Job Profile Summary
Under limited direction, this position provides management and operational support for college grants from award to close-out, to include federal, state, local, and private awards that advance the College’s mission and priorities. Ensures that grant awards are implemented in accordance with the approved grant proposal and budget and are adhering to all relevant government, College, and program-specific regulations and requirements.
Employees in this position are expected to utilize a high level of organizational, communication and critical thinking skills in addition to independent judgment in making decisions within the realm of their responsibilities. The incumbent serves as a liaison between grant project managers, College administrative units, external partners, and grantor/agency officers regarding interpretation of and adherence to regulations and requirements, the performance and fiscal management of grant projects, and desk reviews and audits.
Minimum Education
Bachelor's Degree; Master’s degree preferred.
An equivalent combination of experience and education may be considered.
Minimum Experience/Training
Six years of relevant grant-related experience.
Demonstrated ability to simultaneously manage multiple projects, develop and modify budgets, and resolve issues related to project implementation, while staying informed about and adhering to internal and external policies and procedures. Experience in working collaboratively with various groups including senior administrators, staff, faculty, federal and state officials, and community stakeholders.
Essential Functions
Daily - 25%: Working closely with 30-50 grant project managers, coordinates and provides post-award services, from the receipt of a grant until grant close-out, to enhance the efficiency of grant management. Services include but are not limited to revising budgets and obtaining approvals for revisions, assisting with the development of an implementation plan, facilitating procurement processes for grant-funded contracts and purchases, tracking the personnel working on a project and getting changes in personnel approved as needed, implementing time and effort certifications, monitoring progress on objectives and deliverables, processing subaward agreements and monitoring performance of subrecipients, reviewing and approving technical reports before submission, and guiding and advising project managers. Collaborates with other Grants Management staff and specializes in one or more areas of post-award support to ensure the efficiency and coherence of post-award support.
Daily – 15%: Develops and maintains a thorough understanding of a wide variety of grant proposals and budgets, agency and program guidance documents, state and federal regulations, and College policies and procedures, to facilitate compliance of grant projects and reduce potential risks to the College. Provides and presents pertinent information related to regulations, policies, and processes of both the grantor and the College to grant project managers and other faculty and staff members. Resolves management questions and issues. Collaborates with other Grants Management staff and specializes in grants and guidance of one or more agencies, including but not limited to Florida Department of Education, US Department of Labor, US Department of Education, and the National Science Foundation.
Daily - 5%: Monitors performance periods of grants, reporting deadlines, deadlines for submission of budgets and other materials required for grant continuation, and close out deadlines. Assists project managers with meeting deadlines.
Daily - 10%: Creates and maintains spread sheets for the purposes of collecting and organizing grant project data. Collaborates on creating systems for tracking grant project participants and verifying participants’ eligibility. Prepares data visualizations and other reports for project managers’ supervisors, senior administrators, and other staff as needed.
Monthly -15 %: Schedules and conducts meetings with grant project managers individually, accounting staff members, and other administrative staff to review grant operations and performance and ensure legal and ethical grant implementation. Documents meetings with project managers and maintains organized files containing the documentation. Meets with grant project external partners and grantor/agency officers as needed to support effective communication and collaboration with College faculty and staff. Develops and implements protocols for addressing grant management concerns.
Monthly - 10%: Develops and maintains a comprehensive grant management guide for grant project managers. Schedules and conducts kick-off meetings with new project managers as new grants are awarded, to introduce the guide and collaborate on the development of an implementation plan. Develops and provides other resources to support project managers, such as grant management training sessions.
Monthly - 5%: In collaboration with grant project managers and accounting staff, tracks and prepares reports on the expenditure of grant funds and spend rates for each grant. Addresses discrepancies and concerns with project managers and other staff as needed. pr
Monthly - 5%: Supports deans and other supervisors with staffing grant projects in line with the approved grant budget, for example, by serving on search committees for full-time grant-funded staff and providing guidance on supplemental compensation for faculty and staff.
As Needed - 5%: Participates in webinars and conference calls organized by grantors/agencies, the Florida Council for Resource Development, and professional development organizations. Assists Grant Development Officers with assessing grant opportunities and reviewing proposals to assess feasibility.
