Marketing & Events Coordinator
Chamberlain Advisors, Milwaukee, Wisconsin, United States, 53244
Job Title:
Marketing & Events Coordinator
Location:
Milwaukee, WI
Type:
Direct-Hire, Full-Time (WFH 1 day per week)
Compensation:
Competitive salary ( $60–65K plus bonus up to 5% ), Parking, Access to Healthcare, Dental, and Vision Insurance Plan of Choice, and 401K
Summary
Chamberlain Advisors is partnering with a national design-build organization to identify a highly organized, proactive Marketing & Events Coordinator. This role is a critical partner to both the Sales and Marketing teams, serving as the central point of coordination for tradeshow operations, sales enablement materials, executive support, and day-to-day marketing and office logistics.
This position is best suited for someone who thrives in a fast-paced, interruption-driven environment, can confidently support sales leadership while maintaining priorities, and enjoys balancing administrative execution with creative marketing support. Approximately 50% of the role is dedicated to tradeshow and event coordination, which is a key driver of new business for the organization.
Click Now to Apply!
Key Responsibilities
Tradeshow & Event Coordination (Primary Focus) — Own end-to-end coordination for state and national tradeshows and conventions, a top business priority for the organization.
Manage event calendars, checklists, deadlines, and communications to ensure flawless execution.
Register booths and sponsorships early to secure cost savings.
Coordinate attendee travel, lodging, and required authorization documentation.
Manage pre-show and on-site logistics including shipping, booth utilities, materials, signage, and raffle items.
Prepare detailed tradeshow overview packets and schedules for Sales leadership and attending team members.
Partner closely with Sales to support on-the-road event execution and follow-up.
Sales & Marketing Support
Support Sales leadership with PowerPoint presentations, including editing, formatting, enhancing visuals, and bringing existing content to life.
Learn and apply La Macchia Group’s brand, history, and messaging to sales enablement materials.
Assist with marketing and sales projects as priorities shift throughout the day.
Serve as a bridge between Sales and Marketing, balancing responsiveness with strong prioritization.
Executive, Travel & Administrative Support
Manage frequent and recurring travel bookings for Sales leadership and team members.
Prepare, submit, and track expense reports with a strong emphasis on accuracy and timeliness (Concur experience highly valued).
Manage calendars, scheduling, and meeting logistics for Sales and Marketing leadership.
Coordinate Client Selection Meetings, including room setup, materials, catering, and follow-up needs.
Track Client Satisfaction touch-base meetings and maintain associated spreadsheets and documentation.
Communicate professionally with clients, vendors, and internal stakeholders on behalf of leadership.
Office & Client Readiness
Serve as the primary administrative contact for the corporate office location.
Ensure conference rooms and meeting spaces are client-ready at all times.
Prepare for client and visitor meetings with signage, materials, and welcome items.
Manage office readiness tasks including coffee service, kitchen organization, and supply replenishment in partnership with the Office Assistant.
Support general office organization and day-to-day operational needs.
What Qualifications You Need
1–3 years of experience in marketing coordination, event coordination, sales support, or administrative support roles.
Strong organizational and time-management skills with the ability to juggle multiple priorities and frequent interruptions.
Confidence supporting Sales leaders and executives, including the ability to push back politely and manage expectations.
Proven experience coordinating logistics, travel, schedules, or events.
Strong written and verbal communication skills with a polished, professional presence.
High attention to detail and strong follow-through.
Comfort working in a collaborative, creative team environment while also supporting sales-driven urgency.
Proficiency in Microsoft Office, particularly PowerPoint (presentation editing and formatting) and Excel.
Technology Experience (Preferred)
Concur (travel and expense management)
HubSpot
Canva
Adobe
Microsoft PowerPoint, Excel, Outlook, and Word
Preferred Qualifications
Bachelor’s degree preferred but not required.
Prior experience supporting tradeshows, conventions, or events.
Experience working closely with Sales teams.
Exposure to construction, design-build, or professional services environments.
Why Work with Chamberlain? Chamberlain Advisors is a veteran-owned business that provides human capital solutions across a wide range of industries and engagement types. Chamberlain candidates benefit from our unique hiring and interviewing process which has been designed to increase the likelihood that they will be successful in their job searches. This is achieved through our 5-step recruitment process, ensuring a top-of-the-line candidate experience. Find out what makes us different; apply to Chamberlain today.
Equal Employment Opportunity Chamberlain Advisors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Chamberlain Advisors complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Chamberlain Advisors expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Chamberlain Advisors' employees to perform their job duties may result in discipline up to and including discharge.
