Executive Assistant (C-Suite Support)

The Executive Assistant (EA) provides high-level administrative and operational support to the Chief Operating Officer, Chief Financial Officer, and Chief Administrative Officer within a growing Registered Investment Advisor (RIA). This role requires exceptional organizational skills, sound judgment, discretion, and the ability to anticipate executive needs in a fast-paced, highly regulated financial services environment. The ideal candidate is a proactive partner who thrives on coordination, precision, and enabling executive effectiveness. Work Location:

This position is in person, available to hire at the Scottsdale Headquarters office location. Why Ashton Thomas Ashton Thomas Private Wealth and Ashton Thomas Securities represent a modern, unified wealth management enterprise—combining a leading SEC-registered RIA and a fully licensed Broker-Dealer under one platform. Together, we deliver institutional-grade investment management, execution, and advisor support through a connected, data-driven architecture that spans all major custodians and asset classes. Key Responsibilities

Manage complex, multi-layered calendars for three C-suite executives, ensuring alignment of priorities, preparation time, and travel considerations. Schedule internal and external meetings across multiple time zones, including coordination with senior leadership, external partners, and vendors. Monitor and proactively resolve scheduling conflicts, shifting priorities, and last-minute changes. Coordinate closely with other Executive Assistants across the organization to ensure seamless communication and coverage. Arrange all aspects of executive travel, including flights, lodging, ground transportation, and meeting logistics. Prepare detailed travel itineraries in advance, including meeting agendas, locations, and relevant materials. Collect, organize, and submit receipts and expense documentation to the Finance team in accordance with firm policies. Partner with executives during working sessions to help compile, format, and refine presentation materials (e.g., PowerPoint decks, briefing documents, executive summaries). Assist with meeting preparation, including agenda creation, document coordination, and follow-up action tracking. Exercise professionalism and discretion in handling sensitive and confidential information. Support cross-functional initiatives by ensuring executives are prepared, informed, and aligned. Qualifications & Experience

3+ years of experience supporting senior executives, preferably in financial services, professional services, or a regulated environment. Experience supporting multiple executives simultaneously with competing priorities. Strong proficiency in Microsoft Office (Outlook, PowerPoint, Word, Excel) and familiarity with virtual meeting platforms. Demonstrated ability to create polished executive-level presentations and materials. Exceptional organizational, time-management, and problem-solving skills. High level of discretion, professionalism, and judgment. Proactive and anticipatory mindset — able to think several steps ahead. Strong communication and relationship-building skills. Detail-oriented with the ability to manage complex logistics without losing sight of priorities. Calm, adaptable, and solutions-oriented under pressure. Comfortable working collaboratively while maintaining autonomy. Compensation

Base Salary commensurate with experience and a comprehensive benefits package.

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