As Needed -5%: Other duties as assigned.
Knowledge, Skills and Abilities Requires an individual with the desire to be the best in the world at their craft and a commitment to integrity.
Models inclusive excellence through specific actions that support the College’s mission in the recruitment, hiring, and retention of talented faculty and staff.
Extensive functional knowledge and expertise in all aspects of own and related areas of the College, and pertinent interdependencies
General understanding of the external environment and how it affects academia in general and Broward College in particular, including political, legal, environmental, educational, financial and social influences.
Strong knowledge of College structure, policies and practices, and the impact on own area
Strong supervisory and team building skills.
Ability to partner with others across the College and externally to exchange information, collaborate on projects, share resources, etc.
Ability to influence others of the benefits/importance of an idea or plan of action and to gain their support or commitment.
Strong negotiation skills and ability to reach mutual points of agreement and benefit among peers and colleagues.
Our Culture At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty.
Benefits
Affordable High Quality Healthcare Insurance (Medical, Dental & Vision)
Retirement Options – Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan
Wellness Program
Vacation/Paid Time Off
Winter and Spring Break Off
Paid Parental Leave
Tuition Assistance and Tuition Reimbursement are available to employees and family members
Job Title Director, Grants Management
Position Number P0085626
Job Status Full time Regular
Department Grants and Sponsored Programs
Location Cypress Creek Administrative Center
Pay Grade 211
Salary $64,865 - $74,595 - Salary commensurate with education and experience.
Work Shift First Shift
Work Schedule Monday - Friday/Weekends/Varies
Hours Per Week 37.5
Posting End Date Open Until Filled
Comments To be considered for this position, a completed online employment application form along with a cover letter, resume and unofficial transcript are required.
Designated Essential Personnel No
FLSA Status Exempt
Position Classification Administrators
Special Instructions to Applicant For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email jobs@broward.edu or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.
Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.
**Please note that multiple documents can be uploaded in the “Resume/CV/Transcript/License/Certification” section of the application**
Please refer to link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf.
Employment is contingent upon successful completion of the required background screening process.
Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.
Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309. Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at nanders1@broward.edu.
Disclaimer The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.
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Employees in this position are expected to utilize a high level of organizational, communication and critical thinking skills in addition to independent judgment in making decisions within the realm of their responsibilities. The incumbent serves as a liaison between grant project managers, College administrative units, external partners, and grantor/agency officers regarding interpretation of and adherence to regulations and requirements, the performance and fiscal management of grant projects, and desk reviews and audits.
Minimum Education
Bachelor's Degree; Master’s degree preferred.
An equivalent combination of experience and education may be considered.
Minimum Experience/Training
Six years of relevant grant-related experience.
Demonstrated ability to simultaneously manage multiple projects, develop and modify budgets, and resolve issues related to project implementation, while staying informed about and adhering to internal and external policies and procedures. Experience in working collaboratively with various groups including senior administrators, staff, faculty, federal and state officials, and community stakeholders.
Essential Functions
Daily - 25%: Working closely with 30-50 grant project managers, coordinates and provides post-award services, from the receipt of a grant until grant close-out, to enhance the efficiency of grant management. Services include but are not limited to revising budgets and obtaining approvals for revisions, assisting with the development of an implementation plan, facilitating procurement processes for grant-funded contracts and purchases, tracking the personnel working on a project and getting changes in personnel approved as needed, implementing time and effort certifications, monitoring progress on objectives and deliverables, processing subaward agreements and monitoring performance of subrecipients, reviewing and approving technical reports before submission, and guiding and advising project managers. Collaborates with other Grants Management staff and specializes in one or more areas of post-award support to ensure the efficiency and coherence of post-award support.
Daily – 15%: Develops and maintains a thorough understanding of a wide variety of grant proposals and budgets, agency and program guidance documents, state and federal regulations, and College policies and procedures, to facilitate compliance of grant projects and reduce potential risks to the College. Provides and presents pertinent information related to regulations, policies, and processes of both the grantor and the College to grant project managers and other faculty and staff members. Resolves management questions and issues. Collaborates with other Grants Management staff and specializes in grants and guidance of one or more agencies, including but not limited to Florida Department of Education, US Department of Labor, US Department of Education, and the National Science Foundation.
