The Coordinator, Marketing Events supports the planning, execution, and follow-up of Candela’s webinars, podcasts, and live events. This role ensures seamless logistics, clear communication, and strong engagement across in-person and virtual programs. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, collaborative environment. This is an individual contributor position.
Essential Job Responsibilities
Webinar Management
Coordinate end-to-end webinar planning, speaker logistics, and post-event follow-up.
Manage ON24 platform setup, including console build, quality assurance, recording uploads, and live webinar execution.
Compile and analyze webinar performance metrics such as registrations, attendance, and conversion rates.
Create post-event summary reports for internal teams and brand managers.
Partner with creative and digital teams to ensure all assets meet brand and compliance standards.
Podcast Production
Support pre-production planning, scheduling, and recording logistics.
Manage podcast guest coordination, prep calls, and recording sessions.
Assist with editing, transcription, and captioning for episodes.
Upload episodes to internal platforms and coordinate social media promotion.
Track and summarize listener analytics and audience feedback.
Demo Device Coordination
Coordinate the shipping and receipt of demo devices for tradeshows and workshops.
Manage scheduling for Field Service Engineers (FSEs) and device deliveries.
Order and track consumables as needed for event demonstrations.
Cross-Functional Collaboration
Process and track purchase orders, invoices, and event budgets.
Assist with planning, logistics, and on-site support for Candela workshops and ACE programs.
Manage speaker logistics, including invitations, bios, honoraria forms, travel coordination, and slide deck collection.
Maintain an updated master calendar of all webinars, workshops, and speaking engagements.
Keep internal systems (Smartsheet, SharePoint, Lytho, Airtable) updated with event details and deliverables.
Maintain event trackers, budget sheets, and purchase order logs.
Knowledge/Educational Requirements
Bachelor’s degree in Marketing, Communications, Event Management, or related field preferred.
Minimum of 2 years of experience in event coordination, marketing operations, or webinar management.
Strong organizational and communication skills with exceptional attention to detail.
Proficiency with event/webinar platforms (e.g., ON24, Zoom, Cvent) and productivity tools (Smartsheet, SharePoint, or similar).
Ability to manage multiple projects simultaneously and meet tight deadlines.
Able to travel to support live events and workshops.
Works effectively within a matrixed, global organization; builds internal/external relations, demonstrated influencing, and collaboration skills sets to drive decisions, and establish credibility.
Able to work in an environment where sharing responsibility for success and failure of others on the team.
Conversant in the English language, verbal/written communication; exhibits excellent presentation, analytical and organizational skills.
Good Microsoft Office skills, demonstrated command of Word, Excel, PowerPoint.
This job description is not all inclusive and is intended to capture a majority of the job functions. Special projects and other tasks may be required by management.
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Essential Job Responsibilities
Webinar Management
Coordinate end-to-end webinar planning, speaker logistics, and post-event follow-up.
Manage ON24 platform setup, including console build, quality assurance, recording uploads, and live webinar execution.
Compile and analyze webinar performance metrics such as registrations, attendance, and conversion rates.
Create post-event summary reports for internal teams and brand managers.
Partner with creative and digital teams to ensure all assets meet brand and compliance standards.
Podcast Production
Support pre-production planning, scheduling, and recording logistics.
Manage podcast guest coordination, prep calls, and recording sessions.
Assist with editing, transcription, and captioning for episodes.
Upload episodes to internal platforms and coordinate social media promotion.
Track and summarize listener analytics and audience feedback.
Demo Device Coordination
Coordinate the shipping and receipt of demo devices for tradeshows and workshops.
Manage scheduling for Field Service Engineers (FSEs) and device deliveries.
Order and track consumables as needed for event demonstrations.
Cross-Functional Collaboration
Process and track purchase orders, invoices, and event budgets.
Assist with planning, logistics, and on-site support for Candela workshops and ACE programs.
Manage speaker logistics, including invitations, bios, honoraria forms, travel coordination, and slide deck collection.
Maintain an updated master calendar of all webinars, workshops, and speaking engagements.
Keep internal systems (Smartsheet, SharePoint, Lytho, Airtable) updated with event details and deliverables.
Maintain event trackers, budget sheets, and purchase order logs.
Knowledge/Educational Requirements
Bachelor’s degree in Marketing, Communications, Event Management, or related field preferred.
Minimum of 2 years of experience in event coordination, marketing operations, or webinar management.
Strong organizational and communication skills with exceptional attention to detail.
Proficiency with event/webinar platforms (e.g., ON24, Zoom, Cvent) and productivity tools (Smartsheet, SharePoint, or similar).
Ability to manage multiple projects simultaneously and meet tight deadlines.
Able to travel to support live events and workshops.
Works effectively within a matrixed, global organization; builds internal/external relations, demonstrated influencing, and collaboration skills sets to drive decisions, and establish credibility.
Able to work in an environment where sharing responsibility for success and failure of others on the team.
Conversant in the English language, verbal/written communication; exhibits excellent presentation, analytical and organizational skills.
Good Microsoft Office skills, demonstrated command of Word, Excel, PowerPoint.
This job description is not all inclusive and is intended to capture a majority of the job functions. Special projects and other tasks may be required by management.
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