with the Office of Human Resources (OHR) benefits, UH Payroll, Employer Union Trust Fund (EUTF), Employee Retirement System (ERS), and other agencies that provide employee services and benefits.
Research and respond to requests for information from UH systemwide offices and external agencies regarding UHMC employees, their benefits, and associated employee transactions.
Ensure personnel records are maintained in compliance with Federal, State, and UHCC policies.
Collect, assess, and organize personnel data from existing files and records needed for systemwide or program personnel reports, operational status reports, or in response to inquiries from other agencies within UH or UHMC.
Prepare, regularly schedule, conduct, and update employee orientations during which new employees are oriented to working within the UH system. Get an overview of their CBA and inform employees about issues such as pay, leaves, benefits, and retirement.
Research and recommend HR staff development projects or in-service training for Faculty and Staff; plan and implement informational training to include speaker coordination, facility reservation, and audio-visual equipment.
Assist in managing the Human Resource Office (HRO) portion of the UHMC website by coordinating and posting the current HRO policies, procedures, information, and forms; contributes benefit updates and HRO initiatives; develops periodic articles for campus electronic bulletin.
Assists in other personnel areas such as Civil Service Employees and Casual hires.
Assist HRM by responding to and educating Employees and Supervisors regarding interpretations of CBA articles and UH BOR policies, rules, and procedures.
Other duties as assigned
Qualifications Minimum Qualifications:
Education and Professional Work Experience
Possession of a baccalaureate degree in Human Resources, Business Administration, or Public Administration, or related field, and one (1) year of progressively responsible professional experience with responsibilities for Human Resources or Business-related field; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills, and abilities as indicated.
Knowledge, Skills, and Abilities
Functional knowledge of principles, practices, and techniques in Human Resources or Business demonstrated by knowledge, understanding, and ability to apply concepts and terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations, and systems associated with Human Resources or Business.
Demonstrated ability to recognize problems, identify possible causes, and resolve the full range of problems that may commonly occur in the area of Human Resources or Business.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members, and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
Supplemental Minimum Qualifications:
Knowledge of the practices and techniques of Human Resources and or Business Management.
Ability to communicate orally and or prepare written reports.
Ability to understand and follow complex oral and written instructions.
Ability to analyze, interpret, and use sound logic and judgment in the application of a variety of personnel/administrative rules and regulations.
Knowledge of automated Human Resource Management Payroll Systems.
Desirable Qualifications:
Knowledge of postsecondary institution organization and processes.
Knowledge of basic Human Resources rules and regulations.
Basic knowledge of sexual harassment policies, affirmative action policies, equal employment opportunity policies, and other Human Resources-related policies.
Detail-oriented and able to handle multiple tasks
Able to prioritize multiple duties with demanding deadlines.
Knowledge of basic accounting principles.
The ability to apply knowledge of Native Hawaiian culture to effectively collaborate with multicultural groups and individuals from diverse academic, cultural, and socioeconomic backgrounds.
Inquiries Name: UH Maui College, Human Resources
Phone: 808-984-3381
Email: mauihr@hawaii.edu
Incomplete applications will NOT be considered.
How to Apply Click on the "Apply" button in the top right corner of the screen to complete an application and attach the required documents. In addition to the Application, applicants must attach the following:
A one- to two-page statement outlining ways in which you meet the minimum and desirable qualifications;
Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position; copies of official transcripts are acceptable, but original official transcripts will be required at the time of hire. Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from an agency member of the National Association of Credential Evaluation Services, Inc., verifying degree equivalency to a USA-accredited institution. The evaluation expense is borne by the applicant.
Academic record/grade summaries will NOT be accepted.
Diplomas and copies will NOT be accepted.
Resume
Three (3) professional references with contact information (including email addresses)
Optional letters of recommendation
Additional Notes:
Incomplete applications will NOT be considered. The University may require additional materials as needed. The University of Hawai\'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment.
Employment is contingent on verifying eligibility, reference checks, and for certain positions, criminal history record checks. For campus security information, visit the security and crime statistics page. Accommodation requests under the ADA are handled on a case-by-case basis.
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Title: Human Resources Specialist (0078132) Position Number: 0078132 Hiring Unit: Administrative Affairs – Human Resources Office Location: Kahului, Maui Date Posted: February 02/2026 Date Closed: February 10, 2026 Salary Information:
Salary schedules and placement information Additional Salary Information:
Pay Band A, Minimum $4,458/month Full Time/Part Time:
Full Time Temporary/Permanent:
Permanent Funding:
General Other Conditions:
This is NOT a remote position – the job requires in-person work
Duties & Responsibilities
( denotes essential functions )
Operate an automated Human Resource Management System (currently PeopleSoft) to prepare payroll notification forms for personnel transactions.
Review Temporary Disability Benefit claims for eligibility and compute Temporary Disability Benefit entitlement.
Review and process Workers\' Compensation claims.
Guide faculty, staff, lecturers, and casual or emergency hires regarding fringe benefit programs and the terms and conditions of employment, in accordance with the University of Hawaii Community College (UHCC) policies and procedures, collective bargaining agreements, and benefit programs. Prepare, conduct, and update employee orientation sessions, during which new employees are introduced to the UH system, receive an overview of their Collective Bargaining Agreement (CBA), and are informed about important topics such as pay, leaves, benefits, and retirement.
Assist in the administration of the on-campus student employment program (SECE).
Maintain student position database and process employment transactions
Create and maintain personnel databases (e.g., TB clearance, Form I-9, transcripts, casual/overload appointments) for student employment, current and former employees, to include casual hires and archived records
Assist with the training of the SECE System for new hire employees to the Human Resources (HR) team; follow up with and assist in completing required forms.
