Responsibilities
All Purchase Orders must be reviewed and accounted for any damages and accuracy. Ensures that policies and procedures are being followed. Observes and ensures all safety procedures and rules are in compliance with governing authorities. Receives shipments, including supplies, material, furniture and equipment from carriers. Ensures that all shipments are accounted for. Accesses Purchase Orders and enters quantities received in Ellucian Banner 9 software, prints receiving reports, and forwards the information to the Accounting department. Prepares freight claims, damage reports and credit documents and submits them to the proper departments. Receives and distributes packages using utility vehicles. Deliver shipments to requesting departments (main and south campus) using college vehicles. Reviews receiving documents, bills of lading, receiving reports, freight bills, damage reports, freight claims and credit returns for completeness. Submits all pertinent documents to accounting for recording and processing. Coordinates the return of damaged and defective goods with Freight Company, supplier and college department. Coordinates the delivery of PO’s of new fixed assets to departments. Scan all packages and envelopes in Pitney Bowes system. Perform all necessary physical duties that the job may require and include the use of a forklift to move merchandise when delivered. Performs other duties as assigned by immediate supervisor. Required Documents and Qualifications
High School Diploma or equivalent Two (2) year experience in shipping and receiving environment Valid Texas Driver’s License; Forklift Certification Be skilled in the use of a personal computer with working knowledge of the computerized operating system (i.e., MS Windows, Excel, Word, Outlook, PowerPoint, and Banner) Maintain a positive attitude toward college departments, employees, and students Perform assignments with a high degree of accuracy and adhere to deadlines Excellent communication skills, written and verbal Ability to work with minimal supervision Must be able to follow department policies and procedures Preferred
Associate Degree in Applied Science with emphasis in computer operation, business, and/or accounting Experience and knowledge of shipping and receiving environment at a community college Introductory Review Period
All hires are subject to a 90 day introductory review period. Supervision
May supervise Work-Study students, ensures that work-study students follow College, City, State, and Federal requirements and standards as required. Supervision Received
The position reports directly to the Central Receiving Supervisor. Physical Requirements
While performing the duties of this job, the employee is regularly required to sit. The employee is occasionally required to stand, walk, stoop, kneel, or crouch. The employee must occasionally lift and/or move items weighing up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment
Work is performed in a standard office environment. Work inside a well-lighted and air-conditioned area most of the time. The noise level in the work environment is usually quiet to moderate. Safety
Required to work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices. Special Conditions
Immediate supervisor may assign other duties. May be required to work outside regular working hours, as needed. May be required to work at a different college work site or campus as needed. EEO Statement
In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students. Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin. This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices. Foreign Degrees Foreign degrees require an evaluation for United States equivalency from an approved state education agency or having membership with the National Association of Credential Evaluation Services (NACES). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying. For your convenience, we have provided the following links to assist you in complying with this requirement. However, you may use any other certified transcript evaluation service. http://tea.texas.gov/Texas_Educators/Certification/Out-of-state_Certification/Foreign_Credential_Evaluation_Services/ http://www.naces.org/members.htm Disclaimer The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by LC at its discretion to enable individuals with disabilities to perform the essential functions.
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All Purchase Orders must be reviewed and accounted for any damages and accuracy. Ensures that policies and procedures are being followed. Observes and ensures all safety procedures and rules are in compliance with governing authorities. Receives shipments, including supplies, material, furniture and equipment from carriers. Ensures that all shipments are accounted for. Accesses Purchase Orders and enters quantities received in Ellucian Banner 9 software, prints receiving reports, and forwards the information to the Accounting department. Prepares freight claims, damage reports and credit documents and submits them to the proper departments. Receives and distributes packages using utility vehicles. Deliver shipments to requesting departments (main and south campus) using college vehicles. Reviews receiving documents, bills of lading, receiving reports, freight bills, damage reports, freight claims and credit returns for completeness. Submits all pertinent documents to accounting for recording and processing. Coordinates the return of damaged and defective goods with Freight Company, supplier and college department. Coordinates the delivery of PO’s of new fixed assets to departments. Scan all packages and envelopes in Pitney Bowes system. Perform all necessary physical duties that the job may require and include the use of a forklift to move merchandise when delivered. Performs other duties as assigned by immediate supervisor. Required Documents and Qualifications
High School Diploma or equivalent Two (2) year experience in shipping and receiving environment Valid Texas Driver’s License; Forklift Certification Be skilled in the use of a personal computer with working knowledge of the computerized operating system (i.e., MS Windows, Excel, Word, Outlook, PowerPoint, and Banner) Maintain a positive attitude toward college departments, employees, and students Perform assignments with a high degree of accuracy and adhere to deadlines Excellent communication skills, written and verbal Ability to work with minimal supervision Must be able to follow department policies and procedures Preferred
Associate Degree in Applied Science with emphasis in computer operation, business, and/or accounting Experience and knowledge of shipping and receiving environment at a community college Introductory Review Period
All hires are subject to a 90 day introductory review period. Supervision
May supervise Work-Study students, ensures that work-study students follow College, City, State, and Federal requirements and standards as required. Supervision Received
The position reports directly to the Central Receiving Supervisor. Physical Requirements
While performing the duties of this job, the employee is regularly required to sit. The employee is occasionally required to stand, walk, stoop, kneel, or crouch. The employee must occasionally lift and/or move items weighing up to 50 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment
Work is performed in a standard office environment. Work inside a well-lighted and air-conditioned area most of the time. The noise level in the work environment is usually quiet to moderate. Safety
Required to work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices. Special Conditions
Immediate supervisor may assign other duties. May be required to work outside regular working hours, as needed. May be required to work at a different college work site or campus as needed. EEO Statement
In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students. Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin. This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices. Foreign Degrees Foreign degrees require an evaluation for United States equivalency from an approved state education agency or having membership with the National Association of Credential Evaluation Services (NACES). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying. For your convenience, we have provided the following links to assist you in complying with this requirement. However, you may use any other certified transcript evaluation service. http://tea.texas.gov/Texas_Educators/Certification/Out-of-state_Certification/Foreign_Credential_Evaluation_Services/ http://www.naces.org/members.htm Disclaimer The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by LC at its discretion to enable individuals with disabilities to perform the essential functions.
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