Executive Personal Assistant to Entrepreneurial Physician with a High- Profile Clientele, Houston, Texas
A dynamic, entrepreneurial physician who helps her clients try to boost their longevity as well as has a media presence is seeking an Executive Personal Assistant to serve as a true “right hand” and trusted operational partner. This is not a traditional administrative role, but a high-trust, high-responsibility partnership designed to amplify the principal’s focus, clarity, and effectiveness. The Assistant will act as a stabilizing force, thoughtful gatekeeper, and proactive problem solver, someone who instinctively anticipates needs, protects time and energy, and creates order in a fast-moving environment. The ideal candidate brings calm confidence, exceptional judgment, and absolute discretion to every interaction. They think two steps ahead, operate with precision and urgency, and seamlessly blend executive support with high-level personal assistance. This individual understands that their work directly increases the principal’s decision speed and performance, and takes ownership of outcomes, not just tasks. About the Job
Trusted Partner & Strategic Support
Serve as a thought partner and operational ally to the principal, offering perspective, preparation, and quiet counsel. Anticipate needs and remove friction before issues arise. Prepare the principal for meetings and engagements with agendas, briefing materials, research, and clear follow-through. Track priorities, commitments, and key initiatives to ensure momentum and accountability. Own and manage a complex, fluid calendar with a strong understanding of priorities Triage inbound communication and prioritizing what matters most while resolving or delegating the rest. Protect the principal’s time and create space for strategic thinking and high-impact work. Operational & Project Coordination
Support special projects and cross-functional initiatives as directed. Coordinate with leadership and external partners to keep priorities moving forward on schedule. Create systems and processes that improve efficiency and reduce operational friction. Assist with event planning, hiring coordination, and vendor relationships as needed. Travel, Logistics & Personal Support
Plan complex domestic and international travel with detailed itineraries and contingencies. Handle last-minute changes with speed and accuracy. Manage personal scheduling, reservations, and appointments. Coordinate household or personal vendors and manage confidential personal matters with professionalism and care. About You
5+ years of experience supporting a senior executive, founder, or CEO in a fast-paced or high-growth environment. Exceptional organizational skills and attention to detail. Clear, concise written and verbal communicator. Calm under pressure and comfortable navigating rapid change. Relentlessly proactive with a strong sense of ownership and accountability. Highly discreet and trustworthy with sensitive information. Able to shift seamlessly between strategic thinking and hands‑on execution. Proficient with Googler Suite; tech savvy. You thrive in ambiguity, anticipate rather than react, and take pride in creating clarity, order, and ease for others. You bring warmth, polish, and professionalism while remaining grounded and approachable. Competitive Base Salary, Discretionary Bonus, Comprehensive Health Benefits.
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A dynamic, entrepreneurial physician who helps her clients try to boost their longevity as well as has a media presence is seeking an Executive Personal Assistant to serve as a true “right hand” and trusted operational partner. This is not a traditional administrative role, but a high-trust, high-responsibility partnership designed to amplify the principal’s focus, clarity, and effectiveness. The Assistant will act as a stabilizing force, thoughtful gatekeeper, and proactive problem solver, someone who instinctively anticipates needs, protects time and energy, and creates order in a fast-moving environment. The ideal candidate brings calm confidence, exceptional judgment, and absolute discretion to every interaction. They think two steps ahead, operate with precision and urgency, and seamlessly blend executive support with high-level personal assistance. This individual understands that their work directly increases the principal’s decision speed and performance, and takes ownership of outcomes, not just tasks. About the Job
Trusted Partner & Strategic Support
Serve as a thought partner and operational ally to the principal, offering perspective, preparation, and quiet counsel. Anticipate needs and remove friction before issues arise. Prepare the principal for meetings and engagements with agendas, briefing materials, research, and clear follow-through. Track priorities, commitments, and key initiatives to ensure momentum and accountability. Own and manage a complex, fluid calendar with a strong understanding of priorities Triage inbound communication and prioritizing what matters most while resolving or delegating the rest. Protect the principal’s time and create space for strategic thinking and high-impact work. Operational & Project Coordination
Support special projects and cross-functional initiatives as directed. Coordinate with leadership and external partners to keep priorities moving forward on schedule. Create systems and processes that improve efficiency and reduce operational friction. Assist with event planning, hiring coordination, and vendor relationships as needed. Travel, Logistics & Personal Support
Plan complex domestic and international travel with detailed itineraries and contingencies. Handle last-minute changes with speed and accuracy. Manage personal scheduling, reservations, and appointments. Coordinate household or personal vendors and manage confidential personal matters with professionalism and care. About You
5+ years of experience supporting a senior executive, founder, or CEO in a fast-paced or high-growth environment. Exceptional organizational skills and attention to detail. Clear, concise written and verbal communicator. Calm under pressure and comfortable navigating rapid change. Relentlessly proactive with a strong sense of ownership and accountability. Highly discreet and trustworthy with sensitive information. Able to shift seamlessly between strategic thinking and hands‑on execution. Proficient with Googler Suite; tech savvy. You thrive in ambiguity, anticipate rather than react, and take pride in creating clarity, order, and ease for others. You bring warmth, polish, and professionalism while remaining grounded and approachable. Competitive Base Salary, Discretionary Bonus, Comprehensive Health Benefits.
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