Executive Assistant to Founders
Career Group, San Francisco, California, United States, 94199
Compensation: $120,000–$180,000 base, plus equity and benefits
Our client in the science AI space is seeking exceptional
Executive Assistant to the Founders
to serve as a trusted partner at the center of the organization.
This is a highly strategic, high-trust role with direct impact on company velocity, execution, and culture. The right person will act as a force multiplier—bringing structure to complexity, clarity to priorities, and momentum to everything the founders touch.
The Role As Executive Assistant to the Founders, you will ensure the leadership team is always in the right place, with the right context, at the right time. You will manage complex schedules, drive follow-through on priorities, coordinate seamless travel, support recruiting efforts, and partner cross-functionally to align communication and execution across the company.
This is not a purely reactive role. You will proactively anticipate needs, influence priorities, and continuously improve systems as the company scales.
Responsibilities
Strategically manage complex executive calendars, protect focus time, and prioritize high-impact work.
Track tasks, follow-ups, and time allocation to align with company goals.
Schedule and coordinate all meetings, including 1:1s, team sessions, board meetings, and external engagements.
Prepare briefing materials and maintain accurate records for key stakeholders.
Capture notes, action items, and support recruiting logistics as needed.
Plan efficient travel and event logistics aligned with executive preferences and strategic objectives.
Drive operational projects and contribute to company culture and HQ initiatives.
What we’re looking for
4+ years supporting C-suite and senior executives in fast-paced hyper-growth environment.
Highly organized with strong logistics, prioritization, and time-management skills.
Self-directed, proactive, and trusted to exercise sound judgment independently.
Clear, effective communicator with a strong track record of building trusted relationships.
Systems-oriented and resourceful, with experience improving operational processes.
Handles sensitive and confidential information with discretion and professionalism.
Detail-oriented, adaptable, and comfortable in a fast-paced startup environment.
Proficient with Google Workspace, Slack, Notion, Airtable, and database-driven tools.
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
SF:
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:
https://careergroupcompanies.com/california-privacy-notice/
Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.
#J-18808-Ljbffr
Our client in the science AI space is seeking exceptional
Executive Assistant to the Founders
to serve as a trusted partner at the center of the organization.
This is a highly strategic, high-trust role with direct impact on company velocity, execution, and culture. The right person will act as a force multiplier—bringing structure to complexity, clarity to priorities, and momentum to everything the founders touch.
The Role As Executive Assistant to the Founders, you will ensure the leadership team is always in the right place, with the right context, at the right time. You will manage complex schedules, drive follow-through on priorities, coordinate seamless travel, support recruiting efforts, and partner cross-functionally to align communication and execution across the company.
This is not a purely reactive role. You will proactively anticipate needs, influence priorities, and continuously improve systems as the company scales.
Responsibilities
Strategically manage complex executive calendars, protect focus time, and prioritize high-impact work.
Track tasks, follow-ups, and time allocation to align with company goals.
Schedule and coordinate all meetings, including 1:1s, team sessions, board meetings, and external engagements.
Prepare briefing materials and maintain accurate records for key stakeholders.
Capture notes, action items, and support recruiting logistics as needed.
Plan efficient travel and event logistics aligned with executive preferences and strategic objectives.
Drive operational projects and contribute to company culture and HQ initiatives.
What we’re looking for
4+ years supporting C-suite and senior executives in fast-paced hyper-growth environment.
Highly organized with strong logistics, prioritization, and time-management skills.
Self-directed, proactive, and trusted to exercise sound judgment independently.
Clear, effective communicator with a strong track record of building trusted relationships.
Systems-oriented and resourceful, with experience improving operational processes.
Handles sensitive and confidential information with discretion and professionalism.
Detail-oriented, adaptable, and comfortable in a fast-paced startup environment.
Proficient with Google Workspace, Slack, Notion, Airtable, and database-driven tools.
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
SF:
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:
https://careergroupcompanies.com/california-privacy-notice/
Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.
#J-18808-Ljbffr