Executive Personal Assistant for a Private Principal
We are seeking an exceptional Executive Personal Assistant to support a private principal in a fast-moving, high-touch environment. This is a true executive personal assistant role embedded in the principal's private life and home, not a traditional corporate EA position.
This role requires excellent judgment, discretion, emotional intelligence, and the ability to operate calmly amid frequent last-minute changes. The successful candidate is highly proactive, comfortable with ambiguity, and confident making decisions independently. Clear communication and coordination with other team members is important
Candidates who require rigid structure, predictable schedules, extensive direction, or clearly defined boundaries will not be successful in this role.
You will work from a dedicated office within the principal's Upper East Side residence, five days per week. This is a fully in-person role. Hybrid or remote arrangements are not available.
The right candidate will view this position as a long-term opportunity to become a deeply trusted and indispensable partner.
Responsibilities
Proactively manage all aspects of the principal's calendar, look ahead, offer alternatives, and raise the flag on possible issues Coordinate travel for the principal and family members with strong attention to detail Coordinate reservations, appointments, events, parties, dinners, and outings and ensure necessary preparations are also handled seamlessly Handle gifting and correspondence ensuring a beautiful presentation Run errands, handle packages, mail, and returns Work closely with the team to ensure alignment on priorities and clear communication Use provided PC and MS Office Suite products with expertise Act as the gracious gatekeeper to ensure privacy and security Other tasks as requested Qualifications
Previous experience as an EA or PA supporting a high-level executive or a private principal is preferred. Extremely capable with PC and MS Outlook Deep experience with complicated, layered, and constantly changing calendars Comfortable working with some ambiguity and navigating high-pressure situations Experience coordinating travel for an executive/principal; private travel experience a plus Enjoys a dynamic role that will require proactive problem solving and the ability to pivot. Attentive to both small details and the big picture Smart and patient with high emotional intelligence Maintain a polished, understated, professional appearance and demeanor Excellent communication skills with a team that relies on clear and timely information/updates Seeking an in-person role. This is five days/week in the principal's residence. There is an office for the EPA. 24/7 mindset and the willingness to respond to after-hours requests. Many requests will only require acknowledgement. Some will require immediate action Quickly adjusts to feedback when offered Demonstrates discretion and respect to maintain privacy Intimate knowledge of NYC Lives within a convenient daily commute of the Upper East Side Compensation and Benefits
Base Salary: $175,000+, based on experience Benefits package includes fully paid healthcare (for you and your dependents), 401(k), an annual discretionary bonus, PTO, paid holidays, life insurance, etc. Daily lunch provided NDA: A non-disclosure agreement is required To Apply
Please apply at www.mahlermatch.com for consideration. If already on our job board, click Apply Now. Qualified applicants will be contacted. Our Story
Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements. Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.
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Proactively manage all aspects of the principal's calendar, look ahead, offer alternatives, and raise the flag on possible issues Coordinate travel for the principal and family members with strong attention to detail Coordinate reservations, appointments, events, parties, dinners, and outings and ensure necessary preparations are also handled seamlessly Handle gifting and correspondence ensuring a beautiful presentation Run errands, handle packages, mail, and returns Work closely with the team to ensure alignment on priorities and clear communication Use provided PC and MS Office Suite products with expertise Act as the gracious gatekeeper to ensure privacy and security Other tasks as requested Qualifications
Previous experience as an EA or PA supporting a high-level executive or a private principal is preferred. Extremely capable with PC and MS Outlook Deep experience with complicated, layered, and constantly changing calendars Comfortable working with some ambiguity and navigating high-pressure situations Experience coordinating travel for an executive/principal; private travel experience a plus Enjoys a dynamic role that will require proactive problem solving and the ability to pivot. Attentive to both small details and the big picture Smart and patient with high emotional intelligence Maintain a polished, understated, professional appearance and demeanor Excellent communication skills with a team that relies on clear and timely information/updates Seeking an in-person role. This is five days/week in the principal's residence. There is an office for the EPA. 24/7 mindset and the willingness to respond to after-hours requests. Many requests will only require acknowledgement. Some will require immediate action Quickly adjusts to feedback when offered Demonstrates discretion and respect to maintain privacy Intimate knowledge of NYC Lives within a convenient daily commute of the Upper East Side Compensation and Benefits
Base Salary: $175,000+, based on experience Benefits package includes fully paid healthcare (for you and your dependents), 401(k), an annual discretionary bonus, PTO, paid holidays, life insurance, etc. Daily lunch provided NDA: A non-disclosure agreement is required To Apply
Please apply at www.mahlermatch.com for consideration. If already on our job board, click Apply Now. Qualified applicants will be contacted. Our Story
Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements. Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.
#J-18808-Ljbffr