Respond to inquiries and provide information to Faculty and Staff on student employment HR matters by referencing student employment policies.
Research and resolve employee concerns/problems related to pay, leave, or benefits, and retirement. Advise the HR Manager of unusual or difficult cases or gaps/conflicts in guidelines/plans.
In response to employee inquiries, analyze employee records to determine eligibility for sabbatical leave, leave without pay (LWOP), stipends, overloads, probationary credit, summer pro-rata pay, and other comparable actions.
Provide and process appropriate documents for new Board of Regents (BOR) appointments, status changes, resignations, terminations, retirements, in-service disability, and deaths.
Advise new employees with completion of employment benefit forms, current employees as to updates/changes, and counsel employees on the various benefit plans, options, and considerations.
Coordinate activities involved with and supporting open enrollment or any new benefit plan or update.
Respond as appropriate to notices of unemployment insurance claims filed with the Department of Labor and Industrial Relations; Research employee records and provide requested information in consultation with a state official, and file the employer\'s appeal as appropriate.
Use judgment in determining the type of appointment and method of payment for BOR appointments; Ensure required paperwork has been developed and processed for approval of filling and funding positions.
Serve as the UH Maui College (UHMC) HR contact when working with the Office of Human Resources (OHR) benefits, UH Payroll, Employer Union Trust Fund (EUTF), Employee Retirement System (ERS), and other agencies that provide employee services and benefits.
Research and respond to requests for information from UH systemwide offices and external agencies regarding UHMC employees, their benefits, and associated employee transactions.
Ensure personnel records are maintained in compliance with Federal, State, and UHCC policies.
Collect, assess, and organize personnel data from existing files and records needed for systemwide or program personnel reports, operational status reports, or in response to inquiries from other agencies within UH or UHMC.
Prepare, regularly schedule, conduct, and update employee orientations during which new employees are oriented to working within the UH system. Get an overview of their CBA and inform employees about issues such as pay, leaves, benefits, and retirement.
Research and recommend HR staff development projects or in-service training for Faculty and Staff; plan and implement informational training to include speaker coordination, facility reservation, and audio-visual equipment.
Assist in managing the Human Resource Office (HRO) portion of the UHMC website by coordinating and posting the current HRO policies, procedures, information, and forms; contributes benefit updates and HRO initiatives; develops periodic articles for campus electronic bulletin.
Assists in other personnel areas such as Civil Service Employees and Casual hires.
Assist HRM by responding to and educating Employees and Supervisors regarding interpretations of CBA articles and UH BOR policies, rules, and procedures.
Other duties as assigned
Qualifications Minimum Qualifications:
Education and Professional Work Experience
Possession of a baccalaureate degree in Human Resources, Business Administration, or Public Administration, or related field, and one (1) year of progressively responsible professional experience with responsibilities for Human Resources or Business-related field; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills, and abilities as indicated.
Knowledge, Skills, and Abilities
Functional knowledge of principles, practices, and techniques in Human Resources or Business demonstrated by knowledge, understanding, and ability to apply concepts and terminology.
Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations, and systems associated with Human Resources or Business.
Demonstrated ability to recognize problems, identify possible causes, and resolve the full range of problems that may commonly occur in the area of Human Resources or Business.
Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members, and individuals.
Demonstrated ability to operate a personal computer and apply word processing software.
Supplemental Minimum Qualifications:
Knowledge of the practices and techniques of Human Resources and or Business Management.
Ability to communicate orally and or prepare written reports.
Ability to understand and follow complex oral and written instructions.
Ability to analyze, interpret, and use sound logic and judgment in the application of a variety of personnel/administrative rules and regulations.
Knowledge of automated Human Resource Management Payroll Systems.
Desirable Qualifications:
Knowledge of postsecondary institution organization and processes.
Knowledge of basic Human Resources rules and regulations.
Basic knowledge of sexual harassment policies, affirmative action policies, equal employment opportunity policies, and other Human Resources-related policies.
Detail-oriented and able to handle multiple tasks
Able to prioritize multiple duties with demanding deadlines.
Knowledge of basic accounting principles.
The ability to apply knowledge of Native Hawaiian culture to effectively collaborate with multicultural groups and individuals from diverse academic, cultural, and socioeconomic backgrounds.
Inquiries Name: UH Maui College, Human Resources
Phone: 808-984-3381
Email: mauihr@hawaii.edu
Incomplete applications will NOT be considered.
How to Apply Click on the "Apply" button in the top right corner of the screen to complete an application and attach the required documents. In addition to the Application, applicants must attach the following:
A one- to two-page statement outlining ways in which you meet the minimum and desirable qualifications;
Official graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position; copies of official transcripts are acceptable, but original official transcripts will be required at the time of hire. Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from an agency member of the National Association of Credential Evaluation Services, Inc., verifying degree equivalency to a USA-accredited institution. The evaluation expense is borne by the applicant.
Academic record/grade summaries will NOT be accepted.
Diplomas and copies will NOT be accepted.
Resume
Three (3) professional references with contact information (including email addresses)
Optional letters of recommendation
Additional Notes:
Incomplete applications will NOT be considered. The University may require additional materials as needed. The University of Hawai\'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment.
Employment is contingent on verifying eligibility, reference checks, and for certain positions, criminal history record checks. For campus security information, visit the security and crime statistics page. Accommodation requests under the ADA are handled on a case-by-case basis.
#J-18808-Ljbffr