Enterprise Director Document Management
Atrium Health, Milwaukee, Wisconsin, United States, 53244
Overview
Department:
10132 Enterprise Corporate - Quality Management and Regulatory
Status:
Full time
Benefits Eligible:
Yes
Hours Per Week:
40
Schedule Details/Additional Information:
Education: Master’s Degree in public health nursing, healthcare administration, or related field Experience: 5-10 years of progressive experience in quality or healthcare risk management within a complex healthcare setting
Pay Range:
$66.85 - $100.30
Major Responsibilities Leadership and Collaboration
Provide strategic leadership on document management, provide expert guidance on strategy, while mitigating regulatory risks.
Lead and mentor a team of document management professionals, policy coordinators, and administrative staff; collaborate with clinical and operational leaders to ensure alignment and integration of document management practices.
Report on key performance indicators and improvement initiatives to executive leadership.
Policy System Oversight
Lead the management and continuous improvement of the organization’s policy management system and related tools; ensure timely review, approval, and dissemination of policies, procedures, and guidelines.
Monitor compliance with policy development and maintenance timelines and standards.
Regulatory Compliance
Ensure all documentation practices meet applicable federal, state, and local healthcare regulations (e.g., Joint Commission, CMS, etc.) and accreditation standards.
Coordinate regulatory reviews and readiness assessments related to document and policy management.
Serve as the primary point of contact for regulatory bodies on document management matters.
Tools, Training, and Education
Manage the electronic document solution and its related processes, including oversight of access and downtime procedures.
Develop and deliver training programs for staff on document management processes, tools, and regulatory requirements while promoting a culture of compliance and continuous improvement through ongoing education and support.
Partner with service line leaders to develop and implement enterprise-wide quality strategies.
Minimum Job Requirements Education
Master’s degree in public health, nursing, healthcare administration, or a related field is required
Experience
Minimum 5-10 years of progressive experience in quality or healthcare risk management within a complex healthcare setting
Knowledge / Skills / Abilities
Proven ability to inspire and mobilize interdisciplinary teams toward shared goals, build consensus, and foster alignment across multidisciplinary teams and diverse stakeholder groups.
Exceptional verbal, written, and presentation skills, with the ability to convey complex concepts clearly and persuasively to diverse audiences.
Advanced proficiency in data analysis, problem-solving, and translating insights into actionable improvement strategies.
Skilled at building effective partnerships and navigating organizational dynamics to achieve patient safety objectives.
Commitment to ethical standards, confidentiality, and continuous learning.
Proficient in project management and continuous improvement methodologies, with a track record of delivering measurable results.
Demonstrated emotional intelligence, integrity, and discretion when navigating sensitive topics such as patient harm, regulatory risk, and cultural readiness.
Adept at navigating ambiguity and shifting priorities with resilience, sound judgment, and a solutions-oriented mindset.
Experience leading teams, mentoring leaders, and driving cross-functional collaboration across multiple levels of an organization.
Physical Requirements And Working Conditions
Requires regular travel across Advocate Health facilities and regions to engage with local leaders, support operational execution, and assess program effectiveness on-site.
Operates in both clinical and administrative environments, with occasional exposure to healthcare settings.
Preferred Job Requirements Note:
All responsibilities and requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.
Our Commitment to You Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:
Compensation
Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions
Opportunity for annual increases based on performance
Benefits And More
Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and short- and long-term disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
About Advocate Health Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. It services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health is committed to providing equitable care for all, with more than $6 billion in annual community benefits.
The leader of Document Management is a key leadership role responsible for the strategic oversight and operational excellence of the organization’s document management system. This individual ensures that all policies, procedures, guidelines, and other critical documents are effectively governed, maintained, and aligned with organizational goals and regulatory requirements. The Director will drive the adoption of best practices and innovative solutions in document management, ensuring accessibility, accuracy, and compliance across the enterprise. This role works with leaders and senior executives throughout the organization on building, maintaining, and executing on their documents. This leader has responsibility and oversight for the central electronic document system and its related processes.
