Under general direction, oversees and administers the finance functions for the Village of Ruidoso, including accounting, accounts payable, budgeting, data processing, investing, purchasing, grants, contracts, and utility billing. ??Regular work hours are 8 am to 5 pm, however hours will be determined by whatever is necessary to do a quality job. ??This may include some nights and weekends. ??This position entails considerable initiative and independent judgment and the ability to work with others to accomplish program goals and objectives and integration of program. This is an exempt position. ??
Job Title Summary
Manages accounting and financial reporting for all funds, departments, divisions, and programs; accounts payable; purchasing; and utility billing. ??Establishes, maintains, and recommends financial controls, policies and procedures in accordance with state and municipal statutes and ordinances. This position performs higher level accounting functions and handles the issuance, payment, and arbitrage requirements for bonds. ??To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
Manages the investment of Village assets in accordance with state statutes and cash flow projections and allocates Village investment dollars among local financial institutions.
Sets up collateral requirements and investment agreements with each bank.??
Selects investment instruments for municipal funds, including U.S. Treasury obligations, repurchase agreements, certificates of deposit, and shares of the New Mexico local government investment pool??
Prepares and develops all financial reports including special financial and budgetary reports and presentations upon request from Village Manager/Deputy Village Manager
Reviews revenue and expenditure reports, makes journal entries, and verifies accounts.
Manages, prepares, monitors, and compiles the annual budget in accordance with stat statues for the Village. ??Projects revenues for all funds.??
Assists Village Manager and Deputy Village Manager in reviewing and evaluating annual budget requests. ??
Manages the Utility Billing functions. Develops and implements policies and procedures to advance the department's mission, goals, and objectives.
Participates and provides support to the Internal Audit/Finance Committee
Manages the department???s safety issues, personnel, ordinances, and procedures. Hires, evaluates, promotes, and disciplines employees following established procedures and policy.??
Determines and recommends levels of staff and equipment needed to effectively provide services to the Village. ??
Handles/oversees the resolution of departmental concerns in a timely manner.
Develops and implements policies and procedures to advance the department???s mission, goals, and objectives
Responds to inquiries, questions, and requests for information
Demonstrate leadership, independent thinking, and responsiveness
Ensures excellent customer service is provided to the public.??
Responsible for accurate completion and review of all performance evaluations of staff supervised by this position. ??
Responsible for ensuring a productive and positive work environment
Ensures confidentiality of customers and coworkers
Notify the Deputy Village Manager and/or Village Manager of any real or perceived problems
Other Responsibilities or Job Requirements
Assists external auditors in annual audits and preparation of general-purpose financial statements??
Maintains and reviews bond debt information including payment schedules and ensures necessary funds are available??
Guides and develops employees in the accomplishment of their duties and professional growth
Ensure that employees keep timesheets based on actual hours worked
Ensures that employee timesheets are submitted accurately and timely
Possess excellent writing and interpersonal skills
Demonstrated ability to operate personal computer within a Microsoft environment, including Word, Excel, and Outlook.
Excellent Communication and organizational skills required.
Communicates effectively with others and processes information effectively??
Ensure that any on-the-job injury is reported immediately and followed up with appropriate forms and actions.
Reports on any suspected fraud and/or abuse to the Deputy Village Manager or Village Manager
Ensures any reports of harassment are immediately reported and appropriate actions are taken
Attend meetings, training, and workshops as needed
The above statements are not a complete list of all responsibilities and duties performed by employees in this job. ??As a condition of employment, employees are required to perform other related duties and special projects as assigned.
A bachelor's degree in accounting, business, public administration or related field, and two years professional level governmental accounting work OR four years professional level governmental accounting work including budget preparation.?? Certified Public Accountant preferred.?? Must have demonstrated supervisory or leadership experience Must be willing to take and pass a drug/alcohol test and comply with agency ???Drug Free??? Policy. Must be able to pass regular criminal history checks. Must possess and maintain valid New Mexico motor vehicle operator???s permit of appropriate classification and endorsement as required. ??Must agree to maintain a satisfactory MVR and minimum requirement of insurability as required by law. ??MVR background checks will be conducted by the Village. ?? Physical Demands
Ability to maintain physical condition and stamina is appropriate to the performance of assigned duties and responsibilities which may include sitting, standing, or walking for extended periods of time, driving or riding in vehicles. The usual requirements in an office environment may require lifting boxes of supplies, equipment and occasional adjustment of office furniture. Occasional pushing, pulling, lifting and/or moving up to 25 pounds. Occasional squatting or bending required. Work Environment Possess ability to adapt to inclement weather conditions and/or situations. May be required to drive, occasionally long distances for training purposes. May work an irregular schedule, long hours, weekends, and holidays. May be called when needed. Noise levels could be moderate to loud in a fast-paced work environment. Must be able to deal effectively with and diffuse upset customers and coach staff to do the same.?? Travel Requirements
Normal travel - ability to travel for activities such as meetings, classes, and workshops in and out of the area. ?? Must be able to travel by air as needed to attend training, conferences, and related activities. Overnight travel as required.
