Senior Executive Assistant DC
Duke Energy, Washington, District Of Columbia, United States, 20599
More Than A Career - A Chance To Make A Difference In People's Lives
Build an exciting, rewarding career with us
help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits. This position is onsite and will require an onsite presence M - F. Position Summary
The Senior Executive Assistant - DC supports the Duke Energy Washington, DC office, reporting to the Executive Vice President and CEO, Duke Energy FL & MW and Chief Corporate Affairs Officer. This role provides executive-level administrative support, assists with efficient department operations, schedules meetings, arranges travel, plans and executes department and external stakeholder events in DC and other jurisdictions, manages subscriptions and invoicing (in accordance with company accounting guidelines and department budget protocol), and coordinates with executive assistants for Federal Government Affairs, Sustainability and Policy teams, as well as senior management committee executive assistants. Responsibilities
Provide executive-level administrative support to the Executive Vice President and CEO, Duke Energy FL & MW and Chief Corporate Affairs Officer, including travel arrangements, scheduling of complex meetings, time reporting, and expense management with proper documentation. Write executive briefs as needed. Monitor monthly budget reports for variances and ensure accurate reconciliation of expenses. Provide support, in partnership with the executive assistant for the Federal Government Affairs, Sustainability, and Policy teams, as necessary for Duke Energy executives visiting Washington from corporate headquarters or service territories. Ensure meeting technology (such as VTC equipment) is available and operational. Oversee management of department's SharePoint site. Provide occasional DC-based administrative support for leaders within the office. Process and streamline invoices Coordinate complex scheduling for executives, including high-level meetings with government officials, industry representatives, and external stakeholders in Washington, DC. Prioritize and manage multiple calendars, ensuring timely preparation and distribution of meeting materials and executive briefs. Plan, organize, and execute department events, fundraisers, and major meetings in DC and other jurisdictions. Arrange travel, accommodations, and arrival logistics for executives and guests, including parking, security check-in, and building access. Serve as a liaison between Duke Energy executives and external organizations, including government agencies, community groups, and industry associations. Facilitate communications and ensure positive, effective interactions with a diverse workforce and external partners. Manage confidential information with integrity and discretion. Demonstrate initiative, problem-solving skills, and the ability to work independently in a fast-paced, demanding environment. Basic/Required Qualifications:
Bachelor's degree In addition to bachelor's degree, two (2) years minimum related work experience, must include experience in federal or state policy Desired Qualifications:
Experience in energy policy and drafting executive briefs Experience working with Microsoft Office products, including Outlook, Excel, Word, and PowerPoint Ability to positively and effectively interact and communicate, both verbally and in writing, with a professional and culturally diverse workforce as well as with those external to Duke Energy, such as community-based organizational groups, industry-related organizations, government agencies, etc. Self-motivated; takes initiative to maintain productivity with minimal oversight Demonstrated ability to build working relationships with all levels of organization
inside and outside of Duke Energy Demonstrated ability to manage confidential information with integrity Thorough knowledge of Duke Energy organization, policies and procedures Experience with and thorough understanding of compiling and managing team expense reports Experience with reconciling budgets A demonstrated initiative with strong problem-solving skills Demonstrated ability to communicate (both written and oral) in a clear, concise and effective manner Experience working in a fast-paced, demanding, and collaborative environment with changing conditions Working Conditions:
May require flexibility in work hours or locations May require some travel
less than 10% May be required to work overtime Onsite Mobility Classification
Work will be performed in the Washington D.C. office Compensation (annual) $ 95,000-115,000 Compensation is determined based on a variety of factors, including but not limited to: responsibilities of role, years of related experience, and internal equity. Compensation amount may come in at any point of the range listed. Travel Requirements
5-15% Relocation Assistance Provided (as applicable)
No Represented/Union Position
No Visa Sponsored Position
No
Build an exciting, rewarding career with us
help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits. This position is onsite and will require an onsite presence M - F. Position Summary
The Senior Executive Assistant - DC supports the Duke Energy Washington, DC office, reporting to the Executive Vice President and CEO, Duke Energy FL & MW and Chief Corporate Affairs Officer. This role provides executive-level administrative support, assists with efficient department operations, schedules meetings, arranges travel, plans and executes department and external stakeholder events in DC and other jurisdictions, manages subscriptions and invoicing (in accordance with company accounting guidelines and department budget protocol), and coordinates with executive assistants for Federal Government Affairs, Sustainability and Policy teams, as well as senior management committee executive assistants. Responsibilities
Provide executive-level administrative support to the Executive Vice President and CEO, Duke Energy FL & MW and Chief Corporate Affairs Officer, including travel arrangements, scheduling of complex meetings, time reporting, and expense management with proper documentation. Write executive briefs as needed. Monitor monthly budget reports for variances and ensure accurate reconciliation of expenses. Provide support, in partnership with the executive assistant for the Federal Government Affairs, Sustainability, and Policy teams, as necessary for Duke Energy executives visiting Washington from corporate headquarters or service territories. Ensure meeting technology (such as VTC equipment) is available and operational. Oversee management of department's SharePoint site. Provide occasional DC-based administrative support for leaders within the office. Process and streamline invoices Coordinate complex scheduling for executives, including high-level meetings with government officials, industry representatives, and external stakeholders in Washington, DC. Prioritize and manage multiple calendars, ensuring timely preparation and distribution of meeting materials and executive briefs. Plan, organize, and execute department events, fundraisers, and major meetings in DC and other jurisdictions. Arrange travel, accommodations, and arrival logistics for executives and guests, including parking, security check-in, and building access. Serve as a liaison between Duke Energy executives and external organizations, including government agencies, community groups, and industry associations. Facilitate communications and ensure positive, effective interactions with a diverse workforce and external partners. Manage confidential information with integrity and discretion. Demonstrate initiative, problem-solving skills, and the ability to work independently in a fast-paced, demanding environment. Basic/Required Qualifications:
Bachelor's degree In addition to bachelor's degree, two (2) years minimum related work experience, must include experience in federal or state policy Desired Qualifications:
Experience in energy policy and drafting executive briefs Experience working with Microsoft Office products, including Outlook, Excel, Word, and PowerPoint Ability to positively and effectively interact and communicate, both verbally and in writing, with a professional and culturally diverse workforce as well as with those external to Duke Energy, such as community-based organizational groups, industry-related organizations, government agencies, etc. Self-motivated; takes initiative to maintain productivity with minimal oversight Demonstrated ability to build working relationships with all levels of organization
inside and outside of Duke Energy Demonstrated ability to manage confidential information with integrity Thorough knowledge of Duke Energy organization, policies and procedures Experience with and thorough understanding of compiling and managing team expense reports Experience with reconciling budgets A demonstrated initiative with strong problem-solving skills Demonstrated ability to communicate (both written and oral) in a clear, concise and effective manner Experience working in a fast-paced, demanding, and collaborative environment with changing conditions Working Conditions:
May require flexibility in work hours or locations May require some travel
less than 10% May be required to work overtime Onsite Mobility Classification
Work will be performed in the Washington D.C. office Compensation (annual) $ 95,000-115,000 Compensation is determined based on a variety of factors, including but not limited to: responsibilities of role, years of related experience, and internal equity. Compensation amount may come in at any point of the range listed. Travel Requirements
5-15% Relocation Assistance Provided (as applicable)
No Represented/Union Position
No Visa Sponsored Position
No