JOB SUMMARY
Reporting directly to a Purchasing Manager, responsible for performing intermediate purchasing tasks that support the daily operations of the Williamson County Purchasing Department.
EXAMPLES OF WORK PERFORMED
Assures that anticipated expenditures are legal/properly authorized and best value is achieved for purchases prior to encumbering funds
Analyzes high volume materials and services to determine the best sourcing strategy between competitive bid and cooperative purchasing methods
Works with vendors/contractors to aid their understanding of the purchasing requirements for local governmental entities
Prepares and administers invitation for bid process by performing research and review and revision of specifications provided by end-users
Reviews and analyzes vendor award information and processes award recommendation for Commissioners Court
Processes requisitions and approvals of purchase orders up to $50,000
Researches, reviews, and assists in the development of contracts, and prepares for agenda item placement
Serves as primary contact for internal and external customers on solicitations and purchase agreements during the solicitation process
Reviews and collects supporting documentation for requisition approval processing
Collaborates with legal department and county Budget/Auditor offices to ensure expenditures are properly authorized
Coordinates and schedules procurement card distribution appointments
Performs quality control of various documents and ensures they meet purchasing policies and compliance implemented by federal, state, and local laws
Reviews and processes asset transfer and disposal requests and prepares asset sales agreements for Commissioners Court agenda placement
Prepares monthly asset reporting for Commissioners Court agenda placement
Coordinates annual asset audit
Maintains all electronic and physical purchasing files
Provides customer service to customers and staff via telephone, email or in person
Attends all meetings and trainings, as required
Performs special duties as assigned
ORGANIZATION RELATIONSHIPS
Reports directly to – Purchasing Manager
Direct Reports – No
PHYSICAL DEMANDS
Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
Position involves safely operating a motor vehicle
ENVIRONMENTAL FACTORS
Work is primarily indoors in an air-conditioned environment
Travel between work sites, as required
IRREGULAR HOURS
Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
May be deemed essential personnel in the event of an emergency
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
MINIMUM QUALIFICATIONS
High school diploma or equivalent and four (4) years of purchasing related experience (i.e., finance, accounting, etc.) OR an equivalent combination of education and experience
Knowledge of local, state, and federal government finance practices
Working knowledge of Microsoft Office Suite
LICENSES AND CERTIFICATIONS Required within thirty (30) days of employment
Valid Texas driver’s license
PREFERRED QUALIFICATIONS
Associate degree in a related field
Two (2) year of public purchasing experience in a government capacity
Knowledge of Enterprise Resource Planning purchasing software (ERP) including Oracle
Proficient data entry skills with the ability to type up to 55 words per minute
National Purchasing Association Certification
EMPLOYMENT TESTING Employment is contingent on passing any post-offer pre-employment screening as listed below:
Criminal background check: Yes
Motor Vehicle Record check: Yes
Drug screening: No
Physical exam: No
Psychological exam: No
Additional: N/A
SUPPLEMENTAL INFORMATION A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilco.org/hr.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
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EXAMPLES OF WORK PERFORMED
Assures that anticipated expenditures are legal/properly authorized and best value is achieved for purchases prior to encumbering funds
Analyzes high volume materials and services to determine the best sourcing strategy between competitive bid and cooperative purchasing methods
Works with vendors/contractors to aid their understanding of the purchasing requirements for local governmental entities
Prepares and administers invitation for bid process by performing research and review and revision of specifications provided by end-users
Reviews and analyzes vendor award information and processes award recommendation for Commissioners Court
Processes requisitions and approvals of purchase orders up to $50,000
Researches, reviews, and assists in the development of contracts, and prepares for agenda item placement
Serves as primary contact for internal and external customers on solicitations and purchase agreements during the solicitation process
Reviews and collects supporting documentation for requisition approval processing
Collaborates with legal department and county Budget/Auditor offices to ensure expenditures are properly authorized
Coordinates and schedules procurement card distribution appointments
Performs quality control of various documents and ensures they meet purchasing policies and compliance implemented by federal, state, and local laws
Reviews and processes asset transfer and disposal requests and prepares asset sales agreements for Commissioners Court agenda placement
Prepares monthly asset reporting for Commissioners Court agenda placement
Coordinates annual asset audit
Maintains all electronic and physical purchasing files
Provides customer service to customers and staff via telephone, email or in person
Attends all meetings and trainings, as required
Performs special duties as assigned
ORGANIZATION RELATIONSHIPS
Reports directly to – Purchasing Manager
Direct Reports – No
PHYSICAL DEMANDS
Position involves prolonged sitting at a workstation, visual examination of documents, reaching, walking, twisting, bending, standing and occasional lifting/carrying
Position involves safely operating a motor vehicle
ENVIRONMENTAL FACTORS
Work is primarily indoors in an air-conditioned environment
Travel between work sites, as required
IRREGULAR HOURS
Work outside of the normal office hours (Monday-Friday 8 a.m. to 5 p.m.) may be required
May be deemed essential personnel in the event of an emergency
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
MINIMUM QUALIFICATIONS
High school diploma or equivalent and four (4) years of purchasing related experience (i.e., finance, accounting, etc.) OR an equivalent combination of education and experience
Knowledge of local, state, and federal government finance practices
Working knowledge of Microsoft Office Suite
LICENSES AND CERTIFICATIONS Required within thirty (30) days of employment
Valid Texas driver’s license
PREFERRED QUALIFICATIONS
Associate degree in a related field
Two (2) year of public purchasing experience in a government capacity
Knowledge of Enterprise Resource Planning purchasing software (ERP) including Oracle
Proficient data entry skills with the ability to type up to 55 words per minute
National Purchasing Association Certification
EMPLOYMENT TESTING Employment is contingent on passing any post-offer pre-employment screening as listed below:
Criminal background check: Yes
Motor Vehicle Record check: Yes
Drug screening: No
Physical exam: No
Psychological exam: No
Additional: N/A
SUPPLEMENTAL INFORMATION A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) calendar days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilco.org/hr.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
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