ASSISTANT DIRECTOR FOR GRANTS MANAGEMENT
Governor of Illinois, Alexandria, Virginia, us, 22350
Job Requisition ID: 52373
Closing Date:
1/19/2026 Agency: Illinois Community College Board Class Title: Assistant DIRECTOR - 60264 Salary:
$43,700.00 - $50,000.00 Job Type:
Salaried County:
Sangamon; Cass; Christian; DeWitt; Macon; Macoupin; Mason; McLean; Montgomery; Morgan; Tazewell Number of Vacancies:
1
Overview The Illinois Community College Board (ICCB) seeks an Assistant Director for Grants Management to assist with grant processes, financial activities, and documentation. The role provides technical assistance, supports effective program implementation, and helps standardize procedures while ensuring adherence to state and federal regulations, including the Grants Accountability and Transparency Act (GATA).
Key Responsibilities
Grant Administration and Compliance:
Maintain the Board’s grant opportunities in the Catalog of State Financial Assistance in GATA; review pre-award qualifications in GATA; publish grant opportunities to the Notice of Funding Opportunity (NOFO) in GATA; prepare, organize, and maintain paper and electronic grant documents as required by federal and state laws (grant agreements, intergovernmental agreements, amendments, and payment requests); facilitate reconciliation of grants annually with program compliance staff to compare ICCB grant payments to grantee expenditure reports and assist in generating return of grant funds notifications.
Document Management and Standardization:
Develop, maintain, and distribute standardized templates for all grant documents, including applications, budgets, NOFOs, reports, and exhibits.
Financial Monitoring and Reporting:
Receive approved budgets from program compliance staff to create the grantee available funds tracking file; monitor grantees' available funds and approve payment requests; provide monthly updates of grant drawdown reports to ICCB Senior Directors and Executive Management.
Collaboration and Technical Assistance:
Collaborate with ICCB staff, particularly program areas, fiscal, and IT, on the implementation of the statewide grants management system (GMS); provide timely updates and technical assistance for GATA, GMS, and federal and state rules concerning ICCB-administered grants; provide technical assistance to grantees and ICCB program staff.
Other Responsibilities:
Serve as a liaison between internal departments, state agencies, and external partners to promote effective communication, collaboration, and alignment with organizational goals; perform other duties as assigned, which may include occasional travel.
Qualifications Minimum Qualifications:
Bachelor’s degree in business, education, public administration, or related field.
A total of three (3) years (36 months) in education, training and/or work experience in the area of program administration, student services, or higher education policy.
Note:
Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.
Additional Desired Qualifications:
Master’s Degree
Grant management and compliance experience.
Proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams).
Ability to work effectively with external providers, vendors, or institutional partners.
Strong oral and written communication skills.
Experience in program administration within higher education or workforce development.
Work Details Work Hours:
Monday - Friday
Headquarter Location:
401 E Capitol Ave, Springfield, Illinois, 62701
Work County:
Agency Contact:
Brianna Dennis
Email:
brianna.dennis@illinois.gov
Phone #:
217-785-0123
Application Instructions APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the
Illinois.jobs2web.com
homepage in the blue ribbon.
Non-State employees should log in using the “View Profile” link in the top right of the
Illinois.jobs2web.com
homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the
career portal
for State employees and review the
Internal Candidate Application Job Aid
Non-State employees: on
Illinois.jobs2web.com
– click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication regarding any submitted application(s). You may receive emails from:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
#J-18808-Ljbffr
1/19/2026 Agency: Illinois Community College Board Class Title: Assistant DIRECTOR - 60264 Salary:
$43,700.00 - $50,000.00 Job Type:
Salaried County:
Sangamon; Cass; Christian; DeWitt; Macon; Macoupin; Mason; McLean; Montgomery; Morgan; Tazewell Number of Vacancies:
1
Overview The Illinois Community College Board (ICCB) seeks an Assistant Director for Grants Management to assist with grant processes, financial activities, and documentation. The role provides technical assistance, supports effective program implementation, and helps standardize procedures while ensuring adherence to state and federal regulations, including the Grants Accountability and Transparency Act (GATA).
Key Responsibilities
Grant Administration and Compliance:
Maintain the Board’s grant opportunities in the Catalog of State Financial Assistance in GATA; review pre-award qualifications in GATA; publish grant opportunities to the Notice of Funding Opportunity (NOFO) in GATA; prepare, organize, and maintain paper and electronic grant documents as required by federal and state laws (grant agreements, intergovernmental agreements, amendments, and payment requests); facilitate reconciliation of grants annually with program compliance staff to compare ICCB grant payments to grantee expenditure reports and assist in generating return of grant funds notifications.
Document Management and Standardization:
Develop, maintain, and distribute standardized templates for all grant documents, including applications, budgets, NOFOs, reports, and exhibits.
Financial Monitoring and Reporting:
Receive approved budgets from program compliance staff to create the grantee available funds tracking file; monitor grantees' available funds and approve payment requests; provide monthly updates of grant drawdown reports to ICCB Senior Directors and Executive Management.
Collaboration and Technical Assistance:
Collaborate with ICCB staff, particularly program areas, fiscal, and IT, on the implementation of the statewide grants management system (GMS); provide timely updates and technical assistance for GATA, GMS, and federal and state rules concerning ICCB-administered grants; provide technical assistance to grantees and ICCB program staff.
Other Responsibilities:
Serve as a liaison between internal departments, state agencies, and external partners to promote effective communication, collaboration, and alignment with organizational goals; perform other duties as assigned, which may include occasional travel.
Qualifications Minimum Qualifications:
Bachelor’s degree in business, education, public administration, or related field.
A total of three (3) years (36 months) in education, training and/or work experience in the area of program administration, student services, or higher education policy.
Note:
Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.
Additional Desired Qualifications:
Master’s Degree
Grant management and compliance experience.
Proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, Teams).
Ability to work effectively with external providers, vendors, or institutional partners.
Strong oral and written communication skills.
Experience in program administration within higher education or workforce development.
Work Details Work Hours:
Monday - Friday
Headquarter Location:
401 E Capitol Ave, Springfield, Illinois, 62701
Work County:
Agency Contact:
Brianna Dennis
Email:
brianna.dennis@illinois.gov
Phone #:
217-785-0123
Application Instructions APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the
Illinois.jobs2web.com
homepage in the blue ribbon.
Non-State employees should log in using the “View Profile” link in the top right of the
Illinois.jobs2web.com
homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the
career portal
for State employees and review the
Internal Candidate Application Job Aid
Non-State employees: on
Illinois.jobs2web.com
– click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication regarding any submitted application(s). You may receive emails from:
donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com
#J-18808-Ljbffr