Human Resources Administrative Assistant
Under the general supervision of the Director of Human Resources for activities associated with the human resources department on any administrative needs. Essential Duties and Responsibilities
Maintain accurate, current, and compliant HR and payroll forms; ensure all documents are properly stocked, updated, and organized. Administer the employee identification badge system, including issuance, replacement, and access coordination. Create, audit, and maintain new hire personnel files to ensure payroll, benefits, and compliance documentation is complete prior to filing. Process all termination paperwork timely and accurately, including retrieval and purging of I-9 documentation in accordance with retention requirements. Enter and maintain all payroll-related employee data in the payroll system, including W-4 changes, address updates, and direct deposit information. Manage time and attendance data for each payroll cycle, including reviewing, correcting, and approving missed punches and time-off requests. Train employees on timekeeping systems, ESS functionality, and payroll-related self-service processes. Monitor attendance point systems and disciplinary actions; ensure accurate tracking, documentation, and timely closure within the system. Scan, upload, and maintain disciplinary documentation and close related actions in the attendance/point tracking system. Prepare and distribute monthly insurance enrollment packets for new hires and coordinate timely submission to carriers. Reconcile monthly insurance invoices to payroll and enrollment records; identify discrepancies and coordinate corrections as needed. Maintain employee personnel files in compliance with company policy and legal recordkeeping requirements. Serve as point of contact for vending machine issues and coordinate resolution with external vendors. Order and manage office supplies for the Human Resources department, ensuring uninterrupted payroll and HR operations. Translate HR and payroll-related documents as needed to support employee understanding and compliance. Maintain required postings and communications on employee bulletin boards in accordance with labor law requirements. Process and respond to employment verification requests accurately and within required timelines. Other duties as assigned. Supervisory responsibilities: None Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. Ability to work well with others. Ability to communicate effectively both written and orally. Ability to effectively shift back and forth between 2 or more activities or sources of information. Knowledge of use of a wide variety of measuring instruments and experience with Microsoft Office, Word, Excel, etc. Education and/or Experience
1-3 years in human resources, industrial relation or a related and 1-2 years experience in a manufacturing environment; or any equivalent combination of experience and training that provides the required knowledge, skill and abilities. Language Skills
Ability to effectively read, write and communicate in English. Must be able to communicate effectively as indicated by the need of the audience. Ability to communicate in Spanish is preferred but not required. Mathematical/Financial Skills
Works with significant deadlines that can result in a disruption to projects, service or products that impact operational cost and/or revenue. Able to apply mathematical concepts such as percentages, ratios, fractions and proportions. Reasoning Ability
Ability to apply general knowledge of Human Resource regulations and policies to analyze and resolve problems. Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. May require unassisted lifting for variety of objects for various positions which range up to 35 pounds. Full time regular position that works Monday through Friday, generally 8 hours per day. Travel is not required for this position. Work Environment
The office environment is typically climate controlled of 68F to 72F and clean, with normal air contaminants, such as dust, typically found in an office environment The indoor production environment is climate-controlled of -40F to 45F with regular exposure to prolonged noise While in the production area, all employees are required to wear Personal Protective Equipment (PPE) to include hair and beard nets, rubber soled shoes, smocks, hearing protection and hard hats.
Under the general supervision of the Director of Human Resources for activities associated with the human resources department on any administrative needs. Essential Duties and Responsibilities
Maintain accurate, current, and compliant HR and payroll forms; ensure all documents are properly stocked, updated, and organized. Administer the employee identification badge system, including issuance, replacement, and access coordination. Create, audit, and maintain new hire personnel files to ensure payroll, benefits, and compliance documentation is complete prior to filing. Process all termination paperwork timely and accurately, including retrieval and purging of I-9 documentation in accordance with retention requirements. Enter and maintain all payroll-related employee data in the payroll system, including W-4 changes, address updates, and direct deposit information. Manage time and attendance data for each payroll cycle, including reviewing, correcting, and approving missed punches and time-off requests. Train employees on timekeeping systems, ESS functionality, and payroll-related self-service processes. Monitor attendance point systems and disciplinary actions; ensure accurate tracking, documentation, and timely closure within the system. Scan, upload, and maintain disciplinary documentation and close related actions in the attendance/point tracking system. Prepare and distribute monthly insurance enrollment packets for new hires and coordinate timely submission to carriers. Reconcile monthly insurance invoices to payroll and enrollment records; identify discrepancies and coordinate corrections as needed. Maintain employee personnel files in compliance with company policy and legal recordkeeping requirements. Serve as point of contact for vending machine issues and coordinate resolution with external vendors. Order and manage office supplies for the Human Resources department, ensuring uninterrupted payroll and HR operations. Translate HR and payroll-related documents as needed to support employee understanding and compliance. Maintain required postings and communications on employee bulletin boards in accordance with labor law requirements. Process and respond to employment verification requests accurately and within required timelines. Other duties as assigned. Supervisory responsibilities: None Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions. Ability to work well with others. Ability to communicate effectively both written and orally. Ability to effectively shift back and forth between 2 or more activities or sources of information. Knowledge of use of a wide variety of measuring instruments and experience with Microsoft Office, Word, Excel, etc. Education and/or Experience
1-3 years in human resources, industrial relation or a related and 1-2 years experience in a manufacturing environment; or any equivalent combination of experience and training that provides the required knowledge, skill and abilities. Language Skills
Ability to effectively read, write and communicate in English. Must be able to communicate effectively as indicated by the need of the audience. Ability to communicate in Spanish is preferred but not required. Mathematical/Financial Skills
Works with significant deadlines that can result in a disruption to projects, service or products that impact operational cost and/or revenue. Able to apply mathematical concepts such as percentages, ratios, fractions and proportions. Reasoning Ability
Ability to apply general knowledge of Human Resource regulations and policies to analyze and resolve problems. Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. May require unassisted lifting for variety of objects for various positions which range up to 35 pounds. Full time regular position that works Monday through Friday, generally 8 hours per day. Travel is not required for this position. Work Environment
The office environment is typically climate controlled of 68F to 72F and clean, with normal air contaminants, such as dust, typically found in an office environment The indoor production environment is climate-controlled of -40F to 45F with regular exposure to prolonged noise While in the production area, all employees are required to wear Personal Protective Equipment (PPE) to include hair and beard nets, rubber soled shoes, smocks, hearing protection and hard hats.