Operational planning and execution of approved events
Production, logistics, staffing, and on-site delivery
Process, structure, and consistency across events
Quality of guest and member experience during events
WHAT THIS ROLE SUPPORTS (BUT DOES NOT OWN)
Event calendar strategy and high-level vision Sales, partnerships, and commercial negotiations League programming and club-run competitions These remain under top management and club leadership . KEY RESPONSIBILITIES
Event Planning & Production
Execute the approved event calendar defined by top management Plan and deliver: Brand activations Private events and celebrations Corporate and business events Community and member experiences Timelines Run-of-show documents Staffing plans Operational checklists Coordinate with club managers, coaches, operations teams, vendors, and partners Event Operations & On-Site Execution
Own all operational details before, during, and after events Ensure venue readiness, staffing coverage, logistics, and guest flow Act as the main operational point of contact on event days Be present during evenings and weekends as required Anticipate issues and resolve them calmly and efficiently Ensure smooth post-event wrap-up Brand & Guest Experience
Execute events in line with Padel X brand standards Ensure events feel: Social Welcoming Energetic Be a visible and professional brand representative during events Focus on guest satisfaction and experience quality Budget & Reporting
Track event budgets and expenses Support cost control while maintaining standards Assist with basic invoicing follow-up when required Deliver short post-event recaps including: What worked What didn’t TOOLS & WAYS OF WORKING
Use Notion or similar tools for task tracking and timelines Use Playtomic or similar platforms for court and event scheduling Use Google Workspace or Microsoft Office for documentation and reporting Use Canva for simple event materials when needed (a plus, not mandatory) PROFILE WE ARE REALISTICALLY LOOKING FOR
Experience
2 to 4 years of experience in: Event coordination Hospitality or venue operations Experience in sports, hospitality, or lifestyle venues is a strong plus Comfortable running multiple events with different formats Skills & Mindset
Strong organizational and execution skills Comfortable working in fast-paced, live environments Calm, reliable, and solution-oriented Good communication with internal teams, vendors, and guests Hands-on, operational, and accountable English required. Spanish or French is a plus. Location: Hybrid – On-site availability is required.
Type: Full-Time #J-18808-Ljbffr
Event calendar strategy and high-level vision Sales, partnerships, and commercial negotiations League programming and club-run competitions These remain under top management and club leadership . KEY RESPONSIBILITIES
Event Planning & Production
Execute the approved event calendar defined by top management Plan and deliver: Brand activations Private events and celebrations Corporate and business events Community and member experiences Timelines Run-of-show documents Staffing plans Operational checklists Coordinate with club managers, coaches, operations teams, vendors, and partners Event Operations & On-Site Execution
Own all operational details before, during, and after events Ensure venue readiness, staffing coverage, logistics, and guest flow Act as the main operational point of contact on event days Be present during evenings and weekends as required Anticipate issues and resolve them calmly and efficiently Ensure smooth post-event wrap-up Brand & Guest Experience
Execute events in line with Padel X brand standards Ensure events feel: Social Welcoming Energetic Be a visible and professional brand representative during events Focus on guest satisfaction and experience quality Budget & Reporting
Track event budgets and expenses Support cost control while maintaining standards Assist with basic invoicing follow-up when required Deliver short post-event recaps including: What worked What didn’t TOOLS & WAYS OF WORKING
Use Notion or similar tools for task tracking and timelines Use Playtomic or similar platforms for court and event scheduling Use Google Workspace or Microsoft Office for documentation and reporting Use Canva for simple event materials when needed (a plus, not mandatory) PROFILE WE ARE REALISTICALLY LOOKING FOR
Experience
2 to 4 years of experience in: Event coordination Hospitality or venue operations Experience in sports, hospitality, or lifestyle venues is a strong plus Comfortable running multiple events with different formats Skills & Mindset
Strong organizational and execution skills Comfortable working in fast-paced, live environments Calm, reliable, and solution-oriented Good communication with internal teams, vendors, and guests Hands-on, operational, and accountable English required. Spanish or French is a plus. Location: Hybrid – On-site availability is required.
Type: Full-Time #J-18808-Ljbffr