Position Information
Hiring Department : Registration and Records
Reports To:
Associate Registrar
Job Location:
El Paso, Texas
Posting End Date:
Open until filled. This posting may close once a sufficient number of qualified applications have been received.
Hours:
40 hours per week, standard Monday-Friday 8:00am-5:00pm, flexibility is required on evenings and weekends.
FLSA status:
Exempt
Earliest Start Date:
As soon as possible.
Salary : $30,000.00 Annually
Required Application Materials
Resume
Cover Letter
List of three references
Position Summary Provides administrative support to the Registration and Records Office by performing the following duties.
Statement Of Duties And Responsibilities
Works closely with the Office of University Events in preparing and gathering candidate information for Honors Convocation and Commencement.
Communicates with colleges and departments concerning candidate information needed for Honors Convocation and Commencement.
Communicates with students about release of the withholding of directory information.
Receives from the Student Business Services Office completed and paid graduation application fees, reviews for accuracy and posts the pending degree information in Banner.
Works closely with the Information Technology Department programmers to develop/modify web reports used to extract data for Honors Convocation and Commencement, and the posting of degrees.
Works closely with the CAPP Coordinator concerning degree compliance reports.
Works closely with the contracted Commencement Photographer about commencement arrangements to include submission of candidates’ lists.
Provides lists used for the Honors Convocation and Commencement to the University’s Print Shop for the program booklets, Prospector Newspaper, and Communications Office.
Orders diploma covers from vendor.
Produces reader cards and assigns the sitting order on each card.
Provides statistical reports for commencement and distributes reports.
Coordinates RSVP setup with Tassel and collection of attendance numbers for commencement.
Organizes and coordinates layout of Commencement Check-in in Auxiliary Gym and candidate line up in Memorial Gym.
Obtains graduation lists from college deans and posts degrees and honors in Banner, and provides verification reports to deans on posted degrees for their review and approval.
Provides electronically via the Michael Sutter Diplomate software graduates’ names, degrees and honors information to the vendor used to print the diplomas.
E-mails graduates when diplomas are to be mailed out.
Processes diploma reorders and electronically forwards information to the vendor.
Processes complimentary transcripts for graduated students.
Answers questions and addresses issues concerning diploma requests.
Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
Complies with all State and University policies.
Other duties may be assigned.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Required Qualifications
Education:
Associate's degree.
Experience:
Two years of experience related to the statement of duties and responsibilities; or equivalent combination of education and experience.
Benefits
Medical, Prescription, Life Insurance, and Wellness platform.
Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long-term disability plans.
Retirement Programs.
Longevity Pay.
Paid Vacation & Sick Leave.
Paid Holidays.
Employee Discounts & Perks.
Employee Education Assistance program.
And more—visit the Benefits Summary Page for detail.
Additional Information Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA‑48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.
The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks will be documented in the incumbents’ performance objectives as outlined by the supervisor.
The position is security‑sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.
The physical demands and work environment characteristics described are typical of this role. Reasonable accommodations may be made for individuals with disabilities.
The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share this commitment.
The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in accordance with state and federal law.
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Reports To:
Associate Registrar
Job Location:
El Paso, Texas
Posting End Date:
Open until filled. This posting may close once a sufficient number of qualified applications have been received.
Hours:
40 hours per week, standard Monday-Friday 8:00am-5:00pm, flexibility is required on evenings and weekends.
FLSA status:
Exempt
Earliest Start Date:
As soon as possible.
Salary : $30,000.00 Annually
Required Application Materials
Resume
Cover Letter
List of three references
Position Summary Provides administrative support to the Registration and Records Office by performing the following duties.
Statement Of Duties And Responsibilities
Works closely with the Office of University Events in preparing and gathering candidate information for Honors Convocation and Commencement.
Communicates with colleges and departments concerning candidate information needed for Honors Convocation and Commencement.
Communicates with students about release of the withholding of directory information.
Receives from the Student Business Services Office completed and paid graduation application fees, reviews for accuracy and posts the pending degree information in Banner.
Works closely with the Information Technology Department programmers to develop/modify web reports used to extract data for Honors Convocation and Commencement, and the posting of degrees.
Works closely with the CAPP Coordinator concerning degree compliance reports.
Works closely with the contracted Commencement Photographer about commencement arrangements to include submission of candidates’ lists.
Provides lists used for the Honors Convocation and Commencement to the University’s Print Shop for the program booklets, Prospector Newspaper, and Communications Office.
Orders diploma covers from vendor.
Produces reader cards and assigns the sitting order on each card.
Provides statistical reports for commencement and distributes reports.
Coordinates RSVP setup with Tassel and collection of attendance numbers for commencement.
Organizes and coordinates layout of Commencement Check-in in Auxiliary Gym and candidate line up in Memorial Gym.
Obtains graduation lists from college deans and posts degrees and honors in Banner, and provides verification reports to deans on posted degrees for their review and approval.
Provides electronically via the Michael Sutter Diplomate software graduates’ names, degrees and honors information to the vendor used to print the diplomas.
E-mails graduates when diplomas are to be mailed out.
Processes diploma reorders and electronically forwards information to the vendor.
Processes complimentary transcripts for graduated students.
Answers questions and addresses issues concerning diploma requests.
Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
Complies with all State and University policies.
Other duties may be assigned.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Required Qualifications
Education:
Associate's degree.
Experience:
Two years of experience related to the statement of duties and responsibilities; or equivalent combination of education and experience.
Benefits
Medical, Prescription, Life Insurance, and Wellness platform.
Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long-term disability plans.
Retirement Programs.
Longevity Pay.
Paid Vacation & Sick Leave.
Paid Holidays.
Employee Discounts & Perks.
Employee Education Assistance program.
And more—visit the Benefits Summary Page for detail.
Additional Information Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA‑48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.
The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks will be documented in the incumbents’ performance objectives as outlined by the supervisor.
The position is security‑sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.
The physical demands and work environment characteristics described are typical of this role. Reasonable accommodations may be made for individuals with disabilities.
The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share this commitment.
The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in accordance with state and federal law.
#J-18808-Ljbffr