Executive and Personal Assistant
Frontline Source Group - Nationwide Staffing & Executive Search, Austin, Texas, us, 78716
Our client is seeking a highly organized and detail-oriented Executive and Personal Assistant to provide dedicated support to two senior leaders within their private equity team in Austin, Texas. This direct-hire role requires exceptional professionalism, strong judgment, and the ability to manage complex schedules, travel, and daily operational needs with discretion.
Company Profile
Well-established and growing private equity firm
Manages multi-million-dollar investments and partners with high-level executives and entrepreneurs across industries
Known for an entrepreneurial spirit, collaborative culture, and strong track record of success
Executive and Personal Assistant Role
This role is ideal for a proactive, polished, and resourceful professional who excels in a fast-paced, dynamic environment.
Manage complex and frequently changing calendars for two senior leaders, including internal and external meetings across multiple time zones
Coordinate domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries
Handle booking and expense reporting as a core responsibility
Provide daily executive support, ensuring timely follow-through and accuracy on commitments
Act as a communications liaison, drafting, reviewing, and managing correspondence on behalf of executives
Prepare agendas, meeting materials, and ensure follow-up actions are completed
Provide occasional personal support, including errands, reservations, and ad hoc requests to help executives focus on core priorities
Coordinate with internal teams and external vendors to ensure smooth office operations
Support special projects with light research, data organization, and other assigned tasks
Executive and Personal Assistant Background Profile
3+ years of Executive Assistant or Personal Assistant experience supporting senior executives highly preferred
Experience in financial services, private equity, or professional services preferred; candidates from other high-demand industries will be considered
Strong organizational skills with the ability to manage shifting priorities and deadlines
Excellent attention to detail, accuracy, and follow-through
Professional demeanor with strong interpersonal skills and a polished, approachable presence
Strong written and verbal communication skills
Proficiency with Microsoft Office Suite, Outlook, and modern collaboration tools
Features and Benefits
Generous PTO and paid holidays
Retirement savings plan with employer contributions
Fast-paced work environment with exposure to private equity and financial services
Direct access to senior leadership and a pivotal role in executive support
Collaborative, professional team culture that values accuracy, reliability, and initiative
#J-18808-Ljbffr
Company Profile
Well-established and growing private equity firm
Manages multi-million-dollar investments and partners with high-level executives and entrepreneurs across industries
Known for an entrepreneurial spirit, collaborative culture, and strong track record of success
Executive and Personal Assistant Role
This role is ideal for a proactive, polished, and resourceful professional who excels in a fast-paced, dynamic environment.
Manage complex and frequently changing calendars for two senior leaders, including internal and external meetings across multiple time zones
Coordinate domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries
Handle booking and expense reporting as a core responsibility
Provide daily executive support, ensuring timely follow-through and accuracy on commitments
Act as a communications liaison, drafting, reviewing, and managing correspondence on behalf of executives
Prepare agendas, meeting materials, and ensure follow-up actions are completed
Provide occasional personal support, including errands, reservations, and ad hoc requests to help executives focus on core priorities
Coordinate with internal teams and external vendors to ensure smooth office operations
Support special projects with light research, data organization, and other assigned tasks
Executive and Personal Assistant Background Profile
3+ years of Executive Assistant or Personal Assistant experience supporting senior executives highly preferred
Experience in financial services, private equity, or professional services preferred; candidates from other high-demand industries will be considered
Strong organizational skills with the ability to manage shifting priorities and deadlines
Excellent attention to detail, accuracy, and follow-through
Professional demeanor with strong interpersonal skills and a polished, approachable presence
Strong written and verbal communication skills
Proficiency with Microsoft Office Suite, Outlook, and modern collaboration tools
Features and Benefits
Generous PTO and paid holidays
Retirement savings plan with employer contributions
Fast-paced work environment with exposure to private equity and financial services
Direct access to senior leadership and a pivotal role in executive support
Collaborative, professional team culture that values accuracy, reliability, and initiative
#J-18808-Ljbffr