Skill In:?? Advanced governmental accounting, budgeting, and financial reporting. Evaluating the effectiveness and efficiency of Village operations and proposed programs.?? Developing financial policies, procedures, guidelines, and controls. Establishing and maintaining routine working relationships with citizens, public officials, outside agencies, businesses, and employees. Ability To:?? Perform duties and adapt to flexible work schedules as established by management. Make fair and concise decisions. Understand and carry out instruction and procedures with minimal supervision. Balance a variety of duties, prioritize, and meet deadlines. Knowledge Of:?? ??New Mexico public sector financial administration principles and practices, including the principles of governmental accounting and financial reporting, debt administration, investing, budgeting, purchasing, and data processing strongly preferred. ??State and Municipal statutes and codes relating to municipal finance, budgeting, purchasing, water and sewer billing. ??Governmental Accounting Standards Board (GASB) pronouncements, regulations, and guidelines. Generally Accepted Accounting Principles (GAAP).?? The principles and practices of employee training and supervision. The budgets and functions of all Village Departments. Closing Statements Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position. In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services. This job description is subject to change as the needs of the Village and Department change or the requirements of this position change.
A bachelor's degree in accounting, business, public administration or related field, and two years professional level governmental accounting work OR four years professional level governmental accounting work including budget preparation.?? Certified Public Accountant preferred.?? Must have demonstrated supervisory or leadership experience Must be willing to take and pass a drug/alcohol test and comply with agency ???Drug Free??? Policy. Must be able to pass regular criminal history checks. Must possess and maintain valid New Mexico motor vehicle operator???s permit of appropriate classification and endorsement as required. ??Must agree to maintain a satisfactory MVR and minimum requirement of insurability as required by law. ??MVR background checks will be conducted by the Village. ?? Physical Demands
Ability to maintain physical condition and stamina is appropriate to the performance of assigned duties and responsibilities which may include sitting, standing, or walking for extended periods of time, driving or riding in vehicles. The usual requirements in an office environment may require lifting boxes of supplies, equipment and occasional adjustment of office furniture. Occasional pushing, pulling, lifting and/or moving up to 25 pounds. Occasional squatting or bending required. Work Environment Possess ability to adapt to inclement weather conditions and/or situations. May be required to drive, occasionally long distances for training purposes. May work an irregular schedule, long hours, weekends, and holidays. May be called when needed. Noise levels could be moderate to loud in a fast-paced work environment. Must be able to deal effectively with and diffuse upset customers and coach staff to do the same.?? Travel Requirements
Normal travel - ability to travel for activities such as meetings, classes, and workshops in and out of the area. ?? Must be able to travel by air as needed to attend training, conferences, and related activities. Overnight travel as required.
Skill In:?? Advanced governmental accounting, budgeting, and financial reporting. Evaluating the effectiveness and efficiency of Village operations and proposed programs.?? Developing financial policies, procedures, guidelines, and controls. Establishing and maintaining routine working relationships with citizens, public officials, outside agencies, businesses, and employees. Ability To:?? Perform duties and adapt to flexible work schedules as established by management. Make fair and concise decisions. Understand and carry out instruction and procedures with minimal supervision. Balance a variety of duties, prioritize, and meet deadlines. Knowledge Of:?? ??New Mexico public sector financial administration principles and practices, including the principles of governmental accounting and financial reporting, debt administration, investing, budgeting, purchasing, and data processing strongly preferred. ??State and Municipal statutes and codes relating to municipal finance, budgeting, purchasing, water and sewer billing. ??Governmental Accounting Standards Board (GASB) pronouncements, regulations, and guidelines. Generally Accepted Accounting Principles (GAAP).?? The principles and practices of employee training and supervision. The budgets and functions of all Village Departments. Closing Statements Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position. In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services. This job description is subject to change as the needs of the Village and Department change or the requirements of this position change.