Executive Assistant / Personal Assistant (EA/PA) — CEO-Level Support
Location: Austin, TX (In-Person)
We are hiring an Executive Assistant / Personal Assistant (EA/PA) to support a high-profile executives across business and personal priorities. This is a very high-trust role requiring excellent judgment, discretion, responsiveness, and execution.
This position requires the candidate to be flexible, including availability outside standard business hours as needed.
Location & Travel
Based in
Austin, TX
with
regular in-person support
Day-to-day locations vary across the Austin area based on schedule and commitments
Must be comfortable driving locally for operational needs (e.g., document/package pickup and drop-off)
Occasional travel with the executive may be required
Responsibilities Executive Support (Business)
Manage and maintain a complex calendar across time zones
Schedule and coordinate meetings, events, and travel
Prioritize inbound requests and protect executive time
Prepare the executive for meetings (agendas, docs, reminders, context)
Handle confidential and sensitive communications with discretion
Needs to be responsive on nights, weekends, and holidays.
Personal Assistant Support (Personal Operations)
Manage professional and personal scheduling and appointments for the executive
Coordinate household staff, vendors, and service providers
Track bills, subscriptions, and recurring administrative tasks
Coordinate home-related logistics (scheduling repairs, deliveries, maintenance)
Run errands, assist with personal shopping
Coordinate medical appointments, childcare coverage and other personal sensitive matters
Email, Communications & Executive Presence
Manage multiple inboxes and triage communications
Draft responses and follow-ups when appropriate
Maintain tracking systems so nothing is missed
Communicate professionally with high-profile contacts and stakeholders
Represent the executive with strong executive presence in person when needed
Spreadsheets, Reporting & Admin Systems
Maintain multiple spreadsheets for expense tracking and reporting (including tax-related organization)
Ensure records are accurate, complete, and organized
Maintain clear systems for recurring administrative workflows
Coordinate with finance team on payments and invoices to vendors
HR and Oversight
Interview nanny, housekeeper candidates
Talk to vendors, contractors, hospitality managers, concierge services
Coordinate with staff and manage employment matters
Qualifications
7+ years supporting senior executives (EA and/or PA)
Experience supporting a high-profile executive (CEO/founder/UHNW or equivalent)
Strong calendar management and scheduling experience
High discretion and strong judgment with confidential matters
High emotional intelligence and strong interpersonal skills
Strong written communication and follow-through
Comfortable managing spreadsheets and operational tracking
Proficiency with Google Workspace (Gmail, Calendar, Docs, Drive, Meet)
Valid driver’s license and comfort driving locally as needed
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We are hiring an Executive Assistant / Personal Assistant (EA/PA) to support a high-profile executives across business and personal priorities. This is a very high-trust role requiring excellent judgment, discretion, responsiveness, and execution.
This position requires the candidate to be flexible, including availability outside standard business hours as needed.
Location & Travel
Based in
Austin, TX
with
regular in-person support
Day-to-day locations vary across the Austin area based on schedule and commitments
Must be comfortable driving locally for operational needs (e.g., document/package pickup and drop-off)
Occasional travel with the executive may be required
Responsibilities Executive Support (Business)
Manage and maintain a complex calendar across time zones
Schedule and coordinate meetings, events, and travel
Prioritize inbound requests and protect executive time
Prepare the executive for meetings (agendas, docs, reminders, context)
Handle confidential and sensitive communications with discretion
Needs to be responsive on nights, weekends, and holidays.
Personal Assistant Support (Personal Operations)
Manage professional and personal scheduling and appointments for the executive
Coordinate household staff, vendors, and service providers
Track bills, subscriptions, and recurring administrative tasks
Coordinate home-related logistics (scheduling repairs, deliveries, maintenance)
Run errands, assist with personal shopping
Coordinate medical appointments, childcare coverage and other personal sensitive matters
Email, Communications & Executive Presence
Manage multiple inboxes and triage communications
Draft responses and follow-ups when appropriate
Maintain tracking systems so nothing is missed
Communicate professionally with high-profile contacts and stakeholders
Represent the executive with strong executive presence in person when needed
Spreadsheets, Reporting & Admin Systems
Maintain multiple spreadsheets for expense tracking and reporting (including tax-related organization)
Ensure records are accurate, complete, and organized
Maintain clear systems for recurring administrative workflows
Coordinate with finance team on payments and invoices to vendors
HR and Oversight
Interview nanny, housekeeper candidates
Talk to vendors, contractors, hospitality managers, concierge services
Coordinate with staff and manage employment matters
Qualifications
7+ years supporting senior executives (EA and/or PA)
Experience supporting a high-profile executive (CEO/founder/UHNW or equivalent)
Strong calendar management and scheduling experience
High discretion and strong judgment with confidential matters
High emotional intelligence and strong interpersonal skills
Strong written communication and follow-through
Comfortable managing spreadsheets and operational tracking
Proficiency with Google Workspace (Gmail, Calendar, Docs, Drive, Meet)
Valid driver’s license and comfort driving locally as needed
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