Construction Market Sales Admin
Communications Engineering Company (CEC), Davenport, Iowa, United States, 52800
Objective
The Construction Market Administrator plays a critical role in identifying, qualifying, and routing construction opportunities to support the sales team. This position is responsible for monitoring bid‑notification software, reviewing bid documentation, managing submittals and O&M documentation, and vetting inbound leads. The ideal candidate is detail‑oriented, organized, and comfortable working with technical documentation while collaborating with sales and operations. Core Responsibilities
Bid Monitoring & Opportunity Review
Monitor ConstructConnect (and other bid platforms as applicable) for newly released and upcoming bid opportunities Review bid documents, specifications, and drawings to determine project fit, scope alignment, and sales potential Identify key deadlines, requirements, and risks associated with each opportunity Summarize findings and recommendations for sales leadership and assigned salespeople Lead Qualification & Assignment
Vet inbound leads from various sources (software platforms, email, referrals, marketing campaigns, etc.) Assess lead quality, project scope, geographic fit, and timeline Assign qualified opportunities to the appropriate salesperson based on territory, expertise, or workload Track lead status and ensure timely follow‑up by the sales team Submittals & O&M Documentation
Compile and organize project submittals in accordance with bid and contract requirements Assemble, review, and maintain Operations & Maintenance (O&M) manuals Ensure documentation is accurate, complete, and submitted on time Maintain standardized templates and documentation processes Data Management & Reporting
Maintain accurate records of opportunities, bid activity, and assignments within CRM or tracking systems Support reporting on bid volume, win/loss trends, and opportunity pipeline Assist with process improvements to increase efficiency and consistency Cross‑Functional Support
Coordinate with sales, engineering, and operations teams to gather required information Serve as a central point of communication for bid and lead‑related questions Support special projects related to market research or process optimization as needed Minimum Qualifications
2+ years of experience in construction administration, sales support, estimating support, or a related role Familiarity with construction bid documents, specifications, and drawings Strong organizational skills with the ability to manage multiple deadlines High attention to detail and accuracy Proficiency in Microsoft Office (Excel, Word, Outlook) Preferred
Experience working with CRM systems Experience using bid platforms such as ConstructConnect (or similar) Knowledge of submittals and O&M documentation processes Prior experience supporting a construction market sales or estimating team Skills & Competencies
Analytical mindset with the ability to quickly assess project viability Clear written and verbal communication Strong time management and prioritization skills Ability to work independently while collaborating across teams Process‑driven with a continuous improvement mindset Success in This Role Looks Like
High‑quality, well‑qualified opportunities consistently routed to the right salespeople Timely and accurate bid reviews and documentation On‑time, complete submittals and O&M packages Improved visibility and organization of the opportunity pipeline Increased efficiency and reduced administrative burden on the sales team Essential duties and responsibilities" describe those functions considered to be essential to the performance of the job. All requirements may be modified to reasonably accommodate individuals with disabilities. CEC is an Affirmative Action/Equal Opportunity Employer
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The Construction Market Administrator plays a critical role in identifying, qualifying, and routing construction opportunities to support the sales team. This position is responsible for monitoring bid‑notification software, reviewing bid documentation, managing submittals and O&M documentation, and vetting inbound leads. The ideal candidate is detail‑oriented, organized, and comfortable working with technical documentation while collaborating with sales and operations. Core Responsibilities
Bid Monitoring & Opportunity Review
Monitor ConstructConnect (and other bid platforms as applicable) for newly released and upcoming bid opportunities Review bid documents, specifications, and drawings to determine project fit, scope alignment, and sales potential Identify key deadlines, requirements, and risks associated with each opportunity Summarize findings and recommendations for sales leadership and assigned salespeople Lead Qualification & Assignment
Vet inbound leads from various sources (software platforms, email, referrals, marketing campaigns, etc.) Assess lead quality, project scope, geographic fit, and timeline Assign qualified opportunities to the appropriate salesperson based on territory, expertise, or workload Track lead status and ensure timely follow‑up by the sales team Submittals & O&M Documentation
Compile and organize project submittals in accordance with bid and contract requirements Assemble, review, and maintain Operations & Maintenance (O&M) manuals Ensure documentation is accurate, complete, and submitted on time Maintain standardized templates and documentation processes Data Management & Reporting
Maintain accurate records of opportunities, bid activity, and assignments within CRM or tracking systems Support reporting on bid volume, win/loss trends, and opportunity pipeline Assist with process improvements to increase efficiency and consistency Cross‑Functional Support
Coordinate with sales, engineering, and operations teams to gather required information Serve as a central point of communication for bid and lead‑related questions Support special projects related to market research or process optimization as needed Minimum Qualifications
2+ years of experience in construction administration, sales support, estimating support, or a related role Familiarity with construction bid documents, specifications, and drawings Strong organizational skills with the ability to manage multiple deadlines High attention to detail and accuracy Proficiency in Microsoft Office (Excel, Word, Outlook) Preferred
Experience working with CRM systems Experience using bid platforms such as ConstructConnect (or similar) Knowledge of submittals and O&M documentation processes Prior experience supporting a construction market sales or estimating team Skills & Competencies
Analytical mindset with the ability to quickly assess project viability Clear written and verbal communication Strong time management and prioritization skills Ability to work independently while collaborating across teams Process‑driven with a continuous improvement mindset Success in This Role Looks Like
High‑quality, well‑qualified opportunities consistently routed to the right salespeople Timely and accurate bid reviews and documentation On‑time, complete submittals and O&M packages Improved visibility and organization of the opportunity pipeline Increased efficiency and reduced administrative burden on the sales team Essential duties and responsibilities" describe those functions considered to be essential to the performance of the job. All requirements may be modified to reasonably accommodate individuals with disabilities. CEC is an Affirmative Action/Equal Opportunity Employer
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