Executive Assistant - C-Suite
Integrated Dermatology, Boca Raton, Florida, United States, 33431
Executive Assistant - C-Suite
Integrated Dermatology is a leading national dermatology practice that acquires and partners with dermatology practices across the United States. The culture at ID is a reflection of its people. Our environment is filled with hard-working, dynamic individuals who come together to ensure the success of our partner dermatologists. We are seeking a highly organized, proactive, and professional Executive Assistant to support a dynamic executive leadership team based in Boca Raton, Florida. This role requires strong administrative, communication, and coordination skills, along with the ability to manage competing priorities in a fast-paced environment. The ideal candidate resides within driving distance of our Boca Raton office and thrives in a hybrid work environment with a strong in-office presence. Job Description
Executive & Administrative Support Provide high-level administrative support to approximately five senior leaders Manage complex calendars, meeting schedules, and travel arrangements Coordinate internal and external meetings, including preparation of agendas and materials Screen calls, emails, and correspondence; prioritize and route as appropriate Draft, edit, and format professional documents and presentations Office & Operations Support Serve as a key point of contact between executives, internal teams, and external partners Maintain organized electronic and physical filing systems Assist with expense reports, reimbursements, and administrative tracking Support office logistics and executive workspace needs Event & Partner Coordination Coordinate leadership meetings, offsites, board meetings, and company events Work with vendors, venues, caterers, and external partners Manage contracts, timelines, and budgets related to events Ensure flawless execution of meetings and events Technology & Productivity Utilize Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) at an advanced level Prepare presentations, reports, and spreadsheets Maintain confidentiality and secure handling of sensitive information Qualifications
Required 5+ years of experience as an Executive Assistant or Senior Administrative Professional Proven experience supporting multiple executives Advanced proficiency in Microsoft Office Suite Strong organizational, time management, and multitasking skills Excellent written and verbal communication skills Professional demeanor and high emotional intelligence Ability to work in-office at least 4 days per week Resides within commuting distance of Boca Raton, FL Preferred Experience in healthcare, professional services, or corporate environments Event planning or meeting management experience Experience working with private equity, boards, or senior leadership teams Familiarity with CRM, project management, or document management tools Key Competencies Attention to Detail Discretion & Confidentiality Relationship Management Problem Solving Adaptability Initiative Service Orientation Strong Follow-Through Additional Information
Job Type: Full-time All your information will be kept confidential according to EEO guidelines. Integrated Dermatology and its entities provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Integrated Dermatology is a leading national dermatology practice that acquires and partners with dermatology practices across the United States. The culture at ID is a reflection of its people. Our environment is filled with hard-working, dynamic individuals who come together to ensure the success of our partner dermatologists. We are seeking a highly organized, proactive, and professional Executive Assistant to support a dynamic executive leadership team based in Boca Raton, Florida. This role requires strong administrative, communication, and coordination skills, along with the ability to manage competing priorities in a fast-paced environment. The ideal candidate resides within driving distance of our Boca Raton office and thrives in a hybrid work environment with a strong in-office presence. Job Description
Executive & Administrative Support Provide high-level administrative support to approximately five senior leaders Manage complex calendars, meeting schedules, and travel arrangements Coordinate internal and external meetings, including preparation of agendas and materials Screen calls, emails, and correspondence; prioritize and route as appropriate Draft, edit, and format professional documents and presentations Office & Operations Support Serve as a key point of contact between executives, internal teams, and external partners Maintain organized electronic and physical filing systems Assist with expense reports, reimbursements, and administrative tracking Support office logistics and executive workspace needs Event & Partner Coordination Coordinate leadership meetings, offsites, board meetings, and company events Work with vendors, venues, caterers, and external partners Manage contracts, timelines, and budgets related to events Ensure flawless execution of meetings and events Technology & Productivity Utilize Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) at an advanced level Prepare presentations, reports, and spreadsheets Maintain confidentiality and secure handling of sensitive information Qualifications
Required 5+ years of experience as an Executive Assistant or Senior Administrative Professional Proven experience supporting multiple executives Advanced proficiency in Microsoft Office Suite Strong organizational, time management, and multitasking skills Excellent written and verbal communication skills Professional demeanor and high emotional intelligence Ability to work in-office at least 4 days per week Resides within commuting distance of Boca Raton, FL Preferred Experience in healthcare, professional services, or corporate environments Event planning or meeting management experience Experience working with private equity, boards, or senior leadership teams Familiarity with CRM, project management, or document management tools Key Competencies Attention to Detail Discretion & Confidentiality Relationship Management Problem Solving Adaptability Initiative Service Orientation Strong Follow-Through Additional Information
Job Type: Full-time All your information will be kept confidential according to EEO guidelines. Integrated Dermatology and its entities provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.