Portfolio Operations Associate - Hospitality
F. Schumacher & Co., New York, New York, us, 10261
Overview
Schumacher & Co. is an innovative interior design company that disrupts the $150 billion-dollar global interior design industry. We are a technological leader on the design frontier, constantly pushing boundaries and striving for excellence. With over 500+ employees and growing, we are driven by a shared belief that design transforms life. We are dedicated to the mission of helping our customers celebrate the feeling of home. Schumacher designs and produces fabrics, wallcoverings, trims, furniture, and accessories with a passion for design and attention to detail. Schumacher is a globally recognized company with a myriad of showrooms domestically and internationally. Our competitive advantage in the industry is the people. We believe that our employees are our most important assets. F. Schumacher & Co is deeply anchored in our company core values which are as follows:
Preserve Our Entrepreneurial Spirit
Take Ownership & Accountability
Be Solutions-Oriented
Demonstrate Courage
Practice Adaptability
Embrace Collaboration
This role is part of Schumacher Hospitality.
Role Overview Our Hospitality team is looking for a Portfolio Operations Associate who can seamlessly support purchasing and operational workflows to keep our fast-paced projects running smoothly. The Associate will play a key part in ensuring materials move efficiently through our supply chain—monitoring inventory across multiple warehouses, forecasting demand with project managers, and placing timely reorders to maintain healthy stock levels.
Responsibilities
Inventory: Monitor inventory levels across all warehouses daily and submit reorders as needed to maintain healthy stock levels
Inventory: Work closely with Project Managers to forecast upcoming demand for client projects and build their needs into upcoming reorders
Invoicing: Oversee hospitality invoicing, working with vendors, Project Managers and Schumacher’s accounting team to ensure accurate submission, timely processing, and on-schedule payment to vendors
Pricing: Maintain up to date and accurate cost and price sheets, reflecting latest product costs, tariffs, and freight rates for accurate quoting purposes
Pricing: Track price increases received from vendors, updating internal platforms and informing the Hospitality team of all price increases in a timely manner
Submitting Purchase Orders: Create and submit purchase orders to vendors for assigned products, communicating all packaging and shipping requirements, tracking production status, and coordinating inbound shipments through completion
Submitting Purchase Orders: Inform PO status/delay/etc. information to stakeholders
Operational: Monitor and communicate any risks related to supply chain interruptions, material shortages, or production bottlenecks
Operational: Maintain precise documentation—including POs, confirmations, vendor pricing files, freight records, and inventory reports—to support clean operational audits and smooth cross-department communication
Operational: Assist in process improvement initiatives to streamline purchasing workflows, reduce lead times, and optimize operational efficiency
Operational: Support sample ordering and distribution for internal teams and client projects as needed
You Have/Are
Strong analytical problem-solving skills.
At least 1-5 years experience. (Experience in purchasing and/or inventory management is preferred but not required.)
Highly organized and detail-oriented.
Strong excel skills and understanding of key formulas.
Interest in data and reporting.
Ability to think creatively and come up with solutions to ever-changing business needs and competing priorities.
Benefits Your well-being is our top priority. Our benefits and total compensation are designed for the whole person, caring for both you and your family.
Wealth Benefits
Competitive Salary
Corporate Annual Profit Sharing
401K Plan
Health Benefits
Dental Coverage
Medical Coverage
Prescription Drug Plan
Vision Coverage
Health Savings Account (HSA)
TELADOC
Other Benefits
20 Days Paid Time Off (PTO)
10 Company Holidays
Bereavement Leave
Life Insurance
Flexible Spending Accounts (FSA)
AFLAC Plans (Accident and Critical Illness Plans)
Pet Insurance
Short-Term Disability (STD)
Long Term Disability (LTD)
Parental Medical Leave
Child Bonding Leave
Employee Discount
We are an Equal Opportunity Employer committed to diversity, inclusion, and equality in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.
