Organization:
Joint Relief Institute (JRI) Location:
On‑site at assigned clinic (multiple locations) Reports to:
COO / Regional Operations Manager Peers:
Providers, Outreach/Call Center (CC), Billing, Credentialing Direct Reports:
Front Desk, Technicians/PC Assistants, Insurance/Benefits staff (where applicable) Mission
Own the clinic floor. Orchestrate Room I/O, staff, and schedules so providers stay productive, patients move smoothly, coverage is clear, and new patients start care same‑day whenever clinically appropriate. What You’ll Do
Run the floor:
Lead AM huddles, room assignments, and real‑time queue management; keep wait times low and providers on time. Room I/O:
Ensure ready rooms, clean turnovers, pre‑chart checks, and tight handoffs. Insurance & the close:
Oversee benefits verification and prior auths; conduct clear coverage conversations and close eligible new patients confidently and ethically. Staff leadership:
Recruit, train, schedule, and coach front desk and clinical support; drive teamwork and service standards. Provider support:
Optimize templates/blocks, prep charts and diagnostics, remove daily bottlenecks. Patient experience:
Own service recovery, NPS/CSAT follow‑up, and referral/review asks. Reporting & compliance: Deliver weekly operational metrics; enforce HIPAA/OSHA and documentation lock within 24 hours. Growth partner: Coordinate with Outreach/CC for consult readiness, win‑backs, and local referral relationships. How Success Is Measured
Same‑Day Start (SDS) Rate:
≥40% of eligible new consults start care same day 14‑Day Conversion:
≥70% of eligible new consults start within 14 days Average Wait to Room:
≤10 minutes Room Utilization:
85–92% during provider clinic hours What You Bring
3+ years in outpatient operations (ortho/pain/ASC/physical medicine or similar) including staff supervision. Fluent in eligibility, benefits, prior auth, and patient OOP conversations; strong closing skills aligned to clinical guidance. Proven queue/throughput management; calm under pressure; numbers‑driven with Excel/Sheets skills. Working knowledge of HIPAA and EHR/PM systems; excellent communication and coaching. Service excellence:
Demonstrate unwavering commitment to exceptional patient care with empathy, respect, and responsiveness to individual needs. Communication skills:
Exceptional verbal and written communication; ability to explain complex insurance/medical concepts clearly and compassionately. Patient‑centered mindset:
Consistently prioritize patient comfort, dignity, and care quality throughout every interaction and process. Language proficiency:
Bilingual skills (Spanish or Polish) strongly preferred to Nice to Have
Hospitality / restaurant experience:
Prior experience in customer‑facing roles with high‑volume operations, fast pace, and service excellence is valuable. Experience launching new clinics or scaling multi‑site operations; basic revenue cycle literacy (coding/denials trends). Schedule & Location
Full‑time, on‑site. May include occasional early starts or late closes aligned to $20/hr + clinic performance bonus; medical/dental/vision; PTO; 401(k). JRI is an equal‑opportunity employer. We celebrate diversity and are committed to
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Joint Relief Institute (JRI) Location:
On‑site at assigned clinic (multiple locations) Reports to:
COO / Regional Operations Manager Peers:
Providers, Outreach/Call Center (CC), Billing, Credentialing Direct Reports:
Front Desk, Technicians/PC Assistants, Insurance/Benefits staff (where applicable) Mission
Own the clinic floor. Orchestrate Room I/O, staff, and schedules so providers stay productive, patients move smoothly, coverage is clear, and new patients start care same‑day whenever clinically appropriate. What You’ll Do
Run the floor:
Lead AM huddles, room assignments, and real‑time queue management; keep wait times low and providers on time. Room I/O:
Ensure ready rooms, clean turnovers, pre‑chart checks, and tight handoffs. Insurance & the close:
Oversee benefits verification and prior auths; conduct clear coverage conversations and close eligible new patients confidently and ethically. Staff leadership:
Recruit, train, schedule, and coach front desk and clinical support; drive teamwork and service standards. Provider support:
Optimize templates/blocks, prep charts and diagnostics, remove daily bottlenecks. Patient experience:
Own service recovery, NPS/CSAT follow‑up, and referral/review asks. Reporting & compliance: Deliver weekly operational metrics; enforce HIPAA/OSHA and documentation lock within 24 hours. Growth partner: Coordinate with Outreach/CC for consult readiness, win‑backs, and local referral relationships. How Success Is Measured
Same‑Day Start (SDS) Rate:
≥40% of eligible new consults start care same day 14‑Day Conversion:
≥70% of eligible new consults start within 14 days Average Wait to Room:
≤10 minutes Room Utilization:
85–92% during provider clinic hours What You Bring
3+ years in outpatient operations (ortho/pain/ASC/physical medicine or similar) including staff supervision. Fluent in eligibility, benefits, prior auth, and patient OOP conversations; strong closing skills aligned to clinical guidance. Proven queue/throughput management; calm under pressure; numbers‑driven with Excel/Sheets skills. Working knowledge of HIPAA and EHR/PM systems; excellent communication and coaching. Service excellence:
Demonstrate unwavering commitment to exceptional patient care with empathy, respect, and responsiveness to individual needs. Communication skills:
Exceptional verbal and written communication; ability to explain complex insurance/medical concepts clearly and compassionately. Patient‑centered mindset:
Consistently prioritize patient comfort, dignity, and care quality throughout every interaction and process. Language proficiency:
Bilingual skills (Spanish or Polish) strongly preferred to Nice to Have
Hospitality / restaurant experience:
Prior experience in customer‑facing roles with high‑volume operations, fast pace, and service excellence is valuable. Experience launching new clinics or scaling multi‑site operations; basic revenue cycle literacy (coding/denials trends). Schedule & Location
Full‑time, on‑site. May include occasional early starts or late closes aligned to $20/hr + clinic performance bonus; medical/dental/vision; PTO; 401(k). JRI is an equal‑opportunity employer. We celebrate diversity and are committed to
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