Daily - 5%: Monitors performance periods of grants, reporting deadlines, deadlines for submission of budgets and other materials required for grant continuation, and close out deadlines. Assists project managers with meeting deadlines.
Daily - 10%: Creates and maintains spread sheets for the purposes of collecting and organizing grant project data. Collaborates on creating systems for tracking grant project participants and verifying participants’ eligibility. Prepares data visualizations and other reports for project managers’ supervisors, senior administrators, and other staff as needed.
Monthly -15 %: Schedules and conducts meetings with grant project managers individually, accounting staff members, and other administrative staff to review grant operations and performance and ensure legal and ethical grant implementation. Documents meetings with project managers and maintains organized files containing the documentation. Meets with grant project external partners and grantor/agency officers as needed to support effective communication and collaboration with College faculty and staff. Develops and implements protocols for addressing grant management concerns.
Monthly - 10%: Develops and maintains a comprehensive grant management guide for grant project managers. Schedules and conducts kick-off meetings with new project managers as new grants are awarded, to introduce the guide and collaborate on the development of an implementation plan. Develops and provides other resources to support project managers, such as grant management training sessions.
Monthly - 5%: In collaboration with grant project managers and accounting staff, tracks and prepares reports on the expenditure of grant funds and spend rates for each grant. Addresses discrepancies and concerns with project managers and other staff as needed. pr
Monthly - 5%: Supports deans and other supervisors with staffing grant projects in line with the approved grant budget, for example, by serving on search committees for full-time grant-funded staff and providing guidance on supplemental compensation for faculty and staff.
As Needed - 5%: Participates in webinars and conference calls organized by grantors/agencies, the Florida Council for Resource Development, and professional development organizations. Assists Grant Development Officers with assessing grant opportunities and reviewing proposals to assess feasibility.
As Needed -5%: Other duties as assigned.
Knowledge, Skills and Abilities Requires an individual with the desire to be the best in the world at their craft and a commitment to integrity.
Models inclusive excellence through specific actions that support the College’s mission in the recruitment, hiring, and retention of talented faculty and staff.
Extensive functional knowledge and expertise in all aspects of own and related areas of the College, and pertinent interdependencies
General understanding of the external environment and how it affects academia in general and Broward College in particular, including political, legal, environmental, educational, financial and social influences.
Strong knowledge of College structure, policies and practices, and the impact on own area
Strong supervisory and team building skills.
Ability to partner with others across the College and externally to exchange information, collaborate on projects, share resources, etc.
Ability to influence others of the benefits/importance of an idea or plan of action and to gain their support or commitment.
Strong negotiation skills and ability to reach mutual points of agreement and benefit among peers and colleagues.
Our Culture At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty.
Benefits
Affordable High Quality Healthcare Insurance (Medical, Dental & Vision)
Retirement Options – Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan
Wellness Program
Vacation/Paid Time Off
Winter and Spring Break Off
Paid Parental Leave
Tuition Assistance and Tuition Reimbursement are available to employees and family members
Job Title Director, Grants Management
Position Number P0085626
Job Status Full time Regular
Department Grants and Sponsored Programs
Location Cypress Creek Administrative Center
Pay Grade 211
Salary $64,865 - $74,595 - Salary commensurate with education and experience.
Work Shift First Shift
Work Schedule Monday - Friday/Weekends/Varies
Hours Per Week 37.5
Posting End Date Open Until Filled
Comments To be considered for this position, a completed online employment application form along with a cover letter, resume and unofficial transcript are required.
Designated Essential Personnel No
FLSA Status Exempt
Position Classification Administrators
Special Instructions to Applicant For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email jobs@broward.edu or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.
Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.
**Please note that multiple documents can be uploaded in the “Resume/CV/Transcript/License/Certification” section of the application**
Please refer to link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf.
Employment is contingent upon successful completion of the required background screening process.
Broward College uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.
Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309. Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at nanders1@broward.edu.
Disclaimer The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.
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