Salary Range $55,000—$70,000 USD
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Schumacher & Co. is an innovative interior design company that disrupts the $150 billion-dollar global interior design industry. We are a technological leader on the design frontier, constantly pushing boundaries and striving for excellence. With over 500+ employees and growing, we are driven by a shared belief that design transforms life. We are dedicated to the mission of helping our customers celebrate the feeling of home. Schumacher designs and produces fabrics, wallcoverings, trims, furniture, and accessories with a passion for design and attention to detail. Schumacher is a globally recognized company with a myriad of showrooms domestically and internationally. Our competitive advantage in the industry is the people. We believe that our employees are our most important assets. F. Schumacher & Co is deeply anchored in our company core values which are as follows:
Preserve Our Entrepreneurial Spirit
Take Ownership & Accountability
Be Solutions-Oriented
Demonstrate Courage
Practice Adaptability
Embrace Collaboration
This role is part of Schumacher Hospitality.
Role Overview Our Hospitality team is looking for a Portfolio Operations Associate who can seamlessly support purchasing and operational workflows to keep our fast-paced projects running smoothly. The Associate will play a key part in ensuring materials move efficiently through our supply chain—monitoring inventory across multiple warehouses, forecasting demand with project managers, and placing timely reorders to maintain healthy stock levels.
Responsibilities
Inventory: Monitor inventory levels across all warehouses daily and submit reorders as needed to maintain healthy stock levels
Inventory: Work closely with Project Managers to forecast upcoming demand for client projects and build their needs into upcoming reorders
Invoicing: Oversee hospitality invoicing, working with vendors, Project Managers and Schumacher’s accounting team to ensure accurate submission, timely processing, and on-schedule payment to vendors
Pricing: Maintain up to date and accurate cost and price sheets, reflecting latest product costs, tariffs, and freight rates for accurate quoting purposes
Pricing: Track price increases received from vendors, updating internal platforms and informing the Hospitality team of all price increases in a timely manner
Submitting Purchase Orders: Create and submit purchase orders to vendors for assigned products, communicating all packaging and shipping requirements, tracking production status, and coordinating inbound shipments through completion
Submitting Purchase Orders: Inform PO status/delay/etc. information to stakeholders
Operational: Monitor and communicate any risks related to supply chain interruptions, material shortages, or production bottlenecks
Operational: Maintain precise documentation—including POs, confirmations, vendor pricing files, freight records, and inventory reports—to support clean operational audits and smooth cross-department communication
Operational: Assist in process improvement initiatives to streamline purchasing workflows, reduce lead times, and optimize operational efficiency
Operational: Support sample ordering and distribution for internal teams and client projects as needed
You Have/Are
Strong analytical problem-solving skills.
At least 1-5 years experience. (Experience in purchasing and/or inventory management is preferred but not required.)
Highly organized and detail-oriented.
Strong excel skills and understanding of key formulas.
Interest in data and reporting.
Ability to think creatively and come up with solutions to ever-changing business needs and competing priorities.
Benefits Your well-being is our top priority. Our benefits and total compensation are designed for the whole person, caring for both you and your family.
Wealth Benefits
Competitive Salary
Corporate Annual Profit Sharing
401K Plan
Health Benefits
Dental Coverage
Medical Coverage
Prescription Drug Plan
Vision Coverage
Health Savings Account (HSA)
TELADOC
Other Benefits
20 Days Paid Time Off (PTO)
10 Company Holidays
Bereavement Leave
Life Insurance
Flexible Spending Accounts (FSA)
AFLAC Plans (Accident and Critical Illness Plans)
Pet Insurance
Short-Term Disability (STD)
Long Term Disability (LTD)
Parental Medical Leave
Child Bonding Leave
Employee Discount
We are an Equal Opportunity Employer committed to diversity, inclusion, and equality in the workplace. All qualified applicants will receive consideration for employment without regard to sex, race, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, citizenship, pregnancy or maternity, protected veteran status, or any other status prohibited by applicable national, federal, state or local law.
Salary Range $55,000—$70,000 USD
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