#J-18808-Ljbffr
10132 Enterprise Corporate - Quality Management and Regulatory
Status:
Full time
Benefits Eligible:
Yes
Hours Per Week:
40
Schedule Details/Additional Information:
Education: Master’s Degree in public health nursing, healthcare administration, or related field Experience: 5-10 years of progressive experience in quality or healthcare risk management within a complex healthcare setting
Pay Range:
$66.85 - $100.30
Major Responsibilities Leadership and Collaboration
Provide strategic leadership on document management, provide expert guidance on strategy, while mitigating regulatory risks.
Lead and mentor a team of document management professionals, policy coordinators, and administrative staff; collaborate with clinical and operational leaders to ensure alignment and integration of document management practices.
Report on key performance indicators and improvement initiatives to executive leadership.
Policy System Oversight
Lead the management and continuous improvement of the organization’s policy management system and related tools; ensure timely review, approval, and dissemination of policies, procedures, and guidelines.
Monitor compliance with policy development and maintenance timelines and standards.
Regulatory Compliance
Ensure all documentation practices meet applicable federal, state, and local healthcare regulations (e.g., Joint Commission, CMS, etc.) and accreditation standards.
Coordinate regulatory reviews and readiness assessments related to document and policy management.
Serve as the primary point of contact for regulatory bodies on document management matters.
Tools, Training, and Education
Manage the electronic document solution and its related processes, including oversight of access and downtime procedures.
Develop and deliver training programs for staff on document management processes, tools, and regulatory requirements while promoting a culture of compliance and continuous improvement through ongoing education and support.
Partner with service line leaders to develop and implement enterprise-wide quality strategies.
Minimum Job Requirements Education
Master’s degree in public health, nursing, healthcare administration, or a related field is required
Experience
Minimum 5-10 years of progressive experience in quality or healthcare risk management within a complex healthcare setting
Knowledge / Skills / Abilities
Proven ability to inspire and mobilize interdisciplinary teams toward shared goals, build consensus, and foster alignment across multidisciplinary teams and diverse stakeholder groups.
Exceptional verbal, written, and presentation skills, with the ability to convey complex concepts clearly and persuasively to diverse audiences.
Advanced proficiency in data analysis, problem-solving, and translating insights into actionable improvement strategies.
Skilled at building effective partnerships and navigating organizational dynamics to achieve patient safety objectives.
Commitment to ethical standards, confidentiality, and continuous learning.
Proficient in project management and continuous improvement methodologies, with a track record of delivering measurable results.
Demonstrated emotional intelligence, integrity, and discretion when navigating sensitive topics such as patient harm, regulatory risk, and cultural readiness.
Adept at navigating ambiguity and shifting priorities with resilience, sound judgment, and a solutions-oriented mindset.
Experience leading teams, mentoring leaders, and driving cross-functional collaboration across multiple levels of an organization.
Physical Requirements And Working Conditions
Requires regular travel across Advocate Health facilities and regions to engage with local leaders, support operational execution, and assess program effectiveness on-site.
Operates in both clinical and administrative environments, with occasional exposure to healthcare settings.
Preferred Job Requirements Note:
All responsibilities and requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.
Our Commitment to You Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:
Compensation
Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions
Opportunity for annual increases based on performance
Benefits And More
Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and short- and long-term disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program
About Advocate Health Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. It services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health is committed to providing equitable care for all, with more than $6 billion in annual community benefits.
The leader of Document Management is a key leadership role responsible for the strategic oversight and operational excellence of the organization’s document management system. This individual ensures that all policies, procedures, guidelines, and other critical documents are effectively governed, maintained, and aligned with organizational goals and regulatory requirements. The Director will drive the adoption of best practices and innovative solutions in document management, ensuring accessibility, accuracy, and compliance across the enterprise. This role works with leaders and senior executives throughout the organization on building, maintaining, and executing on their documents. This leader has responsibility and oversight for the central electronic document system and its related processes.
#J-18808-Ljbffr