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Marketing & Events Coordinator
Location:
Milwaukee, WI
Type:
Direct-Hire, Full-Time (WFH 1 day per week)
Compensation:
Competitive salary ( $60–65K plus bonus up to 5% ), Parking, Access to Healthcare, Dental, and Vision Insurance Plan of Choice, and 401K
Summary
Chamberlain Advisors is partnering with a national design-build organization to identify a highly organized, proactive Marketing & Events Coordinator. This role is a critical partner to both the Sales and Marketing teams, serving as the central point of coordination for tradeshow operations, sales enablement materials, executive support, and day-to-day marketing and office logistics.
This position is best suited for someone who thrives in a fast-paced, interruption-driven environment, can confidently support sales leadership while maintaining priorities, and enjoys balancing administrative execution with creative marketing support. Approximately 50% of the role is dedicated to tradeshow and event coordination, which is a key driver of new business for the organization.
Click Now to Apply!
Key Responsibilities
Tradeshow & Event Coordination (Primary Focus) — Own end-to-end coordination for state and national tradeshows and conventions, a top business priority for the organization.
Manage event calendars, checklists, deadlines, and communications to ensure flawless execution.
Register booths and sponsorships early to secure cost savings.
Coordinate attendee travel, lodging, and required authorization documentation.
Manage pre-show and on-site logistics including shipping, booth utilities, materials, signage, and raffle items.
Prepare detailed tradeshow overview packets and schedules for Sales leadership and attending team members.
Partner closely with Sales to support on-the-road event execution and follow-up.
Sales & Marketing Support
Support Sales leadership with PowerPoint presentations, including editing, formatting, enhancing visuals, and bringing existing content to life.
Learn and apply La Macchia Group’s brand, history, and messaging to sales enablement materials.
Assist with marketing and sales projects as priorities shift throughout the day.
Serve as a bridge between Sales and Marketing, balancing responsiveness with strong prioritization.
Executive, Travel & Administrative Support
Manage frequent and recurring travel bookings for Sales leadership and team members.
Prepare, submit, and track expense reports with a strong emphasis on accuracy and timeliness (Concur experience highly valued).
Manage calendars, scheduling, and meeting logistics for Sales and Marketing leadership.
Coordinate Client Selection Meetings, including room setup, materials, catering, and follow-up needs.
Track Client Satisfaction touch-base meetings and maintain associated spreadsheets and documentation.
Communicate professionally with clients, vendors, and internal stakeholders on behalf of leadership.
Office & Client Readiness
Serve as the primary administrative contact for the corporate office location.
Ensure conference rooms and meeting spaces are client-ready at all times.
Prepare for client and visitor meetings with signage, materials, and welcome items.
Manage office readiness tasks including coffee service, kitchen organization, and supply replenishment in partnership with the Office Assistant.
Support general office organization and day-to-day operational needs.
What Qualifications You Need
1–3 years of experience in marketing coordination, event coordination, sales support, or administrative support roles.
Strong organizational and time-management skills with the ability to juggle multiple priorities and frequent interruptions.
Confidence supporting Sales leaders and executives, including the ability to push back politely and manage expectations.
Proven experience coordinating logistics, travel, schedules, or events.
Strong written and verbal communication skills with a polished, professional presence.
High attention to detail and strong follow-through.
Comfort working in a collaborative, creative team environment while also supporting sales-driven urgency.
Proficiency in Microsoft Office, particularly PowerPoint (presentation editing and formatting) and Excel.
Technology Experience (Preferred)
Concur (travel and expense management)
HubSpot
Canva
Adobe
Microsoft PowerPoint, Excel, Outlook, and Word
Preferred Qualifications
Bachelor’s degree preferred but not required.
Prior experience supporting tradeshows, conventions, or events.
Experience working closely with Sales teams.
Exposure to construction, design-build, or professional services environments.
Why Work with Chamberlain? Chamberlain Advisors is a veteran-owned business that provides human capital solutions across a wide range of industries and engagement types. Chamberlain candidates benefit from our unique hiring and interviewing process which has been designed to increase the likelihood that they will be successful in their job searches. This is achieved through our 5-step recruitment process, ensuring a top-of-the-line candidate experience. Find out what makes us different; apply to Chamberlain today.
Equal Employment Opportunity Chamberlain Advisors provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Chamberlain Advisors complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Chamberlain Advisors expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Chamberlain Advisors' employees to perform their job duties may result in discipline up to and including discharge.
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